SharePoint topics

HTML-code breaks displaying of multi-line column with RichText in PowerApp Canvas App

sacoppe — Thu, 23 Apr 2026 11:25:10 GMT

I have a canvas app that works on the basis of a SharePoint list. I work in an environment where a researcher makes a work order, this is then sent to the responsible that has to approve it, then the planner plans it and following that, it is executed. This chain of events is all managed with a SharePoint list that has a status that can be changed. Different people have different permissions to edit items. To manage this, we display the list through a CanvasApp where logic is built to ensure that people with a certain role can only select/edit/see certain items.

However, a big part of the canvas app is the description of the work order. In the SP-list this is a multi-line field where RichText is enabled. When the work order description is long, and especially when rich text formatting is used (for example colored text), part of the content is displayed incorrectly. The text gets cut off, part of the HTML formatting code appears in the description itself, and the full content is no longer shown.

This is an example of a list item:

Which is displayed in the Canvas App like this:

What I observed is the following:

In the normal SharePoint list view, the description is displayed correctly.
But when I click/open the item in singe item view itself in SharePoint, the editor/form also .
This issue only occurs for items that are created from the Canvas App.
If I create a similar item directly in SharePoint and enter a comparable formatted description there, the problem does not occur.

So it seems the issue is related to how the Canvas App saves the rich text content to SharePoint. It must have to do something with the way PowerAutomate parses that HTML code into SP.

Having Navigation bar on the left

nerdyplayer — Wed, 22 Apr 2026 19:18:54 GMT

I have a new communication site, and i'm trying to get the navigation bar on the left. Went to change the look and I can edit the very top, but i want it on the left.

Please help :(

Shared SharePoint & Power Query incompatible?

fhuang — Wed, 22 Apr 2026 18:31:54 GMT

Hello,

I am currently working on a file in a Shared SharePoint from an external company. I am only able to open the file in the browser and when I try refreshing the Queries, it gives me an error saying "Power Query refresh in Excel for the Web is only supported for workbooks saved in SharePoint or OneDrive for work or school."

What I've been doing is downloading a local copy of the file, updating the Queries, and reuploading the file. It's not really a problem, but it is a hassle when needing to do this to multiple files.

I'm not sure if this is more of a feature request, or if its due to security risks and restrictions from my admins, or if it's a different problem entirely... so I posted here first.

Thanks!

SharePoint & AI (Knowledge Agent)

MASZDevSky — Tue, 21 Apr 2026 06:11:52 GMT

In my tenant, I cannot use some of the basic AI features of the Knowledge Agent. I tried to use the "Create list" prompt, but every call failed with the message:

"Something went wrong, and I couldn't complete your request. Please try again later."

I have a Copilot license, and some other features are working as expected.

I encountered many errors in the browser console that violate the following Content Security Policy directive: "script-src 'unsafe-eval'" (see attached image).

"violates the following Content Security Policy directive: "script-src 'unsafe-eval'"

I tried an inPrivate browser session already without any changes in the behavior.

SharePoint List Migration to new Tenant

JakeGolden — Mon, 20 Apr 2026 17:11:32 GMT

Hi All,

I am preparing for a tenant-to-tenant migration of 60+ SharePoint lists that function as the back-end for various PowerApps. Since we are doing a staggered cutover, I need to perform an initial migration now and then run 'Delta' syncs over the next few weeks to catch new records, updates, and deletes.

My primary challenge is that SharePoint's native ID column is not preserved during manual migrations (PowerShell/CSV), which will break our App logic and Lookups. How have others handled cross-tenant list synchronization at this scale? Specifically:

How do you maintain record relationships and deep links when the system IDs change?
What is the most efficient way to handle deltas across 60 lists without buying expensive 3rd-party migration tools?

thanks,

Jake

Automated emails from SharePoint when new file added to sites document library

JonPAH — Mon, 20 Apr 2026 10:41:33 GMT

I have noticed in the last few months that I have been receiving emails from SharePoint Online when a new file has been added to a sites document library, these files specifically come from attachment questions on MS Forms we have in place. I have been trying to find out where these alerts are managed but to no avail.

