Recent Discussions
SharePoint view filtered to Me
Hello! Is it possible to create a view, or JSON format a view, when a field contains my information that is not a people picker field? I have a multiple line of text field where I enter a JSON object with user emails. Is there a way to change the view to only show the line item if that text field contains my email? I have tried using that field with Contains [Me] but that does not work. Presumably as [Me] is for people picker fields. Is there a way to add a filter to the view to look for my email?
Managed MetaData and Document Libraris
Hello, we are currently going through the process of setting up managed metadata tags on our SharePoint Online systems. The requirement has been identified that any documents need to be tagged with some labels, and I would like to make it so that, when the user creates or uploads a document to the libraries in question, that there be a popup window or some other form of forced interaction for the user that will require them to set the tags that we are wanting to use. Any thoughts would be greatly appreciated, cheers.NEW! SharePoint Lists & Libraries: Default Approvers for Configure Approvals Explained
🚀 New SharePoint Feature Alert! Microsoft has just introduced a super useful capability in SharePoint Lists and Document Libraries: the option to set Default Approvers when configuring approval workflows. This small but powerful enhancement removes repetitive manual steps and makes approval automation more consistent across teams using SharePoint + Power Automate. In my latest YouTube video, I walk through how this feature works, how to set it up, and why it can significantly streamline your approval processes. 🎥 Watch the full breakdown here: https://youtu.be/Xxn-IrKVh6E 👍 If you find it useful, let me know in the comments! #SharePoint #Microsoft365 #PowerAutomate #Productivity #M365 #SharePointOnline #Automation #DigitalTransformation
Linking documents/pictures to other sites?
What is the correct way to use documents and images stored in a Home Site library on other SharePoint sites? I need to embed images and create hyperlinks to documents on pages in other sites. I have been using the “Copy link” button, which creates a sharing link with individual user permissions. The problem is that if I move the picture to another folder within the same library, the image sometimes disappears from the page. Occasionally the share link still works after moving the file, but not always. What is the recommended way to do this, and is it fully supported?Migrating large number of Nintex based SPS 2019 Workflows to SPO
Hi SP Brain trust, We’re migrating a SharePoint 2019 on-prem farm (200+ sites) to SharePoint Online, which includes massive 100+ Nintex workflows heavily used across the business and we’re working within a tight timeline which makes it a massive challenge to go down the modernisation path. Has anyone migrated a large number of Nintex workflows (100+ ) from SharePoint 2019 to SharePoint Online using 3rd party tooling? What approach or tools did you use, how much manual rework was involved, and what was your overall success rate and effort like? Thank you!OneDrive & SharePoint PDF Updates: Watermarks, Password Protection, OCR & Navigation!
Exciting updates are coming to Microsoft OneDrive and SharePoint! I’ve just released a new video covering the latest PDF enhancements announced by Microsoft — all designed to improve security, productivity, and document governance across Microsoft 365. In this video, I walk through: 🔹 PDF Table of Contents navigation 🔹 Password-protected PDFs 🔹 Text recognition (OCR) 🔹 PDF watermarking for compliance and security These features significantly enhance how organizations manage and protect PDFs in OneDrive and SharePoint. 🎥 Watch the full breakdown here: https://youtu.be/fhu66EMqtuA #Microsoft365 #SharePoint #OneDrive #Productivity #Cloud #DigitalWorkplaceUnable to filter embedded list
OMG- could they f up sharepoint any more. It used to be such a powerful tool. It is harder than ever now. So- embed a lits in a page with a list part. I am showing controls and on default view-no search. there is now also NO FILTER PART so i go to github patterns and practices to download. Butttttt, I can't upload because while I am global admin, I am not sharepoint admin and cannot change my permissions. Create second admin account with all permissions. Tr to update my normal account permissions, and it says "you do not have permission to save." SO- do you know any other way to get a search of a list on a page? And - any thoughts on my permissions hell?SharePoint Page Copilot Agent Overview | New AI Page Creation in Microsoft 365
🚀 Create SharePoint Pages Without Even Opening SharePoint? Yes — It’s Finally Here. Microsoft has introduced the SharePoint Page Copilot Agent, a new declarative AI agent that lets you create and refine SharePoint pages directly inside Microsoft 365 Copilot experiences like Teams, Outlook, and Word. This means you can generate structured content — meeting summaries, announcements, project updates — simply by describing what you want. Copilot handles the rest. A huge step forward for productivity and content automation in Microsoft 365. In my latest video, I break down: ✨ What the SharePoint Page Agent is ✨ How it works inside Copilot ✨ Rollout timelines ✨ Admin controls + compliance insights ✨ Why this matters for organizations and end users 📺 Watch the full breakdown here: https://youtu.be/dG_mi63z_qM If you’re exploring Copilot, SharePoint, or automation in M365, this update is worth your attention. Let me know your thoughts in the comments — will you enable this in your tenant? #Microsoft365 #Copilot #SharePoint #AI #Productivity #GiulianoDeLuca
