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SharePoint Video Playback Quality Defaults to 480p – Horrendous
I manage multimedia training for over 600 locations and two distribution centers, supporting nearly 10,000 team members. We have made a significant investment in producing high-quality training content through professional equipment, structured scripting, and dedicated production and editing time. However, once videos are uploaded to SharePoint, the default playback quality often degrades the experience to what appears to be approximately 480p. As a result, professionally produced content can look noticeably poor on initial playback. Many of our store-level team members are not in a position to manually adjust playback settings, so the default experience matters. The source files are high resolution, but the default playback does not reflect that quality. This also creates issues when leadership reviews training content, because the playback quality can reflect poorly on the production even though the original video is clear. We moved away from third-party hosting due to ad exposure during onboarding and the need for a controlled internal platform. We are intentionally using SharePoint and Stream as part of our existing Microsoft 365 ecosystem for scalability, governance, and centralized access. Introducing additional paid hosting platforms or external streaming solutions is not a direction we are pursuing. From an enterprise training standpoint, defaulting to low-resolution playback undermines engagement and credibility. Are there plans to allow administrators to define a default playback resolution for SharePoint or Stream videos? Are there recommended encoding settings that influence the initial playback quality more reliably? Are there roadmap updates around improving adaptive streaming behavior or default resolution selection? Any guidance or insight would be appreciated.
SharePoint Permissions Management
Over the last 3 years of managing permissions across a suite of sites, I have uncovered more new issues with the way SharePoint permissioning is designed at every turn. A few examples, before the question: If I "Share" a file or folder somewhere on the site (breaking permissions inheritance), it is very inconvenient to find it again. If I "copy link" in this one particular way, permissions inheritance is broken. When looking at site-level permissions, I see site-level permissions groups, but there could be hundreds of other users who have been added to my site(s) without my knowing. If I want to reset permissions in an area (set of folders or library), I have to do it file-by-file or folder-by folder. If I want to get an excel snapshot of - anything really - IT has to pull it and it takes a couple days. Not to mention the permissions interface is incredibly clunky. All-in-all, there seem to be a million ways to break permissions inheritance, creating an access tracking and security nightmare. AND there's no easy way to truly see and understand who has access to what or what is broken, without spending hours with IT to pull a bunch of narrow-visibility reports. So my question is: what is the best way to navigate full permissions visibility? Am I doing something wrong? Is anyone else experiencing these issues? We have resorted to having a very strict "no outsides besides a few exceptions" policy and only managing permissions at the site-level, which really hampers on the collaboration benefits that SharePoint is trying to enable. It is also very administratively intensive. One of the benefits to SharePoint is that users don't really need to understand how it works to use it, but that's becoming less and less true with the increasing lack of security we feel in the platform.
HTML-code breaks displaying of multi-line column with RichText in PowerApp Canvas App
I have a canvas app that works on the basis of a SharePoint list. I work in an environment where a researcher makes a work order, this is then sent to the responsible that has to approve it, then the planner plans it and following that, it is executed. This chain of events is all managed with a SharePoint list that has a status that can be changed. Different people have different permissions to edit items. To manage this, we display the list through a CanvasApp where logic is built to ensure that people with a certain role can only select/edit/see certain items. However, a big part of the canvas app is the description of the work order. In the SP-list this is a multi-line field where RichText is enabled. When the work order description is long, and especially when rich text formatting is used (for example colored text), part of the content is displayed incorrectly. The text gets cut off, part of the HTML formatting code appears in the description itself, and the full content is no longer shown. This is an example of a list item: Which is displayed in the Canvas App like this: What I observed is the following: In the normal SharePoint list view, the description is displayed correctly. But when I click/open the item in singe item view itself in SharePoint, the editor/form also . This issue only occurs for items that are created from the Canvas App. If I create a similar item directly in SharePoint and enter a comparable formatted description there, the problem does not occur. So it seems the issue is related to how the Canvas App saves the rich text content to SharePoint. It must have to do something with the way PowerAutomate parses that HTML code into SP.
Shared SharePoint & Power Query incompatible?
Hello, I am currently working on a file in a Shared SharePoint from an external company. I am only able to open the file in the browser and when I try refreshing the Queries, it gives me an error saying "Power Query refresh in Excel for the Web is only supported for workbooks saved in SharePoint or OneDrive for work or school." What I've been doing is downloading a local copy of the file, updating the Queries, and reuploading the file. It's not really a problem, but it is a hassle when needing to do this to multiple files. I'm not sure if this is more of a feature request, or if its due to security risks and restrictions from my admins, or if it's a different problem entirely... so I posted here first. Thanks!SharePoint & AI (Knowledge Agent)
In my tenant, I cannot use some of the basic AI features of the Knowledge Agent. I tried to use the "Create list" prompt, but every call failed with the message: "Something went wrong, and I couldn't complete your request. Please try again later." I have a Copilot license, and some other features are working as expected. I encountered many errors in the browser console that violate the following Content Security Policy directive: "script-src 'unsafe-eval'" (see attached image). "violates the following Content Security Policy directive: "script-src 'unsafe-eval'" I tried an inPrivate browser session already without any changes in the behavior.
SharePoint List Migration to new Tenant
Hi All, I am preparing for a tenant-to-tenant migration of 60+ SharePoint lists that function as the back-end for various PowerApps. Since we are doing a staggered cutover, I need to perform an initial migration now and then run 'Delta' syncs over the next few weeks to catch new records, updates, and deletes. My primary challenge is that SharePoint's native ID column is not preserved during manual migrations (PowerShell/CSV), which will break our App logic and Lookups. How have others handled cross-tenant list synchronization at this scale? Specifically: How do you maintain record relationships and deep links when the system IDs change? What is the most efficient way to handle deltas across 60 lists without buying expensive 3rd-party migration tools? thanks, Jake
Automated emails from SharePoint when new file added to sites document library
I have noticed in the last few months that I have been receiving emails from SharePoint Online when a new file has been added to a sites document library, these files specifically come from attachment questions on MS Forms we have in place. I have been trying to find out where these alerts are managed but to no avail. I first thought to check the old soon to be deprecated alerts area, no rules set up. I then check the new rules section....nothing. Also ran an audit from that site to see what actions were taking place at the time of the email....no results. Finally tried to run a mail trace but "SharepointOnline" isn't a user object/mailbox in our database so no result would come back. Has anyone else had any experience with this or luck managing it?
Can not delete page from search results
I need help deleting a page from search. This is a translated page. I have already deleted the page, the page is deleted from all recycle bins. Same for the original page. The translated page is still showing up in the search results (this happened on friday). What else I tried: - Reindexed the SitePages library => didn't help - Reindexed the entire SiteCollection => didn't help either - Delete the page in the admin center (https://contonso-admin.sharepoint.com/_layouts/15/searchadmin/searchresultremoval.aspx) => Error message that the page cannot be found did not help - New page created under the same URL (original + translation), published, deleted again => New page was in the search results, disappeared again, old page is still in the search results. So it didn't help either. How can I really remove a search result from the search? I waited 4 days now and the page is still in the search results and everything I tried is not working properly.Metadata being lost/corrupt
Anyone seen this happen before ? I have a metadata column called Business Area which has a choice column. Not too many files in the library, less than 100. We then group by Business Area. The pic above shows a file that was in a Business Area called Regulation and Assurance - but the file for some reason loses the correct value in the column and pops out in its own 'unknown' business area. To fix it we have to change the column back to the correct value. This happens on a few different libraries that are setup like this.