I first thought to check the old soon to be deprecated alerts area, no rules set up. I then check the new rules section....nothing. Also ran an audit from that site to see what actions were taking place at the time of the email....no results. Finally tried to run a mail trace but "SharepointOnline" isn't a user object/mailbox in our database so no result would come back.

Has anyone else had any experience with this or luck managing it?

Can not delete page from search results

hst_de — Mon, 20 Apr 2026 09:46:28 GMT

I need help deleting a page from search. This is a translated page. I have already deleted the page, the page is deleted from all recycle bins. Same for the original page. The translated page is still showing up in the search results (this happened on friday).

What else I tried:

- Reindexed the SitePages library => didn't help

- Reindexed the entire SiteCollection => didn't help either

- Delete the page in the admin center (https://contonso-admin.sharepoint.com/_layouts/15/searchadmin/searchresultremoval.aspx) => Error message that the page cannot be found did not help

- New page created under the same URL (original + translation), published, deleted again => New page was in the search results, disappeared again, old page is still in the search results. So it didn't help either.

How can I really remove a search result from the search? I waited 4 days now and the page is still in the search results and everything I tried is not working properly.

Metadata being lost/corrupt

GaryS123 — Mon, 20 Apr 2026 08:29:04 GMT

Anyone seen this happen before ?

I have a metadata column called Business Area which has a choice column. Not too many files in the library, less than 100. We then group by Business Area.

The pic above shows a file that was in a Business Area called Regulation and Assurance - but the file for some reason loses the correct value in the column and pops out in its own 'unknown' business area. To fix it we have to change the column back to the correct value. This happens on a few different libraries that are setup like this.

Guest user invites other guest user

cristinapalomino — Fri, 17 Apr 2026 11:55:53 GMT

Hello,

I'm testing a scenario in SharePoint where I need guests to be able to invite other guests (not already existing in the directory).

Config applied:

Entra ID (external collab settings)

- “Anyone in the organization can invite guest users including guests and non-admins” is enabled

SharePoint online (tenant level)

- External sharing set to "new and existing guests" for both SharePoint and OneDrive

At site level

- Sharing set to “New and existing guests”

- Members with Edit permissions can share files and folders

No sensitivity label applied

Default sharing link type:

Set to “Specific people”

Test scenario

Internal user shares a file with Guest A - works

Guest A (with Edit permissions) tries to share the same file with:

Another existing guest - works

A new external email - fails

Error received:

“Your organization's policies don't allow you to share with these users. Please contact your IT department for help.”

Quick Launch missing from SharePoint subsite after deleting links

MeaganUTSW — Thu, 16 Apr 2026 14:25:28 GMT

The Quick Launch navigation has disappeared from one SharePoint subsite (Marketing) after I deleted some placeholder links on a Marketing page.

It was working previously, and still appears on other subsites in the same site collection. In Site Settings, Quick Launch is still enabled, but there is no option to add or edit navigation links anymore, and the left navigation is completely gone on this subsite.

Has anyone seen this before or know how to restore the Quick Launch for just one subsite?

Thank you!

Restirct user access to SPO Root SiteCollection

mobun — Thu, 16 Apr 2026 13:49:56 GMT

Hi everyone,

In a tenant, the SharePoint Online root site collection was deliberately locked down to a very small audience.

We are currently seeing some issues that could be related to this. While investigating, I noticed that some Microsoft documentation seems to imply that the root site collection plays a special role and should be accessible for the users, for example:

However, I couldn’t find any explicit or official recommendation stating whether restricting access to the root site collection is supported or discouraged.

So my question is:
Is it a best practice or implicit requirement that the root site collection remains broadly accessible for M365 / SharePoint Online to work reliably?

Thanks!

