Modernizing Legacy Intranets with SharePoint Online
Modernizing Legacy Intranets with SharePoint Online: A Strategic Guide In today’s fast-paced digital landscape, legacy intranets often become bottlenecks rather than enablers of productivity.Outdated interfaces, limited mobile access, poor search capabilities, and siloed content can hinder collaboration and employee engagement. Enter SharePoint Online—Microsoft’s cloud-based platform that offers a modern, scalable, and secure solution to revamp your intranet experience. Why Modernize? Legacy intranets, typically built on older versions of SharePoint or custom platforms, struggle to meet the evolving needs of hybrid workplaces. Modernizing with SharePoint Online brings: Cloud-first agility: Seamless updates, scalability, and integration with Microsoft 365. Enhanced UX: Responsive design, intuitive navigation, and personalized content. Improved collaboration: Deep integration with Teams, OneDrive, and Viva. Security & compliance: Enterprise-grade governance and data protection. Key Benefits of SharePoint Online Modern Sites & Pages SharePoint Online introduces communication sites and team sites with rich, responsive layouts. These are easy to build and maintain, even for non-technical users. Powerful Search & AI Microsoft Search, powered by AI, delivers personalized and contextual results, making content discovery faster and smarter. Integration with Microsoft Viva Viva Connections brings your intranet into Microsoft Teams, creating a unified employee experience hub. Automation & Workflows With Power Automate and Power Apps, you can digitize forms, approvals, and business processes without writing code. Migration Strategy: From Legacy to Modern Modernization isn’t just a lift-and-shift. It requires a thoughtful approach: 1. Assessment & Planning Audit existing intranet content and usage. Identify what to migrate, archive, or redesign. Define goals aligned with business needs. 2. Information Architecture Redesign Reorganize content using modern taxonomy and metadata. Leverage hub sites for better navigation and governance. 3. Content Modernization Convert classic pages to modern pages. Use modern web parts for dynamic content delivery. 4. User Adoption & Training Engage stakeholders early. Provide training and support to ensure smooth transition. 5. Governance & Security Implement policies for content lifecycle, permissions, and compliance. Use Microsoft Purview for data governance. Real-World Impact Organizations that have modernized their intranets with SharePoint Online report: 30–50% increase in employee engagement Significant reduction in IT overhead Faster onboarding and knowledge sharing Final Thoughts Modernizing your legacy intranet with SharePoint Online is not just a tech upgrade, it’s a strategic move toward a more connected, agile, and empowered organization. With the right planning and execution, your intranet can become a central pillar of digital transformation.
Recommendations for SharePoint Accessibility Training
Hello everyone, I'm looking for recommendations for good accessibility training courses or resources that are specifically focused on SharePoint. My team wants to ensure our sites are as accessible and inclusive as possible. Has anyone taken a course or used a particular resource that they found valuable? We are open to any format (e.g., online courses, workshops, documentation, etc.). Any suggestions would be greatly appreciated! Thank you.Build the Future of AI-Driven Apps with SharePoint Embedded
🚀 Watch the Microsoft Mechanics Demo · Meet Us at TechCon ATL · Join the (Virtual) City Tour TL;DR: Want to build blazing-fast, AI-driven, document-centric apps—without rebuilding storage, access control, or compliance from scratch? SharePoint Embedded is your foundation for next-gen AI apps. Dive in with live demos, hands-on content, and direct access to the product team across three key events. What is SharePoint Embedded? SharePoint Embedded is a headless, API-only platform that lets you build custom, AI-powered apps on top of the same secure and compliant content services that power Microsoft 365. It’s how developers bring Copilot and collaboration into their own apps, with full control over the UX. 🎥Microsoft Mechanics: Hands-On with SharePoint Embedded Ready to see what’s possible? Our latest Microsoft Mechanics video gives a quick deep-dive walkthrough of SharePoint Embedded in action—building AI-powered, secure, scalable content apps with zero storage or access control overhead. Whether you're building line-of-business apps, creating apps as an ISV, or modernizing legacy content systems, this video is packed with insights to help you get started. 📍Next Stop: Atlanta – TechCon ATL, August 14 Calling all developers in Atlanta! TechCon ATL is your front-row seat to the future of AI-powered content apps. In this session, we’ll explore how SharePoint Embedded serves as the backbone for modern Microsoft 365 experiences—from Copilot Notebooks to Loop—and how you can harness it to build secure, scalable, and compliant solutions without reinventing storage or access control. Join us at TechCon ATL to see how SharePoint Embedded powers the next generation of intelligent experiences and how you can get started today. 🧠 Session: Build Custom Copilot Solutions with SharePoint Embedded 📍 Room A410 | 🕒 Thu, 2:20–3:30 PM | 🛠️ SharePoint Development 🔗Session Details 🌐Join the Global Conversation: SharePoint Embedded Virtual Session Whether you're in Redmond or London, Singapore or Brisbane —this is your invitation to join the global wave of builders shaping the future of AI-powered content apps. Our upcoming virtual session brings the same rich content from our June City Tour—plus live Q&A, real-world demos, and a behind-the-scenes look at how SharePoint Embedded powers modern, AI-driven content apps. 🌍 No travel, no cost, just impact 📅 August 19, 2025 09:00 A.M. PT 🔗Register now to level up your AI-driven app game!
