Recent Discussions
Ongoing SharePoint Search Issue Across Multiple Tenants: Missing Managed Metadata Crawled Properties
We've been seeing Microsoft Search issues across multiple tenants where Managed Metadata fields are not appearing as crawled properties, making it impossible to map them to managed properties. A member of the PnP Modern Search community pointed us to Service Health incident SP1393483 ("Admins may have been unable to see the configuration search schema mappings in SharePoint Online"), which Microsoft reported as resolved at the end of July: https://admin.cloud.microsoft/?source=applauncher#/servicehealth/history/:/alerts/SP1393483 However, we're still seeing these issues across multiple environments. Sharing this as a heads up in case you're troubleshooting similar SharePoint Search or metadata mapping challenges. It might not just be your tenant!SPMT Needs True Mirror Mode and Resource Throttling
Subject: SPMT Needs True Mirror Mode and Resource Throttling SPMT incremental migration does not behave like a true synchronization or mirror operation. New and modified files are copied, but deleted, renamed, or moved files are not reconciled at the destination, often resulting in orphaned content and duplicates. Microsoft has previously confirmed this as expected behavior. Administrators have had reliable mirror-style functionality available since the circa 1990s through tools such as Robocopy. In comparison, SPMT's incremental migration capability feels incomplete for modern enterprise migration scenarios. Requested enhancements: Optional mirror mode similar to robocopy /MIR Delete destination content that no longer exists in the source Detect and process renames Detect and process moves Pre-migration analysis and dry-run reporting Configurable safeguards for deletions Additionally, SPMT appears to consume storage resources aggressively. During migrations, disk I/O activity can become saturated and disk idle time can fall close to zero regardless of migration batch size. This behavior can negatively impact file servers and production workloads. Requested performance controls: I/O throttling CPU throttling Concurrency controls Bandwidth limits Scheduling and business-hours policies Dynamic backoff based on source-server load Current behavior requires administrators to perform manual cleanup and reconciliation after incremental migrations while also managing significant infrastructure impact during migration runs. A modern migration tool should provide both synchronization intelligence and resource governance controls. Frankly, from an infrastructure perspective, your complaint about the I/O behavior is probably the stronger one. Many migration tools deliberately maximize throughput, but not providing an obvious way to cap I/O, threads, or overall system impact can be problematic in production environments. The lack of mirror semantics combined with aggressive scanning/copy behavior is what tends to frustrate admins the most.
Unable to change "tab title" of SharePoint site
Hello, We are setting up a new SharePoint site, and I am unable to figure out how to change the "tab title" of the site itself. We utilized a template for setting up the site, and the words "RESEARCH & DEVELOPMENT" still appear in browser tabs (shown below). There does not seem to be a way to adjust this, despite changing the Site name in Site Information, we still see the unwanted text:
ID Calculated Column Not Showing
I have created a calculated column to show the ID in an opened List item. This is using =ID in the formula box. However, in the actual List item, the vasty majority are showing ID as 0: There does not seem to be a pattern for this, Does anyone have an explanation for this?SPFx webpart not displaying after insert webpart (error below)
I deployed my SPFx webpart successfully to my site, however after inserting it on a page I get the following error: Uncaught (in promise) Error: Script error for "ea2f4f01-db05-44e9-8900-22d9ef8d632f_0.0.1/SvgGhostWebPartStrings" https://requirejs.org/docs/errors.html#scripterror at makeError (eval at V (sp-pages-assembly_en-us_12745640b376ada2f337a0ad84b60ffc.js:233:13154), <anonymous>:5:1843) at HTMLScriptElement.onScriptError (eval at V (sp-pages-assembly_en-us_12745640b376ada2f337a0ad84b60ffc.js:233:13154), <anonymous>:5:17037) Below is an image of the webpart uploading successfully