Central News Help
Hello everyone, I’m looking for guidance on using SharePoint to distribute department updates across multiple locations, with an administrator controlling who sees each update. Our organization uses a dedicated Microsoft Team for each location (27 total). A single update may need to be shared with one location, several locations, or all 27. Conceptually, I have a solid understanding of how this should work, but I’ve run into some practical roadblocks, and Copilot hasn’t quite gotten me where I need to be. Here’s the workflow I’m envisioning: A Department Head submits an update via a Microsoft Form. The form responses are stored in a SharePoint List on a central “News Hub” site. An Admin reviews the submission, makes edits if necessary, selects one or more target locations, and publishes the update. Each update includes a publish date and an expiration date, since these updates are used for monthly meetings at each location. Based on the selected target locations, the update would either: Display on a SharePoint site associated with the corresponding Team(s), or Remain on a centralized News Hub as an additional page that can be embedded on a TEAM channel. The page itself would contain both static content and dynamic monthly updates. The updates should be visible as text only (not clickable), as I want managers to see the information without navigating away from the page. The final output would be embedded into a Teams channel, allowing each location’s manager to see only the updates targeted to their specific office. From my understanding, this aligns with a “hub-and-spoke” news model, using: Microsoft Forms SharePoint Lists Power Automate (triggered when a list item is modified) Logic to route or display updates to the appropriate locations I’d prefer to avoid building a Power App if possible, but I’m open to it if that’s the only viable solution. Also, I have complete rights to the Central News Hub and the Sharepoint and Team site that I am testing on. Any advice, best practices, or examples of similar implementations would be greatly appreciated. Thank you in advance.
Visualizing SharePoint List Relationships as ER Diagrams
In several SharePoint-based projects, I encountered the same challenge. As solutions grow, list relationships become increasingly difficult to understand. This is especially true in environments with multiple lookup columns, implicit relational structures, and long-lived tenant environments where schemas evolve over time. Although SharePoint provides rich metadata, there is no built-in way to visualize list relationships as an ER diagram. To explore this problem, I built a small browser extension that extracts list and column metadata from a SharePoint site, detects lookup relationships, and generates PlantUML-based ER diagram code. It can also export structured definitions to Excel. The goal is not only diagram generation, but improving architectural visibility, impact analysis during schema changes, documentation quality in long-term projects, and migration planning such as moving SharePoint lists to Dataverse. I am particularly interested in how other developers document SharePoint list structures in larger environments. The extension itself is available here: https://chromewebstore.google.com/detail/sharepoint-erd-generator/nbjfcilmndpofckndmcadgfcacadgeak I would appreciate any feedback or discussion around approaches to SharePoint schema documentation.
Document libraries added programmatically as tabs to Shared Channels are not visible
With the recent Teams UX updates, any document libraries added programmatically to Shared Channels no longer appear in the Teams interface even though they do show up when queried through PowerShell. Following the guidance in https://learn.microsoft.com/en-us/graph/teams-configuring-builtin-tabs%22https://learn.microsoft.com/en-us/graph/teams-configuring-builtin-tabs%22https://learn.microsoft.com/en-us/graph/teams-configuring-builtin-tabs%22https://learn.microsoft.com/en-us/graph/teams-configuring-builtin-tabs%22as well as the approaches I outlined in my blog post https://reshmeeauckloo.com/posts/powershell-teams-add-documentlibrary-as-tab/%22https://reshmeeauckloo.com/posts/powershell-teams-add-documentlibrary-as-tab/%22 using Microsoft Graph or PnP PowerShell, the tabs still fail to surface in the new Teams experience. The behaviour is inconsistent: The same tab‑creation methods work perfectly in standard channels. They also work for users who haven’t yet received the new Teams UX. And if the document libraries are added manually, they appear as expected in shared channels. At the moment, I’m trying to determine whether there is a supported way to add document library tabs to shared channels programmatically so that they remain visible in the new Teams interface. Any insights or confirmed workarounds would be appreciated.
