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SharePoint search results showing for those without permission to the documents
We have documents in a restricted SharePoint library that are appearing in searches (at both the site and organization level) for users who do not have access to the library. The users aren't able to actually open the documents, but seeing the titles and even a brief blurb in the search results is enough of a security breach for us. I reached out to M365 Support and they advised going to Library settings > Advanced settings > Search and toggling the 'No' option for the restricted document library. However, this restricts the documents in the restricted library from being searchable entirely, even those who should have access, which is obviously not ideal. Does anyone know if this is normal behaviour, or how to troubleshoot?KellyL1015Feb 12, 2025Copper Contributor116Views0likes4CommentsSet Unique value based on the (CreatedDate & CreatedBy)
We want to create a SharePoint online custom list with these business logic:- Users enter an entry each day to specify their location (which site they are working in).. No one can see other entries, except for an admin group of users. No one can submit twice per day, in other words, the list should enforce a uniqueness based on the CreatedDate + CreatedBy. So I am planning to follow this approach:- First step, is to create a custom list, then check these checkboxes:- Second Step:- then create a SharePoint group , named "View/Edit all items", and create a custom permission level which is a copy of the built-in contribute, with this checkbox checked:- so based on my knowledge, this should cover part of the requirements, for allowing users to only see and edit their own items + allow a group of users who are assigned the new custom permission level to view/edit all items. But what abut preventing the same user from adding 2 entries inside the custom list twice on the same day? i know that using remote event receivers which runs on pre-add and pre-update events are no longer valid and no longer a future proof approach.. so the only option i can think of, is to have a power automate flow that runs when an item is created >> where the flow will get any item which was created on the same day and by the same user (of course excluding the current item), if so to send an email to the user that he added duplicate items + to force deleting the item.. but this will not be a 100% enforce uniqueness but rather a way to inform the user about a duplicate.. so is there a better approach to enforce uniqueness in our case, using calculated columns in a way or another? Also using power automate, i am not sure if this will cover a scenario such as where the flow detect a duplicate >> delete the item >> but then the user restore the item from the recycle bin? Thanks13Views0likes1CommentSP struggles
Hello all, Great community, of which I kindly want to use your expertise :) We are an average organization with an O365 SharePoint online environment. The current environment is a mess with rights and authorizations. At the moment we are also setting up Role Based Access. The setup is as follows: Default configuration For the different departments we have a standard team site with the underlying SharePoint site. Based on RBAC, the correct authorizations are automatically assigned. For employees, sharing files in teams and SharePoint has been disabled (so sharing with users who do not have authorizations for the relevant Teams or SharePoint site is not possible.) This has been done deliberately in order to comply with information security standards. Problem There are situations in which employees from other departments (temporarily) have to work together with employees from the department. In that case, they also have to work together on documents. Now my question is, how can we ensure that people can work together without the employee from the other department getting rights to the (full) Teams and/or SharePoint site. If anyone can help me on my way that would be great. Thanks in advance, Peterverhp11Feb 12, 2025Occasional Reader14Views0likes1CommentTrying to create a user forum on a SharePoint Online site
I am trying to create a user forum for employees of my organization to interact within my company's internal news site. However, trying to use the search terms "Sharepoint forum" can be very frustrating given the nature of the search terms - can anybody point me in the right direction?fred_valarisFeb 12, 2025Copper Contributor46KViews1like19CommentsThe document you are trying to open is a template.
This is the first time I use document sets. where I added a site content type of type document set named "IT", as follow: - and a content type of type document named "ITPage" which is defined inside the above document set content type; - Now inside the documents library, I added the "IT" document set content type which also added the "ITPage" content type: - then I added a new "IT" folder: - and inside the folder i added a new ITPage document:- then i got this message:- so, what is this message? and what it is trying to say? thanksjohnjohn-PeterFeb 12, 2025Iron Contributor41Views0likes8CommentsEnsuring No Food Gets Left Behind With AI
Food wastage is not a strange phenomenon to anyone. It has been around since the beginning of humanity, so we are all expected to be familiar with what it is. However, many of us are not aware of its actual implications even though we all have heard about it before. To start with, it affects you economically. However, this is not the only thing as food wastage also has a widespread environmental and ethical impact. Food wastage means loss of money Despite the loss of each individual, therefore is more than 80 million tons of food wastage every year in Europe. The cost associated with this is considered to be around €143 billion. To be more specific, this amounts to 30% of entire Europe's food yearly. Isn't that quite unsettling? Over the recent years, there has been an emergence of innovations seeking to deal with the problem of food wastage. The most leading Idea being used to combat this is Artificial Intelligence (AI). A good example of the use of AI to fight food wastage is the production system that is being used by DV Nutrition, a Dutch whey protein company. The company manufactures 10000 metric tons of whey protein every year. This is achieved by using AI to match production speeds to its storage tanks' capacity more closely. What is whey? The average reader might be unfamiliar with the substance called whey. So, let’s address it briefly. Whey is a natural product and its composition is affected by the seasons. Therefore, to consistently get high-quality whey, seasonality needs to be anticipated in the process. According to the general manager of DV Nutrition, the company makes use of the latest data such as temperature to make real-time proactive adjustments. Addressing the issue of package quality and appearance While we have many causes of food wastage, one of the most notable ones is the issue of package quality and appearance. When we talk about appearance and package quality, we are talking of things like wrinkles, cracks and dents. Tetra Pak is one of the market