SharePoint Managed Property Online Search Issue – Custom User Profile Property
I’m facing an issue with SharePoint Online search and could use some help. I created a custom User Profile Property (Text) in SharePoint and mapped it to a Managed Property for search. However, when I query the managed property, the value is always returned as null. What I’ve tried so far: - Reindexed the User Profiles using a PowerShell script. - Updated the user profile property values multiple times. - Waited for search/indexing to complete. - Verified that existing/default user profile properties are appearing in search results correctly. Interestingly, existing user profile properties work as expected in search. The issue only occurs with the newly created and mapped property. Has anyone faced a similar issue with a newly mapped User Profile Property → Managed Property? Is there any additional step required to make a newly created user profile property searchable? Any suggestions on what else I can check would be appreciated.PowerApp and SharePoint Online permissions
Hi, I recently joined a company that uses a PowerApp with SharePoint in the following manner. When a new project is started, a custom built PowerApp is used to create a new SharePoint Site and that is where the project documentation, meeting minutes, etc will be stored. During the site creation (or afterwards) project team members are added, again via the PowerApp. When these new members are added, the PowerApp then calls a PowerShell script which assigns the correct permissions (within SharePoint) to these users (to the project files). The idea here is to ensure only project team members can view the project documents. My question is this: Is invoking a PowerShell script via the PowerApp to set project team member permissions to the Project documents and site the most efficient way of achieving this goal? Or, is there a recommended (and maybe better) way? In the future, we would like to implement Microsoft Purview, so the correct Information Protection sensitivity labels and protection can be applied - but that's in the future. Thank you, SKPowerPoint Brand Images: folders appear as tabs, but images only show under “All”
Hi, I’m testing PowerPoint Brand Images with a SharePoint Organizational Asset Library and I’m seeing unexpected behaviour with folders. The image library is registered correctly as an ImageDocumentLibrary. PowerPoint detects the library and all images are visible under All. I created several first-level folders in SharePoint, for example: Photos Icons Logos Test PowerPoint correctly reads these folders and shows them as separate tabs in Insert > Pictures > Brand Images. The issue: the tabs remain empty. For example, I created a completely new folder called Test directly in SharePoint and uploaded a new PNG directly into that folder. Result: Test appears as a tab in PowerPoint the PNG appears under All the PNG does not appear under Test I see exactly the same behaviour in PowerPoint Desktop and PowerPoint for the web. I have already checked: OrgAssetType: ImageDocumentLibrary Private CDN: enabled library registered as Private CDN origin CopilotSearchable: enabled SharePoint Online Management Shell: 16.0.27515.12000 PowerPoint Microsoft 365 Beta Channel, version 2609, build 16.0.20416.20004, 64-bit direct upload through SharePoint instead of OneDrive/File Explorer completely new folder and image manual reindexing of the SharePoint library So PowerPoint finds both the folder names and the images, but the folder-to-image relationship does not seem to work in Brand Images. Has anyone successfully used first-level SharePoint folders as working tabs in the new PowerPoint Brand Images experience? Is there an additional configuration step required, or could this be an issue with folder-scoped retrieval in the current rollout?New List Version History broken
Microsoft has updated how version history is displayed for SharePoint Lists. In my tenant the changes are not showing for changes made by a power automate flow. SharePoint did create a version but no changes are showing. There must have been changes or else a new version would not have been created.
Recycle Bin and Site Content Hidden for Site Members and Site Visitors
I posted this before but made a mistake with my write up, so I am reposting. I have a requirement that the Recycle bin and Site Contents should be be hidden from the Site Members and Site Visitors. Please how can I achieve this because the Server Infrastructure activation is not working for me. Any workarounds? Please help
SharePoint List "Lookup" columns not available in Get Items in Flow
I have seen this discussion before (see https://jgvjg48436.lithium.com/t5/General-Power-Automate/Missing-Columns-from-SharePoint-List-in-Flow/td-p/239360) but suggested solutions have not resolved my issue. So, I am looking for some more guidance or suggestions. I have a SharePoint list with a Look-up column. Using Get Items in a cloud flow this field does not display. Setup SharePoint List called "ARB Meetings" SharePoint List called "Decision Register", this has a lookup column to the ARB Meetings list. Get Item Note, I have tried using Limit columns by View and created a new view including the required lookup column, without success. In the Decision Register SharePoint List, there are some items where the ARB Meetings column is blank, I don't know if this could cause an issue? Co-Pilot Help I have asked Co-Pilot for help, which gave me plently of good options I have tried the following without success: If your lookup column is not showing in the Get items action in Power Automate, here are a few steps you can try to resolve the issue: Check List Views: Ensure that the lookup column is included in the default view of your SharePoint list. Sometimes, columns not included in the view might not appear in Power Automatehttps://jgvjg48436.lithium.com/t5/Building-Flows/Get-items-not-showing-lookup-column/td-p/859264. Refresh the Flow: After adding the lookup column to your list, refresh your Power Automate flow. You might need to close and reopen the flow designer to see the updated columnshttps://jgvjg48436.lithium.com/t5/General-Power-Automate/Missing-Columns-from-SharePoint-List-in-Flow/td-p/239360. Limit Columns by View: In the Get items action, use the Limit columns by view option to select a view that includes the lookup column. This can help ensure that the column is retrievedhttps://jgvjg48436.lithium.com/t5/General-Power-Automate/Missing-Columns-from-SharePoint-List-in-Flow/td-p/239360. Check Column Settings: Verify that the lookup column is properly configured in SharePoint. Ensure it is not hidden or restricted in any wayhttps://jgvjg48436.lithium.com/t5/Building-Flows/Get-items-not-showing-lookup-column/td-p/859264. Pagination Settings: If your list has a large number of items, enable pagination in the Get items action settings. This can help retrieve all items, including those with lookup columnshttps://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/working-with-get-items-and-get-files. If these steps don't resolve the issue, you might want to try creating a new flow from scratch to see if the lookup column appears. Sometimes, starting fresh can help Power Automate recognize new or updated columns. Let me know if you need further assistance or if there's anything else I can help with! References [1] https://jgvjg48436.lithium.com/t5/Building-Flows/Get-items-not-showing-lookup-column/td-p/859264 [2] https://jgvjg48436.lithium.com/t5/General-Power-Automate/Missing-Columns-from-SharePoint-List-in-Flow/td-p/239360 [3] https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/working-with-get-items-and-get-files Thank-you, IreneStrengthening Security in SharePoint Document Libraries: 5 Essential Best Practices
SharePoint Online has become a critical platform for storing, managing, and collaborating on documents across Microsoft 365 environments. Its flexibility and ease of access make it invaluable to modern organisations. However, if document libraries are not properly managed, businesses can face risks such as unauthorised access, accidental sharing of sensitive data, and compliance challenges. Effective SharePoint security is not about restricting productivity. It is about creating a secure framework that allows teams to collaborate confidently while ensuring business information remains protected. This article was written by https://www.bridgeall.com/a leading https://www.bridgeall.com/microsoft-365-consultancy/sharepoint/offering https://www.bridgeall.com/microsoft-365-consultancy/sharepoint/sharepoint-document-management-systems-implementation/ Five Ways to Improve SharePoint Document Library Security Limit Access Using Role-Based Permissions One of the most effective ways to secure SharePoint is by restricting access to only those who genuinely need it. Many organisations grant broad permissions across sites, creating unnecessary exposure. Following a least-access approach ensures users receive only the permissions required for their responsibilities. Rather than assigning permissions to individual files and folders, consider using Microsoft 365 Groups or SharePoint Security Groups to manage access centrally. This not only improves governance but also makes ongoing administration significantly easier. Review and Restrict External Sharing External collaboration is often necessary, but it can also become a source of data leakage if not controlled appropriately. Review sharing settings at both the tenant and site level to ensure they align with your organisation's security requirements. Good practices include: Preventing anonymous sharing links for libraries containing confidential information. Allowing access only to verified external users where appropriate. Applying expiry dates to shared links so access is automatically revoked after a defined period. Regularly auditing active external sharing relationships. By tightening these controls, organisations can reduce the likelihood of sensitive information being exposed outside the business. Protect Content with Sensitivity Labels Protecting the library itself is important, but protecting the documents within it adds another layer of security. Microsoft Purview Sensitivity Labels enable organisations to categorise content according to its sensitivity and automatically apply protection measures. Depending on the classification, labels can: Encrypt files. Restrict downloading, printing, or copying. Display visual markings such as headers, footers, or watermarks. Maintain protection even when a document is shared or moved outside SharePoint. This approach helps ensure security travels with the information rather than relying solely on where it is stored. Strengthen User Authentication Document-level security should always be backed by strong identity protection measures. Multi-Factor Authentication (MFA) remains one of the most effective ways to prevent unauthorised access resulting from compromised credentials. Combining MFA with Microsoft Entra Conditional Access policies provides even stronger protection. For example, organisations can: Block access from unmanaged devices. Restrict downloads on non-compliant endpoints. Trigger additional verification requirements for sign-ins from unfamiliar locations. Apply risk-based access controls based on user behaviour. These safeguards help ensure only trusted users and devices can access critical information. Continuously Monitor and Review Access Security is not a one-off project. Permissions and risks evolve over time, making ongoing monitoring essential. Microsoft Purview auditing capabilities provide visibility into activities such as file sharing, downloads, edits, deletions, and permission changes. Regular access reviews help identify: Outdated permissions. Dormant guest accounts. Excessive access rights. Unnecessary group memberships. Routine governance reviews help maintain a secure SharePoint environment and reduce the risk of privilege creep. Building a Secure and Collaborative SharePoint Environment A well-secured SharePoint platform should balance protection with usability. Organisations that invest in strong governance, identity controls, information protection, and ongoing monitoring are better positioned to support collaboration without compromising sensitive business data. By implementing these best practices, businesses can significantly reduce security risks while ensuring employees continue to work efficiently within Microsoft 365. At Bridgeall we offer a range of https://www.bridgeall.com/microsoft-365-consultancy/sharepoint/sharepoint-document-management-systems-implementation/ that help you build and maintain a secure platform of SharePoint document librarires.SharePoint modern page, can you adjust responsive design?
Specifically, is there any way to control the window width at which webparts start to stack? My specific situation is similar to the one in this discussion. In my case, I have 3 tall, thin photos that need to display on a page. I have placed 3 image webparts, one in each column of a 3-column section. This looks fine in a wide window. But as I narrow the window, at far too wide of a window width, the section switches to stack the "columns," leaving the user looking at the top 25% of the first photo only. (Which not surprisingly is pretty useless; one needs to see all of a photo.) In both my case and the previous discussion, the problem is that the responsive design thresholds are far too wide (often wider than the physical computer monitor that some are using). Is it possible to fix the thresholds?New List Version History broken
Microsoft has updated how version history is displayed for SharePoint Lists. In my tenant the changes are not showing for changes made by a power automate flow. SharePoint did create a version but no changes are showing. There must have been changes or else a new version would not have been created.Android Webview not rendering the headers of SharePoint page
Workspace one Web Browser which is a secure enterprise browser app is built on Android System WebView, we have an Android WebView in which I am trying to load a SharePoint page. However, certain elements of the page are not being rendered or displayed correctly in the WebView. The same SharePoint page renders correctly in a Chrome browser, where all the expected elements are visible. Please refer to the attached image for comparison and reference. In Chrome In Android System Webview based Web Browser (for example Workspace ONE Web) We mainly wanted to know why is this behaviour specific to Android System WebView based browser.is a payment method now mandatory for all newly provisioned E5 Instant Sandboxes?
I have an active Visual Studio Professional subscription and can successfully link it to the Microsoft 365 Developer Program. During E5 Instant Sandbox provisioning, the setup requires creation of a Billing Account and entry of a credit card/payment method. The documentation states the E5 Developer subscription is free and billing is used for verification. Is there an alternative verification process for Visual Studio subscribers that does not require a credit card, or is a payment method now mandatory for all newly provisioned E5 Instant Sandboxes?
Custom Formatter for Read-Only Fields conditional based on other columns
Hello! Does anyone know if it's possible with the fieldsettings, readonly formatting, to make it conditional based on a Person field? It's a multi people field if that makes a difference? I ideally want to make certain fields read only based on who is viewing it (without having to use a Power App customised form!). This is what I want (but I know the syntax is likely all wrong!) but not sure if it's possible to use an IF statement with boolean statements? { "sections": [ {} ], "fieldsettings": [ { "name": "Comments", "readonly": "=if([$People.email] == me, false, true)" } ] }
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