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Automatically email supplier when their certificate expires
Good afternoon. I have set myself a challenge and really could do with some help. I have a list of suppliers like below. I have expiry dates set up, with a colour formatting to show any date past the current date. On the end of the row, there is an email address of the company contact. I want SharePoint to automatically email that person as soon as it turns red/expires. What is the simplest way of doing this? I have looked at Flows etc, and online on video tutorials, but some of the guides are old and out of date or very complex and I am a novice. Is anyone kindly, can give me a step-by-step guide on how to do this, as this would be just awesome and finally bring my company into the 21st century! Thanks in advance.
Users unable to determine who has access to document library due to security groups
Greetings, Maybe I went about this the wrong way. Looking for advice on either the proper way we should be moving forward on this or any other comments or insight we should be considering. This is for SharePoint online via Microsoft 365 Business license. Scenario: 1. SharePoint Document Library per department (Each Document Library exists in its own SharePoint site), essentially being used as a company drive. 2. Some users should only officially have access to specific folders in some of the document library. 3. If say a person in accounting has access to some specific folders, and either they are replaced or a new accounting user comes in.... should be able to reference the access the existing person has in order to give the same access to the new user. 4. Common Request: Give UserB the same folder access as UserA. 5. Some users should have access to the entire document libraries while other users only have access to specific subfolders. Current Implementation: 1. In Entra, created Security Groups that tied to specific folders. -- For Example for the accounting folder, only management has access to the entire folder but the accounting staff only have access to specific folders. So like there is a FiscalYear2024 folder, so I created a security group called sec-Accounting-FiscalYear2024 and assigned the members that should only have access to that folder and not the rest of the library. -- My thought behind this was if a new user was replacing the existing user or joining the department, I can just reference the existing user security group membership and copy it to the new user. 2. In the SharePoint document Library, I create a shareLink that is assigned to the security group I made for that access. Then I give that link to the users I assigned the membership to. Current Issue: 1. Aside from the official document sharing/access that is being done from the security groups above. There are occasions where users of a sharepoint need to share specific files or folders to other users. 2. However, they are all panicking and confused because aside from themselves they are unsure who has access to the existing folders/files in the document library. 3. When going to manage permissions of a file/folder, it only shows the group assigned to it but not the members of the group. 4. So since users can't see the members of the group assigned to a folder, they have no idea who has access to that folder and are getting confused. If this was an NTFS drive, it would be super easy for users to see who has access and etc by looking at the properties but I'm stuck behind some limitations of sharepoint I didn't realize existed until I tried to implement certain workflows. Any advice here would be greatly appreciated, as my implementation has turned into a point of frustration for end users. Thank you in advance!
Private drafts stay private even after publishing
If one of our authors makes a private draft and sends it for approval for publishing, it remains private even after approving. The only workaround I can find is to create a new page from scratch, copy the content across and delete the private draft. Surely this isn't how it's meant to work? Am I doing something wrong or is something broken? We are using https://support.microsoft.com/en-gb/office/approval-flow-for-modern-pages-a8b2e689-d4a1-4639-8028-333c0ece30d9.
SharePoint List Web Parts - New UX
Hey everyone, I am hoping I can get some assistance on the following request. My organization's using SharePoint to manage multiple processes, but am confused with a new UX update that's come in the last few days. Please look at the following example, which is a list with a modern calendar view: For all of my lists, that are used as a web part on a different Site Page, have been given an ability to add a 'New Item', by selecting the title name, which's very frustrating as all of our list processes already have their own system to collect information and it seems as though I cannot turn off this functionality. Any help would be very much appreciated.Changing the License Type and Key of a SharePoint Subscription Farm
Hi everyone, I need some assistance with a licensing issue on a brand new SharePoint Subscription Edition farm. I have 6 servers total 4 Application/Search servers + 2 Web Front End/Distributed Cache servers and current state of farm is Fresh installation no custom code or solutions, no production content web apps configured yet. The Problem: During setup, our systems team accidentally provided a SharePoint Standard Edition product key, which I used during farm creation. We actually require Enterprise Edition, but I am unable to convert the license type through Central Administration. Issue 1: When I go to Central Administration > Upgrade and Migration > Convert farm license type, the Product Key text field and the OK button are both completely grayed out and disabled. Issue 2: When I go to Central Administration > Upgrade and Migration > Enable Enterprise Features and enter our Enterprise key, the process fails with an Unknown Error / SkuUpgradeJob timer job exception ("Post setup configuration failed when attempting post setup configuration task -cmd services -install -cmd installfeatures"). What I Have Tried So Far: Running PSConfig CLI: Ran psconfig.exe -cmd sku -upgrade -key from an elevated Command Prompt. It fails during the installfeatures phase. PowerShell Feature Activation: Attempted to run Enable-SPFeature -Identity PremiumFarm -Force in the SharePoint Management Shell, but feature provisioning fails because the underlying SKU definition hasn't switched. Service Account Privilege Adjustments: Tried restarting the SharePoint Timer Service (SPTimerV4) and changing its logon account to Local System / Local Admin to rule out file permission issues on the 16-Hive directory, but hit SQL permission/authentication blocks. Clearing Timer Jobs and Restarts: Cleared stuck or failed SkuUpgradeJob instances under Timer Job Status, restarted the SharePoint Administration Service and Timer Service across all servers, and performed iisreset. Since this is a completely fresh farm with no customization or data loss risk, what is the cleanest way to force the farm to accept the Enterprise product key without having to completely unjoin and rebuild the 6 servers? Any suggestions or workarounds would be greatly appreciated!
default time in the Date and Time column
Is there is possibility to change the default Time in the Date and Time column globally? Example: That is the default - 12 AM 00 is that possible to change that for anything? even 12PM:00? So all records under would get something different than 12 AM 00 by default?
