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Handling duplicate files in a Sharpoint library
Hi, I need some help regarding an issue I have in Sharepoint library. We have several libraries containing files (Word, Excel, PDF, PPT). Once these are in Approved status they are moved to a library called "Published". The problem occurs when the file has the same name in 2 (or more) libraries and are copied to "Published" library. Right now it is renaming with a suffix number after the name, but this is not ideal. Is it possible to have the same name on both (or several) files if the metadata is different?
Document Properties
Hello, We have a document library of images. We have built columns of Metadata to update on the images under properties. These are all linked to term sets and function well 70% of the time. Lately, the analyst has noticed when updating the properties that they will not always update on the first try. This can happen on either an individual item or when she edits 4 to 5 at once. We have checked to make sure all the properties she is editing are contained within that view. It continues to occur intermittently. The library size is over 6300 items, which I know can cause issues. Is that what is causing this failure to update or is something else awry? Thanks for the help!
Upload Documents ANd Require check out on Modern Vs Classic Experience Document libraries
Recently switched SharePoint Online site libraries from Classic to Modern. Getting following experience. Classic Behaviour: when we drag and drop new versions (same name) of existing library items, SharePoint automatically checks out the existing items > we update metadata > check in Modern Behaviour: when we drag and drop new versions (same name) of existing library items, SharePoint requires that we first manually check out existing library items of same name before we can drag and drop the new versions into library > drag and drop new versions > update metadata > check in This is very frustating for our document controllers as they upload hundred of documents daily. Any workaround or configuration?
Unable to Create a Rule on a Library with Contribute Permission
Hi the community, I tried to create a rule on a document library where I have Contribute permission. However, when I click on "Create a rule", I get a blank window. Strangely, with the same permission level on a list, it works as expected. Do you know if this is a known limitation? Do you have any workaround to suggest? Thanks in advance.
New post titles aren't saving for the page title and URL
When users create a new page, the page URL is something like https://company.sharepoint.com/sites/Region/SitePages/Page(6).aspx instead of the title of the post. I see there's now a new location to set the page title. Why is this necessary and why has the inherit function of setting the page title as the title of the post gone away? Why does Microsoft continue to make our work increasingly less productive requiring users to take more steps to do less work? Is there a site setting somewhere to re-enable setting the page title to the title of the post?What happens when storage capacity changed manually from Admin portal for SharePoint Site ?
Hi, I have storage capacity as per below screenshot which I can see from SharePoint Admin portal. I have changed capacity of one of SharePoint Site to 25 TB as per below screenshot. So I would like to understand what exactly happens when storage limit changed of site and how it impact/makes to overall storage limit of tenant ? Is it blocks the storage for that site from tenant level storage ? Any guidance would be very helpful to understand this concept. Thanks.Classic Site With Modern Libraries Not Templating To Modern Libraries
Users have one main site collection and create multiple sub sites using classic site template. Users converted libraries to modern experience in site used as template. After saving the site as template and creating new site using that template, we expected the new site would retain libraries modern experience and custom formatting settings but these settings/configurations are not templating over to new site. Wondering if somebody has similar experience and share any workarounds. Currently we are looking at either using script to modify the configuration or manually doing it after creating new site from classic site template. Any thoughts?
Imported term sets, and renaming a term set
I created a term set consisting of around 450 entries, by importing from a CSV. I've now been asked to add another 100+ terms to the set. I've just read that we can only import a term set once - that there's no way of re-importing into the existing term set. I'd like to avoid adding the new terms manually! If I create a whole new term set so I can import all 550 terms from scratch, would I have to manually update all the site columns which reference the termset? Or could I rename the two termsets - give the original one a random name, then rename the new one so it has the same name as the original one?
Suddenly can't edit page banner if it's a "color block" style.
Over the past two days all three content creators in the company have had this problem crop up on their systems when attempting to edit any page in our tenant that uses a banner set to the "Color Block" style. When we click edit, the edit page comes up, but most of the banner isn't displayed. We see the bottom half of the banner, and it's not clickable, we can't get the controls to change the image. Note that the scroll bar is at the top - we can't see the whole banner. If we click "Accessibility Issues" on the right, we can see "no alt text" in the banner as a problem. If we click on that, the banner properties will appear and we can change away from the "Color Block" style and things go back to normal. We've tried this in three browsers, three people, rebooted, cleared caches, etc. MSFT, guesses?Out-of-organization profiles and content viewing
Hello, I imagine this is a relatively simple question... I built a SharePoint site for my small nonprofit, primarily for employees who use organization-issued email addresses. I also created a page specifically for our board members, who use personal (external) email accounts. I’ve granted them access to the page and to specific files stored on our organization’s S Drive. While they can access the page and some content (only when I use the Document Library web part and manually insert the file path), most SharePoint web parts don’t function properly for them. It seems that, although they technically have access, SharePoint’s other widgets hit minor permission barriers when trying to pull data—likely due to how Microsoft handles external user access. From what I’ve gathered, the best long-term solution might be to issue board members organization email addresses. One additional note: Instead of granting each board member access individually, I created a Microsoft 365 group for the board and assigned file permissions to that group. I’m wondering if this approach could also be affecting access in some way. Thank you so much!
