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How to create a SharePoint List View Filter with no Parenthesis?
When you edit a SP List View, Filter section, the first option is "Show items only when the following is true:". After that you can keep adding columns, with operators and values for the conditionals. My problem is there are no () to show what needs to be kept together for the "And" & "Or"s. I have a Status field which can contain the options of: Blocked, In progress, Completed, Won't fix, New, In review, Next publish, Reviewed, Duplicate, By design I have 2 people fields that I am concerned about: Assigned to, Reviewer I have 1 person that can be two different names (some data has Jack, some has Kevin, but it is the same person). What I want is: (Status Begins with "In progress" OR Status Begins with "New" OR Status Begins with "In review" OR Status Begins with "Next publish" OR Status Begins with "Reviewed") AND ( (Assigned to Begins with "Kevin" OR Assigned to Begins with "Jack") OR (Reviewer Begins with "Kevin" OR Reviewer Begins with "Jack") ) So, in essence I need all open items (Status items "In progress", "New", "In review", "Next publish", "Reviewed") AND where ((Assigned to is Kevin or Jack) OR (Reviewer is Kevin OR Jack)) As soon as I add an "OR" after the "AND" it messes the results up. Is there any way to do this in SP View Filter?SolvedBeethovenNov 07, 2024Occasional Reader9Views0likes1CommentSharepoint Document Library Limits
Back in 2012, when our company began using Sharepoint, we set up different subsites for each function. eg.: HR, Accounting, Sales, Operations, Customers. Within these subsites we set up document libraries to organize the data. In these libraries we store customer communications, job photos, and diagrams related to each jobsite. Each library is labeled with the customer name and/or address.This was working great until last week when we reached our limit of 500 customer libraries. I have created an additional Customer subsite for a specific division to move some of the libraries in an attempt to free up room in the original site.I have moved about a dozen libraries to the new site and deleted some others. The original site is still not allowing new document libraries to be added. How can the library limit be reset to the current value to allow additional libraries? Or what is the best way to move select document libraries to a new site in bulk? Your assistance is greatly appreciated. AMPKSA1962Nov 07, 2024Copper Contributor53Views0likes1CommentRemove Site Owner from SharePoint Site sub-folders.
Hi My company used to have a file server where we created folders for the different departments, IT, Finance etc. We created security groups and gave full access to these groups to their department folder and added all the staff from that department to the security group - giving them full access to all sub-folders in the department folder. We then had the option to create sub-folders in the department folders for specific users, like if some of the team worked on a specific project, we could give only those users access to that project folder that was in their main department folder. We would remove inheritance from the parent folder and control access this way individually. Since moving to SharePoint a few years ago, we set up SharePoint Sites, SharePoint-IT, SharePoint-Finance etc. and moved all data from the file server folders to these sites. All users now became Owners to their SharePoint Site, and so had access to all folders, even the ones they did not before, which was okay. We would now like to start doing the same as what we did with the file server, create a folder in a departments' Site and remove access to all Site owners and then give individual users access to that sub-folder. From what I can see, and have read, Site Owners will always have access to all folders and inheritance cannot be broken or removed? Is this still correct and is there any way to get past this? How would I give access to a manager who might want to save a private department related document to the SharePoint Site and restrict access to the rest or some of their team. We do not want to use OneDrive for these situations, we would like to keep all department related documents and files in the relevant department Sites.emittonNov 07, 2024Copper Contributor15Views0likes1CommentIs there a way to submit New SharePoint forms anonymously?