leaders of food processing and packing solutions in over 175 countries. According to the company, there are ongoing works aimed towards developing systems that are powered by AI. One of these systems is believed to take a picture of every single package coming out from the production line. In addition, the system is expected to regularly conduct inline analysis to decrease failures. With the traditional methods of package quality control, operators are required to sample a small number of packages. However, with Tetra Pak's proof of concept, each package image is analyzed by a system that is made of deep neural networks. The neural network model helps to distinguish the packages with issues from those with none. The consequence of this is that Tetra Pak can now understand problems associated with its customers' production better, thanks to Artificial Intelligence. Understanding such issues that they can now be dealt with effectively and recommendations will be made accordingly. Errors are correlated with process settings and the root causes will be addressed. Artificial Intelligence in culinary management strategy For every business enterprise that requires a food handlers license, the importance of AI in reducing food wastage cannot be overemphasized. A good example of this is the case of hotel chain IHG, the parent of Holiday Inn, Kimpton Properties, Crowne Plaza and lots more. It has been recently received that artificial intelligence will very crucial to the company's culinary management strategy. The company has committed to providing over 30 of its hotels with technology from the United Kingdom to help fight food wastage. The system makes use of a collection of cameras, smart scales and smart meters guided by AI. This will help to keep a record of the amount of food left on plates that are coming back to the kitchen and if common items are being regularly wasted. The information will then be sent to a database where it will be used to make better buying decisions, change food preparation styles and also transform menus. This equipment is known as Winnow. The equipment was introduced in one of the company's resort and the result so far has been positive. It was able to reduce food waste by 50% within the space of six months. Isn't that incredible? As it stands now, the equipment had been installed outside of the United States, especially in the Middle East, Europe, Africa and Asia. Many experts have voiced their opinions about this issue. According to many of these seasoned professionals, visibility is very important when it comes to controlling food wastage. Without visibility into what is being wasted, more food is being wasted by kitchens than they think. With this article, you now have a good knowledge of how AI is ensuring that no food gets left behind.alirmoFeb 12, 2025Copper Contributor956Views0likes1Comment"Open as PDF" option in SharePoint context menu
We use SharePoint to manage and share documents, mainly Word and Excel files. It would be useful if SharePoint included a "Open as PDF" option in the file context menu, alongside "Open" "Preview", "Share" and so on. This functionality would help avoid storing duplicate versions of the same document (.doc for editing and .pdf for viewing and sharing), keeping SharePoint cleaner and reducing storage redundancy. I would like to hear your thoughts: do you have the same need? How have you solved it? Does anyone know if Microsoft is considering adding this feature? Thanks! :)jeanie77Feb 12, 2025Occasional Reader8Views0likes0CommentsSharePoint folder is in two locations on local machine creating sync conflicts
Hello, I've got a folder that invertedly (now clue how) ended up in the root folder of the SharePoint on my local Windows. I have no idea how it ended up here. It’s causing several problems: This folder is mirroring a folder that is already inside the SharePoint Documents library when I have SharePoint opened via browser. (see two screenshots below) How is that possible that a folder is in two locations at the same time? 2. This, in turn, is causing sync issues with the Documents folder, as the above folder also exists in the legitimate Documents folder (I guess creating a sync conflict between two locations?) 3. When I try to move the problematic folder, I can't, I get an error, as the folder is in use (I guess by the OneDrive client that makes the sync?) 4. This folder on the SharePoint Root, I can't find on SharePoint online. It’s not visible, as I can only access the Document library in SharePoint online (and not the overarching folder?) How can I untangle this mess and restore the correct hierarchy and sync? What are the best steps to fix?ABrandtFeb 12, 2025Copper Contributor7Views0likes0CommentsFTP into SharePoint online
Not sure if this is possible.... but can you FTP files into a SharePoint document library?Trent BrantleyFeb 12, 2025Copper Contributor121KViews0likes11CommentsHow to preserve original/organic properties of a file as/after it is uploaded into SharePoint onilne
I am having a hard time trying to find a method, without the use of a 3rd party application, to preserve the organic/original properties of a file being uploaded into SharePoint Onilne document library. I have tried by uploading files or trying to sync from a local drive, once the file is uploaded it loses its properties. The date it was created is not the date the file was created but it takes the date it was uploaded into the SharePoint site. The only other option/solution I have discovered is ShareGate light for $2000/year subscription. Would appreciate if (1) someone can direct me to a method of uploading or syncing files into SharePoint in a method that preserves the original date the file was created as an inherent property of the file to be maintained after it is uploaded onto SharePoint (2) If there is no organic way of doing this- anyother more economical way than ShareGate ($2k/yr)? In legal proceedings files have properties and uploading such files into SharePoint modifies their properties even if they are synced from the sharepoint local drive folder to sharepoint online. On the local drive first they have their own properties to start with, but once they are synced with the cloud using the sharepoint one drive application, the files in the local drive also have the date created as the date the files were uploaded into SharePoint and not the original date they were created. Thus, a file with date created or modified as in year 2013 loses its 2013 date inherently in the file if it is uploaded into SharePoint in 2017 and supports same properties of 2017. This is not the case when photos are uploaded into sharepoint, but documents lose their properties. Am i missing something here? Here is a link of a post in the community where a member suggests using PowerShell and confirms the need to use a 3rd party application. https://answers.microsoft.com/en-us/msoffice/forum/msoffice_sharepoint-mso_win10-mso_o365b/is-there-a-way-to-preserve-keep-the-metadata-in-a/4285f8c4-2a12-407d-8c62-90e320c5ea2d I cannot imagine losing properties of a file as it is uploaded into SharePoint!!!!!!!! Help!Ashwin NandaFeb 12, 2025Copper Contributor37KViews2likes13Comments
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