File Type Version Limits
Hi all, In trying to solve an old issue I stumbled across this new feature currently in preview and am wondering if the file type arrays will be editable or if new arrays could be or will be added? I have a handful of file types which do not need 100 versions, let alone a version every 2-5 minutes, requiring frequent culling... Ling. https://learn.microsoft.com/en-us/sharepoint/file-type-version-limitsRenaming a folder with too many files
One of our teams has a Team/SharePoint site with an archive folder. Everything in there is old files, and they'd like to rename the folder. However, we get the error that it exceeds the list view threshold. I've spent the afternoon trying to find out how to get this folder renamed and so far nothing has worked. The general consensus is to create a filtered view, but I'm not sure what to filter it based on, as all of the files have been there and untouched for some time, causing most of the columns I could index be fairly similar (they were moved to SharePoint 3 years ago from an on-prem fileshare). One of the options I'd seen was to sync it using OneDrive and rename it locally but that still gave me the same error. I also tried renaming the folder from within Teams without success. If someone could provide some guidance for how to get this done, I'd appreciate it. Right now, I'm thinking I'll just have to move a bunch of stuff out of some of the folders to temporary locations, but even that is challenging as I'm not aware of a good way to get a count of items in folders and subfolders in SharePoint to know which are the best ones to move out.Unable to get image in SP list smaller (JSON format)
Hi, I have a list of which the items are supplied by a powerapp. For a column that should show an image the powerapps supplies the url and the the column is formatted using JSON. The image jpg file is in a sharepoint document library. { "$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json", "elmType": "img", "style": { "background-color": "none", "width": "50px", "height": "50px" }, "attributes": { "src": "@currentField" } } I would now want to make the image smaller. If I change both height and width to "25px" the image just gets 50% narrower, height stays the same (narrowing the image) . Also editing the underlying jpg file to half the size doesn't solve this, the image just gets coarser (due to less pixels/same size). How can I solve this?Classic SharePoint features appearing on a Modern Site
I have a modern SharePoint site, with a modern list that has never been associated with classic SharePoint features. But today, two users have experienced intermittent instances of the list appearing in the classic interface. They have not accessed this site before now so I do not believe there should be a cache issue. Does anyone know why this is happening and how it's possible when this site has no association with Classic features? They are using the same browser, same permissions across the site but sometimes the list opens in Classic mode, sometimes it opens in Modern. It also is happening in incognito mode. They are unable to use the site while in Classic Interface at all - the people pickers deny them access ("Error: Sorry, you do not have permission to query for users" and they cannot edit anything because of this error.SharePoint Template Gallery
Hey everyone, I'm running into an issue with the new SharePoint site page template gallery. Some of my templates are showing up consistently, while others appear intermittently — even though all the metadata is identical across them. I've been troubleshooting but can't pinpoint what's causing the inconsistency. For context: I have over 100 templates in the gallery. A template I just created is displaying fine, but one I made last week isn't showing up at all, so I don't think it's a template count issue. Any insights would be really appreciated!Set Default Page Template SharePoint Online?
Hello, I have been running into difficulty setting my page template as the default page template. In tutorial videos I watch, there seems to be an option to do this: However, on my site, there is no option like this. Has this feature been removed, or how might I access this? Thanks! (See below, no 3 dots for options, on the following page, only drop down option is to create a private draft). I am a site owner, if that helps with troubleshooting.Multiple Page Libraries on site
Hi everyone I have a strange issue that I haven't come across before. A customer has got an old subsite on SharePoint Online that was created with the STS#0 template (classic Team Site with no group) and they want to modernise their old wiki pages. This should have been straightforward as I was planning on using the https://learn.microsoft.com/en-us/sharepoint/dev/transform/modernize-userinterface-site-pages-powershell. However, on this site they have two page libraries - the standard Site Pages library and then what looks like a custom page library (I've blanked out the name of the custom library as it contains the company name): All of the pages they want to modernize are in the custom library but the issue with this is that the only content type available is Wiki Page: This means that although the PnP PowerShell runs successfully against pages in this library, the new versions don't actually appear in the library. I assume this is because the modern Site Page content type isn't available in the library. I was under the impression that a site could only have one page library so I'm not sure how this site has the two. On a more urgent note I need to work out the best way of modernizing these pages. Currently the only way I can see is using Power Automate to copy the pages to the Site Pages library and then convert them there. The only issue with that is that there are links within the pages to other pages so I'd need to go through them and fix these once they've been moved. here are over 300 pages so I don't really want to do this. Does anyone have any ideas on the best way forward with this. Also, if you know how there are multiple page libraries I'd be keen to hear it as I haven't come across this before. Thanks in advance for your help.
SharePoint Visitor Permissions Group - Teams Phones License
Hi, The Visitor permissions group used in SharePoint 'Everyone except external users' looks like it includes all accounts from Azure including non-personal accounts such as Service Accounts, Meeting Rooms and CAP's. All the accounts included seem to be to requiring Teams Phones MS licenses. Which many of the accounts, mentioned will not require. As anyone come across this and how did you manage it? We are looking at creating a new group which excludes the above mentioned accounts. Is this the best and only solution??
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