I want to use a New SharePoint form rather than an MS Form so that users can select a user from the People picker. We've had issues with people typing in the wrong email address in MS forms and due to the amount of responses we get to this particular form it's a pain to manually filter through and correct responses. The form needs to be an anonymous submission. I can't see a way to do this with the new SharePoint form. Is it possible?jellybeancooperNov 07, 2024Brass Contributor11Views0likes1CommentSharePoint list with "Multiple lines of text" column not displaying entries
Hello All, Our lists that utilize "Multiple line of text" type are not displaying entries and come up blank. Example column definition: Symptom: Expecting "Line 1" and "Line 2" in View Entries. I've opened a support request with Microsoft. Is anyone else experiencing this behavior? Any workarounds or fixes? Thanks all! NormSolved11KViews0likes4CommentsHub Navigation
Hi All, I have some SP sites setup in a Hub structure. Intranet Hub with Hub sites TestHub1 and TestHub2 associated to it. TestHub1 has sites Test1,2,3 associated to it. TestHub2 has sites TestA,B,C associated to it. When I go to the Intranet Hub and edit the Hub navigation I have the choices of "Associated Hubs" and "Associated Child Hubs" I dont understand how the navigation puts the two Hubs associated to the Main Intranet Hub under "Associated Hubs" and the actual Top of the Tree Hub in the "Associated Child Hubs" section. Can anyone explain the difference between "Associated Hubs" and "associated Child hubs"? I've seen https://support.microsoft.com/en-au/office/customize-the-navigation-on-your-sharepoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca and that says "Associated hubs will add links to hub sites associated to the same parent hub. Associated child hubs will add links to child hub sites associated to the same parent hub site, if available." Surely TestHub1 and TestHub2 are child hub sites? Perhaps I'm not understanding the difference beween hubs and child hubs?! Thanks!SolvedJohnJDBNov 07, 2024Copper Contributor2.3KViews0likes2CommentsAdd button to Sharepoint list to generate an email draft with selected users' emails in bcc
I'm currently trying to replicate in Sharepoint 365, via power automate, a functionality that I had developed in a JS snippet in the old sharepoint 2013 on a Email ditribution list page. My snippet code was this: <input onclick="SendMailToSelcted();" type="button" value="Send E-Mail"> <br> <script language="javascript" type="text/javascript"> function SendMailToSelcted() { var items = SP.ListOperation.Selection.getSelectedItems(); var ctx = SP.ClientContext.get_current(); var web = ctx.get_web(); var currentListGUID = SP.ListOperation.Selection.getSelectedList(); var list = web.get_lists().getById(currentListGUID); var rows = new Array(); for(var i = 0; i < items.length; i++) { var row = list.getItemById(items[i].id); ctx.load(row); rows.push(row); } ctx.executeQueryAsync(function () { var ids = ''; for (var i = 0; i < rows.length; i++) { var r = rows[i]; ids += r.get_item('cs6w') + ';' ; } document.location='mailto:' + '?bcc=' + ids ; }, function(sender, args) { alert('Request failed. \nError: ' + args.get_message() + '\nStackTrace: ' + args.get_stackTrace()); }); } </script> This snippet is no more allowed in my actual SP365. The functionality was: once selected different users out of the sharepoint list (with email address availble on their records), when a button at the top of the list is clicked(snippet), an outlook email draft should be created with all selected users' emails filled in "bcc" field. The user has to edit each time that generated email draft with subject and text and send it. I'm now not aware how to replicate it in Sharepoint 365 List through power automate and its flows. Any suggestion is really appriciated! Thanks MaxMassiFENov 07, 2024Occasional Reader9Views0likes0CommentsLaunching a PowerPoint file in kiosk mode, from Sharepoint Online
I have a Powerpoint presentation in kiosk mode, which I want to share on a Sharepoint site as a training module: I want the navigation to be exclusively through action buttons that I have placed in the presentation. Is there a way I can force the Powerpoint file shared in Sharepoint to launch in kiosk mode so that the slide advance buttons are not accessible except for the ones I put in the presentation? A setting to allow the file shared in Sharepoint to open exclusively in the Powerpoint application might also help.ValiMiliNov 07, 2024Occasional Reader4Views0likes0CommentsSharepoint News images not showing in Outlook mobile when sent as digest email
I have had this issue for several years now. I have gone through all the MS troubleshooting tips to ensure images are enabled in Outlook and iOS..etc.. I have created an email digest with Power Automate of the days News articles posted in sharepoint. It sends an email that is nicely visible in OWA and Desktop with thumnails of the image for each article beside the article. When i open the email on my iPhone using Outlook app, the thumbnails are replaced by the standard missing image thumbnail. If a user posts a news article but uses a photo from the Stock Images repository, it comes through just fine. I noticed those images are stored on a CDN as opposed to our sharepoint site. My phone is registered in our AAD. Always updated with most recent iOS and App version. I can use the Sharepoint App on phone and view the news webpart with all images just fine so I know it is not my phone itself.. also same issue on a few coworker's phone that I've asked. Even after signed in to sharepoint on phone, images still do not appear in the email. Driving me nuts.. any guidance would be greatly appreciated! JoeJoseph CollinsNov 07, 2024Brass Contributor1.3KViews0likes2CommentsSharePoint Page Template - Title issue with prefilled values
Hi all, we noticed a change in the creation of SP Pages with a custom template. We have a template e.g. "Custom News". In the past the page with the template was created and the title was empty (Add title). Now the title is already prefilled with "Custom News". This also leads to issues while creating news. The user adds directly some text -> Draft auto saved -> URL generated This results in news like: "Custom News (1).aspx" "Custom News (2).aspx" ... Is this really by design? Is it a bug? Can we avoid that behaviour? Clearing the Title in the template is not an option and is also not working.Stefan_HelfertNov 07, 2024Copper Contributor151Views1like3Comments
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