How best to apply extensive edits to a live page?

kimberly32 — Tue, 14 Apr 2026 20:32:05 GMT

What are best practices for extensive editing of a live page?
I've seen some cautions against working in a prolonged editing session of a live page without publishing it. Instead, some recommend making a working copy of the live page and then when the working copy is ready to publish, you would change the live page URL to something else, followed by changing the working page URL to the original live page's URL and then publishing. What are the pros and cons of this approach?

Is there a better way?

Users unable to determine who has access to document library due to security groups

TonyTech2026 — Tue, 14 Apr 2026 15:08:44 GMT

Greetings,

Maybe I went about this the wrong way. Looking for advice on either the proper way we should be moving forward on this or any other comments or insight we should be considering.

This is for SharePoint online via Microsoft 365 Business license.

Scenario:
1. SharePoint Document Library per department (Each Document Library exists in its own SharePoint site), essentially being used as a company drive.
2. Some users should only officially have access to specific folders in some of the document library.
3. If say a person in accounting has access to some specific folders, and either they are replaced or a new accounting user comes in.... should be able to reference the access the existing person has in order to give the same access to the new user.
4. Common Request: Give UserB the same folder access as UserA.
5. Some users should have access to the entire document libraries while other users only have access to specific subfolders.

Current Implementation:
1. In Entra, created Security Groups that tied to specific folders.
-- For Example for the accounting folder, only management has access to the entire folder but the accounting staff only have access to specific folders. So like there is a FiscalYear2024 folder, so I created a security group called sec-Accounting-FiscalYear2024 and assigned the members that should only have access to that folder and not the rest of the library.
-- My thought behind this was if a new user was replacing the existing user or joining the department, I can just reference the existing user security group membership and copy it to the new user.
2. In the SharePoint document Library, I create a shareLink that is assigned to the security group I made for that access. Then I give that link to the users I assigned the membership to.

Current Issue:
1. Aside from the official document sharing/access that is being done from the security groups above. There are occasions where users of a sharepoint need to share specific files or folders to other users.
2. However, they are all panicking and confused because aside from themselves they are unsure who has access to the existing folders/files in the document library.
3. When going to manage permissions of a file/folder, it only shows the group assigned to it but not the members of the group.
4. So since users can't see the members of the group assigned to a folder, they have no idea who has access to that folder and are getting confused.

If this was an NTFS drive, it would be super easy for users to see who has access and etc by looking at the properties but I'm stuck behind some limitations of sharepoint I didn't realize existed until I tried to implement certain workflows.

Any advice here would be greatly appreciated, as my implementation has turned into a point of frustration for end users.

Thank you in advance!

How do I make a main hubsite link available on every SharePoint page and site?

EvanSP_555 — Fri, 10 Apr 2026 16:41:27 GMT

We have multiple hub sites in SharePoint, but one central landing page, HUB SITE that should be accessible from everywhere. How can we provide a consistent global link or navigation to this page across all sites and pages, including system pages where the hub header is not visible?

PnP Template Error: "Invalid field name {guid}

IT_Bee — Fri, 10 Apr 2026 15:42:19 GMT

Hello,
I'm trying to apply a site template from one SharePoint Online site to another using PnP PowerShell. I have custom lists, some of them with a specific dependency chain:

List X has a lookup to List Y.

List Y has a lookup to List Z.

All libraries/lists have "Allow management of content types" enabled.

The cmdlets I run:

Export:

Get-PnPSiteTemplate -Out template.pnp -Handlers All -IncludeAllClientSidePages -PersistBrandingFiles

Import:

Invoke-PnPSiteTemplate -Path template.pnp

The Error:

During the Invoke process, I get:

Invoke-PnPSiteTemplate : Invalid field name {guid} targetsharepoint site

What I’ve tried:

I attempted to manually remove the ID="{guid}" attributes from the XML inside the .pnp package, but that just makes the template schema invalid.
Verified that I am connected to the target site with owner permissions.

How can this issue be fixed?

Any help would be greatly appreciated!

Thanks!

Add Flow to Automate Ribbon - List

ctedesco3307 — Tue, 07 Apr 2026 14:51:19 GMT

Is there a way to add additional flows to the Automate option in SharePoint lists? Just has Set a Reminder or Request Sign off as the defaults in my site.

Thank you

DeDup for SharePoint

pmarsh508 — Fri, 03 Apr 2026 15:12:17 GMT

Hi All:

I just spun up DeDup for SharePoint SaaS and it looks very straight forward. Wondering if there are any pinch points or gotchas folks have run into? I really want to fire off an auto clean up but I'm very apprehensive as this is my first run with the solution.

TIA

Upcoming change: Retirement of noise suppression capability for ODSP video

Dwyane George — Thu, 02 Apr 2026 00:36:53 GMT

We're writing to inform you of an upcoming change to video playback features in OneDrive and SharePoint.

What's changing:

Starting July 1, 2026, the noise suppression feature for video playback on OneDrive and SharePoint will be retired. This feature, which reduces background noise during video playback, will no longer be available in the web playback experience.

Based on usage data and our ongoing effort to streamline the video experience on OneDrive and SharePoint, we've made the decision to deprecate this capability.

Please share your feedback through Noise Suppression Feature Survey so we can continue to improve the video experience on OneDrive and SharePoint.

What this means for your content:

Your video content is not affected. No original files will be modified or re-encoded – this change only impacts the playback experience.
Noise suppression will no longer be available as a playback toggle option when viewing videos stored on OneDrive or SharePoint.
No changes to other video and audio playback features – including playback speed controls, captions, and transcripts – remain available and are unaffected by this change.

What administrators need to know:

No admin action is required. The noise suppression option will be removed automatically after the retirement date. There are no tenant-level settings to manage for this change.

Alternative options:

If noise suppression is important to your workflow, please consider these alternatives:

Pre-process your audio using a dedicated noise removal tool before uploading to OneDrive or SharePoint.
Record in a quieter environment or use a directional microphone to minimize background noise at the source.

We value your feedback:

We understand this change may affect some of your workflows, and we want to hear from you. Please share your feedback through Noise Suppression Feature Survey so we can continue to improve the video experience on OneDrive and SharePoint.

All other video playback capabilities on OneDrive and SharePoint remain fully available. We're committed to continuing to invest in features that help you get the most out of your video content.

Site header: overflows to navigation bar

JoeR — Wed, 01 Apr 2026 11:37:00 GMT

We use SharePoint for our intranet, and with a rebrand coming, we're building new headers for each of the sites that make up the intranet.

Since we first built our sites, the site header behaviour seems to have changed: it overflows vertically into the navigation bar, rather than constraining it to the height of the actual header (above the nav).

Not ideal, but I'd adjusted where the business logo sits in the height to work well.

However, when you scroll down and the header compresses, this chops the top half of the logo off.

Anyone have any similar experience/solutions? I don't want to deploy a CSS code, as that's likely to break later. Alternatively, if the lovely people at Microsoft could put it back to constrain it within the banner height, that'd be great. It's easier to create a super wide image (to avoid gaps) than it is to juggle the variables when height overflows differently on different screens.

Thanks in advance!

Connect to Outlook button greyed out for select users

JackFV — Fri, 27 Mar 2026 11:57:01 GMT

Hi All,

Some of our users are facing the issue where their Connect to Outlook button is greyed out on their SharePoint calendar. This is a classic list and they are on classic Outlook, with all the adequate permissions.

Myself and my colleagues are unable to replicate this, we are on both classic and new Outlook and the button is available. We have created accounts to mirror their permissions exactly and still can not replicate it.

Is Microsoft slowly removing this feature? It would be great to have some confirmation so we can confirm if this is an issue for us to resolve or if unfortunately there is nothing we can do about it.

Thanks!