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Auditing email alerts
We share files via sharepoint online with external and internal users. We also setup alerts on the document libraries for things like when files are shared with the users. The alert is sent out via this email address - "email address removed for privacy reasons". Our users would like to audit when the email was sent to the external user notifying them that the file was shared with them. As far as I know, there is nothing logged in the audit logs for when the email was sent to the external user notifying them that our user has shared a file with them. We dont have this issue with internal users as we can track the emails coming into our EXO via message tracking logs. Is there a way to track or audit the emails sent to the external users ? Regards Jason
Need help with calculated column
I have a SharePoint list with a calculated column. I have the formula below and it works perfectly to display the status based on validity dates. However, now I only want to display the result if another column [Label Type] equals "Test". If it doesn't, the result would be blank. How would I write that? =IF(ISBLANK([Valid From]),"In Progress",IF([Valid To]<TODAY(),"Obsolete",IF([Valid To]>TODAY(),"Ready")))
How do I create a property I can use across sites connect to a hub?
I have several department sites, connected to a hub, on SharePoint Online. I wish to create a property I can use on any of the lists in the different department sites which I can use to coordinate content display on the hub site from the department sites using something like thre HCWP. I want to be able to set this property to anything I want, not just some pre-determined set of values. How do I do this? I've waded through so much documentation about managed properties, crawled properties, site columns, hub sites, content hubs, content types, term store and so much other stuff that I can't even remember. Nothing I've tried has worked. The official documentation for current SharePoint Online explains almost nothing beyond the trivialities of creating pages and news. And for the vast majority of third party documentation and blogs out there, it's very difficult to know whether what's being referred to even applies to the current SharePoint version.
self-training site in SharePoint
I feel I did my due diligence in searching for an answer but nothing lined up with what I think I would like. I would like to set up a self-paced training site where we have links to documents or slide decks. That part is easy enough. I would like to have a 'button' (or some mechanism) for users to notify the training coordinator that they have read the material. This doesn't need to be initiated through a task (i.e., in a List), it could be just because someone wants to train. (It could be directed by the training coordinator but just an email to them to go to the site and review the material should suffice.) Ideally, the email (or other means of notification) just captures the material reviewed, the trainee's name, and the date training was completed. I thought Forms might do it (and it may), but I couldn't put it all together. I've done some Flows before so I'm somewhat comfortable in that space (if that's the best approach), but, again, I couldn't fit the puzzle pieces together. Any guidance would be appreciated.
Unexpected Thumbnail Behavior in SharePoint News Pages
Hello everyone, I'm encountering an issue with SharePoint News where the thumbnail image is not behaving as expected. When I manually select a thumbnail image for a news post, it appears correctly at first. However, as soon as I click the "Edit" button to modify the post, SharePoint automatically replaces the thumbnail with the first image found in the body of the article—without any action or confirmation from me. This behavior is problematic because it overrides the intended visual identity of the post and creates inconsistency in how content is presented across our site. The selected thumbnail should remain unchanged unless explicitly updated by the user. Has anyone else experienced this issue? Is there a known workaround or setting that can prevent SharePoint from auto-updating the thumbnail on edit? Thanks in advance for your help! Best regards, Airton
Error in News webpart with managed metadata property filter
Hi, The News web part is not displaying news pages when I select sites and filter on a managed property. I am using the News web part to show "Important news" pages from selected sites (around 35 sites) in the tenant. I have added a custom column for important news in the site pages library across all communication sites. In the web part properties, I have set a filter criteria where I selected the 'Important news' managed property to display in the web part. The web part was functioning perfectly until yesterday, and it hasn't been changed for a few months. Today, the web part is showing an error: "The maximum query template length has been exceeded. The maximum length is 4096 characters." I am aware that the text length for queries using Keyword Query Language is 4096 characters. Upon further troubleshooting in the browser console, I noticed that the web part is generating a very long QueryTemplate, as shown below. Did Microsoft change the way QueryTemplate is built? Some IDs are repeating and seem unnecessary.
Report on Sharing links for "People in your organization"
Hi, I'm needing to be able to get a list of active sharing links with "People in your organization", as the permission from within our 365 Sharepoint instance. All advice I can find points to variations of the Report you can get in the Sharepoint Admin centre under "Reports>Data Access Governance>Sharing Links". Which has a report to show all "People in your organization links" created in the last 30 days. My trouble is I don't need a recent activity list. I need a list of all currently active links. I need ALL links ever created, excluding not those that have already been removed or expired. It would seem that apart from creation activity, there should be a means of searching existing links but I can't find anything anywhere. Any help in find this would be enormously appreciated,
Same SharePoint list not displaying all Records
Hi, I'm viewing the same SharePoint list from different profiles but the profiles have the same permissions within the SharePoint list This is from the Data option from the App This is from the site contents of the SharePoint site There also seems to be an issue with the a Flow that sits behind this. Trigger- When an item is created (in SharePoint). I've confirmed that it is connected to the correct site and list. Any ideas of why one list is showing more than the other view and why the Flow is not working?? Regards ChrisUnable to add new Managed Metadata tag to Library items
I have SharePoint Admin permissions. There is a field I'm using called 'Publisher', which is open, yet doesn't allow us to add any new term. The setup looks like this: Within the Global term store: https://<domain>-admin.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/termStoreAdminCenter - Term group -- Term set (Publisher) (Submission policy - Open policy: Users can add terms from a tagging application.) --- Adidas --- Reebok --- Nike Within the Site term store: https://<domain>.sharepoint.com/sites/<Site>/_layouts/15/SiteAdmin.aspx#/termStoreAdminCenter there are no term groups visible. In the Site Documents library: Content types are enabled. I have a Publisher column, associated with most of our content types. There's a default publisher, "Our company". The column settings include "Allow users to type new values". The Issue Regardless of whether I edit in grid view, or in the Details pane, once I click enter, or exit the field, or in the tag menu, the new publisher doesn't save. Users cannot enter a new publisher term. Debugging I have tried toggling term store settings (closed/open). I've tried toggling the "Require that this column contains information" (since it works for similar issue people commonly have with the 'Description' column).