OneDrive “Auto Sync SharePoint Library” GPO not working no errors, registry keys present
Hello, I am trying to deploy the “Configure team site libraries to sync automatically” Group Policy for OneDrive, according to Microsoft’s official documentation, in order to automatically sync a SharePoint library for my users. Here is what I have already checked: The GPO is set to “Enabled” with the correct library string and format. The expected keys are present in the Windows registry on client machines. gpresult confirms the GPO is applied. All computers run Windows 10 (22H2), with the latest available OneDrive client. Files On-Demand is enabled. No related errors appear in the Event Viewer after multiple reboots and gpupdate. I have also tried applying the registry settings manually. Despite this, the target SharePoint library never appears for our users in File Explorer or in the OneDrive client. Has anyone faced and solved a similar issue? Are there any hidden prerequisites or troubleshooting tips for this policy? Thank you very much for your help!
Beyond Storage: Supercharging SharePoint with AI in Microsoft 365
In today’s digital workplace, content is more than just information—it is an organization’s most valuable asset. SharePoint has long provided a secure and scalable foundation for storing and managing this content. Now, the next wave of innovation is about transforming content into knowledge. With the infusion of AI in Microsoft 365, led by Microsoft Syntex, SharePoint is evolving from a traditional repository into an intelligent content management platform. AI enables organizations to automatically classify files, extract and apply critical metadata, enforce governance at scale, and even assemble new documents from existing data. This shift reduces manual effort and operational costs while empowering teams to uncover insights faster, make smarter decisions, and unlock the full potential of their content. This blog explores how AI is redefining SharePoint’s role—moving it beyond storage and into the future of intelligent collaboration.
SharePoint online document library - document properties not getting update values in word document
Hi All, We have created an application in SharePoint online. This application creates Word documents in which SharePoint list fields are merged. When creating a new item in SharePoint, the Word document shows the correct date values: 1. Create new item in SharePoint. Dates are 1/9/2025 and 2/9/2025 2. Opening the related word document shows This is correct behavior 3. Change any field through 'Edit properties'. Still the dates are 1 and 2/9/2025 4. If I open the Word document now I see that the dates have a value of 1 day less then the provided date. The category is updated correct. 5. When downloading the document the correct values are shown 6. Also when opening the document through View in browser > Edit document > Open in desktop, I see the correct values Question is: 1. Why don't we see the correct values when the Word document is directly opened in the browser? 2. Is there a possibility to open the Word document always in the Client (desktop) itself instead of directly on the browser? We already tried changing the below Advanced library settings (changed it in Open in Browser/use the server default), but this didn't gave the correct solution.Hiding custom buttons from SharePoint column
Scenario: I have created an Power Automate instant cloud flow, linked to a custom button on a SharePoint column. The purpose of this automation and button is to send customers a PDF certificate once they have completed their training. The automation and process is working great, but I would like to tidy up the various buttons I have created, so that only one button is visible. My question is....how can I remove the additional custom buttons from the rows in the SharePoint column circled in red below. I either want one button on one row of the column (highlighted yellow). Or to alternatively put the button up on the command bar instead. I know this can be done using custom views and JSON but I have been struggling to do this so far. Any guidance would be much appreciated.
SharePoint Form Conditional Formatting
Hello Community! I am working to have an image display in my sharepoint header if it isn't null Currently it is displaying the image great, I have the image stored in a column titled 'Headshot' that's an Image column, but I want to only show the image and frame if the value isn't null for this column. Any help would be great! Visual of Current Header: Current Header Code:
