SharePoint topics

MS List Column Width Forced

TinyDanSir — Fri, 14 Aug 2026 07:50:58 GMT

Hi,

I've had a number of MS lists and been able to enter grid view and amend the width of columns and the text doesn't overflow which I want to keep the overall list width smaller; but as of yesterday all my columns are forced to be as wide as the text, meaning the that 1 column can be multiple screens wide for multi-line columns and they can't be resized smaller

Is this a bug? Any help appreciated.

SharePoint Online / PnP Modern Search - Mudança no ranking dos resultados

Silvabr87 — Thu, 13 Aug 2026 17:04:59 GMT

Olá pessoal,

Estou enfrentando um comportamento estranho em um ambiente SharePoint Online utilizando PnP Modern Search.

Recentemente realizamos:

Reindexação de uma biblioteca de documentos;
Criação de novos mapeamentos no Search Schema para propriedades gerenciadas (RefinableString);
Ajustes em refinadores da Busca Avançada.

Após essas alterações, os documentos continuam sendo encontrados pela busca, porém percebemos uma mudança significativa no ranqueamento (relevância) dos resultados.

Exemplo

Existe um documento chamado: Manual - Chave de Segurança.pdf

Ao pesquisar: Manual - Chave de Segurança, a busca retorna dezenas de resultados, porém esse documento não aparece entre os primeiros colocados.

Entretanto, ao pesquisar com aspas: "Manual - Chave de Segurança", o documento é retornado imediatamente nas primeiras posições.

O mesmo comportamento foi observado com outros documentos.

O que já validamos

O documento está ativo e vigente;
O documento está indexado;
O PnP Search Results utiliza a fonte LocalSharePointResults;
Não existe ordenação customizada configurada;
A busca retorna o documento corretamente quando utilizamos o termo exato entre aspas;
O problema parece estar relacionado apenas ao ranking/relevância dos resultados.

Dúvidas

Uma reindexação de biblioteca pode alterar temporariamente o ranking dos resultados do SharePoint Search?
Existe algum período de estabilização da relevância após uma reindexação?
É recomendado utilizar XRANK para aumentar o peso dos campos Title ou Filename em cenários como esse?
Existe alguma forma de priorizar documentos cujo nome do arquivo possua correspondência exata com o termo pesquisado sem perder os benefícios da relevância padrão do SharePoint?

Alguém já passou por comportamento semelhante após reindexação ou alterações no Search Schema?

Obrigado!

SharePoint security broken between Microsoft 365 group and SharePoint group

Patric Côté — Thu, 13 Aug 2026 12:52:57 GMT

Hi,

Users are giving Member privilege through Teams, which gave them Member privilege in the Member SharePoint group. All good for 99% of the company.

PROBLEM : I have 4 users without access to the SharePoint by this method. Security is not broken between Microsoft 365 Group and SharePoint group and is working fine for everybody else. Strangely, I saw that these 4 users are members of more than 1500+ Microsoft 365 Group, since they have been in the business for a long time and touch many projects here). I heard the limit is 7000 but they still have problem.

Using the "Check permission", I got "None" for these people, but "Edit - Given through the XYZ Member group" for every other people in the Microsoft 365 Group.

Any advice ?

Thanks !

Patriccote

Guest user | recent change in the authentication method

KSMB_202118 — Wed, 12 Aug 2026 13:33:36 GMT

Hi, due to the recent change MC1243549 - retirement of OTP for guest users in SharePoint/OneDrive, we are having a big impact with external collaboration. The external users who do not have company-managed devices and are reluctant to install work-related software or authentication applications on their personal devices are unable to meet the new access requirements, this is significantly impacting business activities. Any suggestion on this topic will be helpful. Do any of you have a similar issue?

Thanks!

SharePoint list dynamic filtering on a multi-choice column

mlindsle — Tue, 11 Aug 2026 12:27:52 GMT

Hello,

I was wondering if anyone has a solution/work around for a limitation I'm running into with using dynamic filtering on one of my SharePoint lists.

The way I have it set up: there is a "Tags" column that has multi-selectible choices like "x", "y", "z", etc. The problem I'm running into is when you try doing dynamic filtering on the list webpart and want to view every item with tags "x AND y", it filters using the logic "x OR y". So, the output contains way too many unrelated items and the filtering is pretty much pointless.

This is on top of the limitation that you can only dynamically filter by 1 column at a time, which is why I needed to add every tag to a multi-selectable choice column in the first place.

Has anyone found a way around this? Or is there some solution I'm not seeing?

Feedback : building the foundations for AI adoption with AI itself

CoralieSimonaire — Tue, 11 Aug 2026 03:28:06 GMT

I would like to share some feedback on the recent SharePoint Copilot improvements.

As a consultant, trainer, and Microsoft MVP working daily with Microsoft 365 Copilot customers, I am genuinely impressed by the direction SharePoint is taking.

For years, we have told customers that successful AI adoption requires strong information architecture, metadata, governance, content organization, and naming conventions.

What I find particularly interesting today is that SharePoint Copilot is starting to help organizations build these foundations instead of simply depending on them.

Features that assist with site creation, page creation, content organization, metadata generation, metadata enrichment, and automation significantly reduce the effort required to establish a well-structured SharePoint environment.

This is a meaningful shift.

AI is no longer only consuming well-organized knowledge. It is increasingly helping users create and maintain that organization.

From my perspective, this may become one of the most important accelerators for Microsoft 365 Copilot adoption because many organizations struggle more with content structure than with AI itself.

Struggling to fix 2013 workflows

ComputerHabit — Thu, 06 Aug 2026 18:53:54 GMT

I build a new farm. I installed 2013 worfklows. I cannot get them to run. I can't find a fix. I'm exhausted from trying with SharePoint. :(

I need a consitent way to make sharepoint work. It's terrible.

Anyone have a current checklist of things to do to reverse engineer all the problems? I can only go so far as follow the flipping instructions. Ugg.

MS List - View a list of columns, including internal column name and column alias

Bud4321 — Thu, 06 Aug 2026 15:33:10 GMT

I'm trying to make sense of column names in MS Lists. It seems like columns can have both an internal/system name and an alias.

For example, my Title column (internal/system name) is displayed as a custom "Asset ID" column in the Microsoft Lists app.

Is there a way to view a list of all column names, and the list would show both the internal/system column name and the column alias?

Like this:

Posting news article not sending notification to Teams activity feed

MelFinn — Wed, 05 Aug 2026 00:01:43 GMT

Hello

I am trying to troubleshoot why when posting a news article it is not coming up in people's Teams activity feed.

We have a hub of sites branded as the intranet but they are not news organisation sites. When news posts are published from any site in this hub, people are receiving notifications of news posts in their Teams activity feed. Eg. 'Joe Blogs published news'.
On a stand alone communication site, I publish a news post, for the members of that site they do not receive the notification in their Teams activity feed.

Some facts

We are not using Viva Connections - so there is no home site (no Viva license yet)
No sites are news organisation sites
Internet sites are not necessarily followed (most people do not follow) so this has no bearing on receiving notification in Teams
Notification settings in Teams are not disabled for test users

What other steps can I take to investigate why this site not connected to the internet hub is not pushing notifications? It is one example of a site, there are many that do not push notifications as well.

Thank you.

New Navigation Menu

krow1138 — Mon, 03 Aug 2026 17:26:23 GMT

How does the new "Navigation Side Bar" get turned off on a site level?

SharePoint without our authorization just rolled out a new feature to all our SharePoint sites. The organization defaults the web browsers to the company SharePoint Hub site causing all users to be impacted and so there for it is incredibly improper for a feature rollout on this scale without the opportunity for proper process and decision making.

I have reviewed the documentation New SharePoint experience - SharePoint in Microsoft 365 | Microsoft Learn There is a reference to settings - "Global Navigation" which does not exist, as to where the configurate is to turn this off. The owner of the site, and then tenant global admin does not see "Global Navigation", so it is not missing due to a permissions issue.

If anyone can please point me in the right direction to turn off this new side bar.

No global navigation.

SharePoint Button Web Part "Run Flow" Action Only Works in the Default Environment

GullettBrian — Fri, 31 Jul 2026 18:02:33 GMT

Hello! I was setting up a new workflow for a customer and encountered a limitation with the button web part's "Run Power Automate Flow" option.

Background

The SharePoint Button web part has a built-in action type: Run Power Automate Flow, which accepts a Flow ID. This is a clean option for giving users a one-click way to trigger an instant/manual flow directly from a SharePoint page.

The Finding

When configuring the Button web part with Run Power Automate Flow, it appears that the flow must reside in the Default Power Platform environment for this action to work. Flows in non-default (department-level) environments fail silently with the following error:

Could not find flow '<flow-id>'.

Testing Approach

To isolate the variable, I did the following:

Took an existing instant flow and exported it from a department-specific environment, then imported a copy into the Default environment — so the logic was identical.
Created two Button web parts on the same SharePoint page:
- Button A → Flow ID from the department-level environment copy
- Button B → Flow ID from the Default environment copy
Both buttons were configured identically, with the only difference being which environment hosted the flow.

Result:

✅ Button B (Default environment) — triggered successfully
❌ Button A (department-specific environment) — returned "Could not find flow '<id>'"

The account I used for testing is the same one that created the workflows and also has site collection admin rights, so permissions should be a factor.

Related Behavior

This appears to be consistent with a known behavior of running an instant flow from a SharePoint list (from the List menu , "Integrate" -> "Flows" -> <workflow name>), where instant flows with manual SharePoint triggers must also reside in the Default environment to function correctly.

Both surfaces appear to share the same environment scope constraint when resolving flows by ID from a SharePoint context.

Questions for the Community / Microsoft

Is this a documented platform constraint for the Button web part's Run Power Automate Flow action?
Is this constraint expected to change, or is it by design?

Workarounds

In this case, I found two decent workarounds:

Instead of configuring the Button web part action as Run Power Automate Flow, it can be configured as Open Link, and then use the flow's direct run URL:
https://make.powerautomate.com/environments/<environment id>/flows/<flow id>/run
Also using the direct run URL, enter that into a navigation link or regular hyperlink on the SharePoint page to launch the workflow run page.

Any insight from the community or the product team would be appreciated — especially if there's a documented reference I may have missed.

Thanks!

Import picklist values for SharePoint List choice field

Bud4321 — Fri, 31 Jul 2026 16:42:57 GMT

I have a column in a SharePoint List that uses the choice field type. I'm able to manually enter each choice value by copying/pasting text from an Excel spreadsheet.

Is there a way to import a long list of values directly into SharePoint to save time?

Create reference number in SharePoint lists with each new entry

Isabelle90 — Fri, 31 Jul 2026 15:13:19 GMT

Migrating an Excel table into SP lists, so I can existing reference numbering system, so with each new entry I need this to increase by one.

Let's say the current ref number is R5687 how to I ensure that subsequent entries are allocated a reference number, which is one more last the last

Store both current employees (AD) and past employees (non-AD) in MS List column?

Bud4321 — Thu, 30 Jul 2026 19:47:15 GMT

I have an EMPLOYEE text column in an Excel spreadsheet. I plan to import the spreadsheet as an MS List.

The EMPLOYEE spreadsheet column contains both current and past employee names. If I create a new PERSON column in the List to store this data (for clean querying and automation purposes), only the current employees will match up with the Active Directory picklist, not the past employees. If I enter past employees into the PERSON column, the List won't let me save those values since they're invalid.

Is there a way to force the past employee names into the PERSON column as broken/unlinked values, such as through a Power Automate flow? Or do I have no choice but to use a TEXT column instead with a custom picklist (manually maintained picklist values)?

What is the maximum length of a Check-In Comment in a SharePoint document library?

virendrak — Mon, 27 Jul 2026 17:28:30 GMT

We are using SharePoint document libraries with versioning enabled and users provide comments when checking in documents. Is there a maximum number of characters allowed in the Check-In Comment field, and is this limit documented by Microsoft?

Changing the License Type and Key of a SharePoint Subscription Farm

kulldeepverma — Tue, 21 Jul 2026 19:12:10 GMT

Hi everyone,

I need some assistance with a licensing issue on a brand new SharePoint Subscription Edition farm. I have 6 servers total 4 Application/Search servers + 2 Web Front End/Distributed Cache servers and current state of farm is Fresh installation no custom code or solutions, no production content web apps configured yet.

The Problem: During setup, our systems team accidentally provided a SharePoint Standard Edition product key, which I used during farm creation. We actually require Enterprise Edition, but I am unable to convert the license type through Central Administration.

Issue 1: When I go to Central Administration > Upgrade and Migration > Convert farm license type, the Product Key text field and the OK button are both completely grayed out and disabled.
Issue 2: When I go to Central Administration > Upgrade and Migration > Enable Enterprise Features and enter our Enterprise key, the process fails with an Unknown Error / SkuUpgradeJob timer job exception ("Post setup configuration failed when attempting post setup configuration task -cmd services -install -cmd installfeatures").

What I Have Tried So Far:

Running PSConfig CLI: Ran psconfig.exe -cmd sku -upgrade -key from an elevated Command Prompt. It fails during the installfeatures phase.
PowerShell Feature Activation: Attempted to run Enable-SPFeature -Identity PremiumFarm -Force in the SharePoint Management Shell, but feature provisioning fails because the underlying SKU definition hasn't switched.
Service Account Privilege Adjustments: Tried restarting the SharePoint Timer Service (SPTimerV4) and changing its logon account to Local System / Local Admin to rule out file permission issues on the 16-Hive directory, but hit SQL permission/authentication blocks.
Clearing Timer Jobs and Restarts: Cleared stuck or failed SkuUpgradeJob instances under Timer Job Status, restarted the SharePoint Administration Service and Timer Service across all servers, and performed iisreset.

Since this is a completely fresh farm with no customization or data loss risk, what is the cleanest way to force the farm to accept the Enterprise product key without having to completely unjoin and rebuild the 6 servers?

Any suggestions or workarounds would be greatly appreciated!

SharePoint List Web Parts - New UX

bryanfrumkin220 — Mon, 20 Jul 2026 22:11:33 GMT

Hey everyone,

I am hoping I can get some assistance on the following request.

My organization's using SharePoint to manage multiple processes, but am confused with a new UX update that's come in the last few days.

Please look at the following example, which is a list with a modern calendar view:

For all of my lists, that are used as a web part on a different Site Page, have been given an ability to add a 'New Item', by selecting the title name, which's very frustrating as all of our list processes already have their own system to collect information and it seems as though I cannot turn off this functionality.

Any help would be very much appreciated.

External Users Unable to Access Microsoft List Form

virendrak — Fri, 17 Jul 2026 21:00:58 GMT

We have created a Microsoft List and are using the default Microsoft Lists Form for data entry / intake form.

Internal users can access the form URL and submit items successfully. However, external users are unable to access the form link, even though they have been granted Contribute permissions to the SharePoint list.

External users can:

Access the list
Create new items using the + New button
Edit items based on their permissions

However, they cannot access the dedicated Microsoft Lists Form URL and getting following error.
This link is only available to internal users. This link is not available to you.

Our requirement is to allow external users to:

Open the Microsoft Lists Form URL
View the form
Submit new items

without providing additional access beyond what is required for form submission, and without using Microsoft Forms.

Is guest/external user access to the Microsoft Lists Form experience supported? If so, what configuration or permissions are required to enable external users to access and submit items through the form URL?

Power Automate List Formatting - Compact List Rows

bryanfrumkin220 — Fri, 17 Jul 2026 20:00:08 GMT

Hey everyone,

I am hoping I can get some assistance on the following request.

I am currently using a SharePoint for leadership to request creation of an item, once the request goes in multiple other things happen to this sharepoint list.

One of those things is to create a list view and apply formatting, but I cannot figure out how to control my row height via View Formatting or an HTTP request to SharePoint.

Would greatly appreciate any assistance!

New to Sharepoint and Teams_Client folder structure?

terdahl — Wed, 08 Jul 2026 19:18:39 GMT

We are a small landscape design/build company moving from Microsoft 365 Family to Microsoft 365 Business Standard.

Currently, we use a traditional folder system:

Clients > Client Name > project files

Each client folder contains estimates, proposals, Vectorworks CAD drawings, site data, photos, PDFs, spreadsheets, and other project documents.

We also have other company folders for employees, equipment, systems, vendors, templates, and SOPs.

We have four office users who need to access and collaborate on these files through SharePoint/Teams.

What is the best practice for setting this up?

Should we use one SharePoint site with document libraries, separate SharePoint sites by department/category, or organize everything through Teams channels?

I’d like to understand the best way to use SharePoint and Teams without simply recreating an old folder system incorrectly.