Forum Widgets
Latest Discussions
SharePoint Button Web Part "Run Flow" Action Only Works in the Default Environment
Hello! I was setting up a new workflow for a customer and encountered a limitation with the button web part's "Run Power Automate Flow" option. Background The SharePoint Button web part has a built-in action type: Run Power Automate Flow, which accepts a Flow ID. This is a clean option for giving users a one-click way to trigger an instant/manual flow directly from a SharePoint page. The Finding When configuring the Button web part with Run Power Automate Flow, it appears that the flow must reside in the Default Power Platform environment for this action to work. Flows in non-default (department-level) environments fail silently with the following error: Could not find flow '<flow-id>'. Testing Approach To isolate the variable, I did the following: Took an existing instant flow and exported it from a department-specific environment, then imported a copy into the Default environment — so the logic was identical. Created two Button web parts on the same SharePoint page: Button A → Flow ID from the department-level environment copy Button B → Flow ID from the Default environment copy Both buttons were configured identically, with the only difference being which environment hosted the flow. Result: ✅ Button B (Default environment) — triggered successfully ❌ Button A (department-specific environment) — returned "Could not find flow '<id>'" The account I used for testing is the same one that created the workflows and also has site collection admin rights, so permissions should be a factor. Related Behavior This appears to be consistent with a known behavior of running an instant flow from a SharePoint list (from the List menu , "Integrate" -> "Flows" -> <workflow name>), where instant flows with manual SharePoint triggers must also reside in the Default environment to function correctly. Both surfaces appear to share the same environment scope constraint when resolving flows by ID from a SharePoint context. Questions for the Community / Microsoft Is this a documented platform constraint for the Button web part's Run Power Automate Flow action? Is this constraint expected to change, or is it by design? Workarounds In this case, I found two decent workarounds: Instead of configuring the Button web part action as Run Power Automate Flow, it can be configured as Open Link, and then use the flow's direct run URL: https://make.powerautomate.com/environments/<environment id>/flows/<flow id>/run Also using the direct run URL, enter that into a navigation link or regular hyperlink on the SharePoint page to launch the workflow run page. Any insight from the community or the product team would be appreciated — especially if there's a documented reference I may have missed. Thanks!SolvedGullettBrianJul 31, 2026Iron Contributor88Views0likes4CommentsStore both current employees (AD) and past employees (non-AD) in MS List column?
I have an EMPLOYEE text column in an Excel spreadsheet. I plan to import the spreadsheet as an MS List. The EMPLOYEE spreadsheet column contains both current and past employee names. If I create a new PERSON column in the List to store this data (for clean querying and automation purposes), only the current employees will match up with the Active Directory picklist, not the past employees. If I enter past employees into the PERSON column, the List won't let me save those values since they're invalid. Is there a way to force the past employee names into the PERSON column as broken/unlinked values, such as through a Power Automate flow? Or do I have no choice but to use a TEXT column instead with a custom picklist (manually maintained picklist values)?SolvedBud4321Jul 30, 2026Copper Contributor56Views0likes4CommentsWhat is the maximum length of a Check-In Comment in a SharePoint document library?
We are using SharePoint document libraries with versioning enabled and users provide comments when checking in documents. Is there a maximum number of characters allowed in the Check-In Comment field, and is this limit documented by Microsoft?SolvedvirendrakJul 27, 2026Steel Contributor79Views0likes1CommentExternal Users Unable to Access Microsoft List Form
We have created a Microsoft List and are using the default Microsoft Lists Form for data entry / intake form. Internal users can access the form URL and submit items successfully. However, external users are unable to access the form link, even though they have been granted Contribute permissions to the SharePoint list. External users can: Access the list Create new items using the + New button Edit items based on their permissions However, they cannot access the dedicated Microsoft Lists Form URL and getting following error. This link is only available to internal users. This link is not available to you. Our requirement is to allow external users to: Open the Microsoft Lists Form URL View the form Submit new items without providing additional access beyond what is required for form submission, and without using Microsoft Forms. Is guest/external user access to the Microsoft Lists Form experience supported? If so, what configuration or permissions are required to enable external users to access and submit items through the form URL?Solved141Views0likes3Comments
Power Automate List Formatting - Compact List Rows
Hey everyone, I am hoping I can get some assistance on the following request. I am currently using a SharePoint for leadership to request creation of an item, once the request goes in multiple other things happen to this sharepoint list. One of those things is to create a list view and apply formatting, but I cannot figure out how to control my row height via View Formatting or an HTTP request to SharePoint. Would greatly appreciate any assistance!Solvedbryanfrumkin220Jul 17, 2026Brass Contributor88Views0likes3Comments
Power Apps Patch Command with specific Content Type
Dear Ladies and Gentlemen, how can I create in Power Apps Patch Command to create a new item in a SharePoint Online list with specific Content Type? Thank you for your answer. With best regards Ladislav StupakSolvedLadislavStupakJul 02, 2026Iron Contributor66Views0likes2Comments
Disable Details form in Sharepoint List
I have a list embedded into a Sharepoint page that uses dynamic filtering. The list functions as a filter for a seperate list on the page and the details pop-up is unnecessary. There are also columns on the main list that are hidden in the custom view, but are visible in the details pop-up. I would like to disable the details pop-up entirely, as everything the user needs to see is on the list. Is there a way to do this? I have been searching online but I can't find a solution.SolvedMeganRichardson2Jun 29, 2026Copper Contributor109Views0likes2Comments
How to create a view to display the last 6 month items in SharePoint list
Hello All, I have a SharePoint list and there are many items. I can filter items for the last 6 months. However, I want to have a view when someone selects that view, the view always shows the last 6 months list items. Thanks for your answers/support in advanced.SolvedNaligurtanJun 29, 2026Brass Contributor207Views0likes3CommentsHow do I get quick actions to show up in Gallery view for a list?
Hello, I'm creating a sharepoint list of employees. I create quick actions for sending an employee a teams message or an email, and they work fine in list view. However, in gallery view they don't show up. The field title is displayed, but there's nothing inside, which I've highlighted with a red box. Is it possible to get the quick action buttons to appear in this view?SolvedStephen-14853Jun 24, 2026Tin Contributor163Views0likes5CommentsAssign rating to individual Choice items?
Hello, I'm trying to create a Sharepoint list of employees and their respective skills. Each skill has a rating from 1-4 indicating how proficient they are in it. Is there any way to implement this in a Sharepoint list besides manually creating 4 different versions of each skill? If not, is there a better way of implementing this? If possible, I want to keep this in Sharepoint to make it easy to access.Solved137Views0likes5Comments
Tags
- SharePoint Online18,374 Topics
- Document Library3,247 Topics
- Lists3,164 Topics
- Sites2,651 Topics
- admin2,267 Topics
- sharepoint server2,063 Topics
- Permissions2,002 Topics
- files1,737 Topics
- developer1,617 Topics
- microsoft lists1,598 Topics