Recent Discussions
I don't want 100 different SharePoint sites. How to create private teams w/o a new site?
Guys. WTF. I've inherited a problem where a company of 50 people has 100 sharepoint sites - because users created different Teams for different projects, and Microsoft makes it incredibly opaque what this actually means. Now we have 100 SharePoint sites, many of which are unused, but all of which appear in the list of sites in 365AC. The structure we WANT is 1 Sharepoint site for our 1 org, but multiple locations within that site, and multiple groups for multiple projects. I THOUGHT what could work was converting the excess Teams into Private Channels. But I have now learned that private channels ALSO create SharePoint sites, because _______. Most confusingly, all of these sharepoint 'sites' DO exist within our main SharePoint website - they're just pages (but not 'pages') pretending to be a fresh sharepoint website. This confuses the **** out of people, the way they've redefined what a 'site' is, what a 'team' is, etc. This is genuinely hot garbage, and it's suddenly clear to me why people always push back on using SharePoint over OneDrive. Recommendations for... not having this disaster? Making a structure that is intuitive and doesn't redefine what a site and page are, and allows you to have private locations for management or projects, but DOESN'T create a 'site' within the main 'site', with it's OWN 'documents', and it's own 'Notebook' (which isn't a document) and it's own 'Conversations' (which are NOT conversations), and it's own 'pages'? I don't work with dumb people - these are very technical people. But even our main SharePoint guy is mystified by these interactions. Does it make more sense in another language? If anyone at Microsoft is reading - the english term 'site', comes from the word 'website', which generally refers to a distinct web service with a distinct domain name. These contained different webPAGES.. When websites started existing off a shared domain name, like company1.sharepoint.com and company2.sharepoint.com - this confused people, but they put up with it, because it was relatively easy to explain the tech behind this - having websites under a single site, that wasn't too hard to understand. But what SharePoint seems to do, is extend this practice into absolute hysteria, where a particular webPAGE of a webSITE is ALSO a site, but also is a TEAM, or COULD be a CHANNEL. OR it could be a PAGE - WHO knows? If it's a TEAM, that TEAM could have CONVERSATIONS, which aren't actually Team Conversations - they're EMAILS. But this is fine, because all CONVERSATIONS of a TEAM done in TEAMS are actually stored as EMAILS so really those, CONVERSATIONS should be CONVERSATIONS... So why aren't these conversations in Teams between a Team that are stored as Emails not showing in the Conversations which show emails within that Team? aefggaddadsfasd
News Web Part post by page
Is there a way to use the News Web part at a page level not site level? I want some pages to each have unique news posts and not have them all show up for every page on the site with the News web part. If I can't do this with web parts is there another approach for an end user to update the content on their page like this? thanks in advanceNews Web Part Not Returning Items When Using Managed Property Filter Across Multiple Sites
We are experiencing an issue with SharePoint Online News web parts that are configured to filter items using a managed property, specifically mapped to a RefinableString (RefinableString01) linked to our custom metadata column “Conteúdo Informativo”. Despite the proper mapping and reindexing of the relevant sites, the web part fails to return any items when the number of source sites exceeds 14. Details: The web part is configured to pull news items from a specific set of sites. When configured with up to 14 sites, the web part works correctly, displaying all news items that match the filter (RefinableString01:"Notícia:Regional:Aprovada"). When a 15th site is added to the web part source, the web part stops displaying any items, although the underlying search query returns results correctly when tested via KQL in the search API (_api/search/postquery). All sites involved have been reindexed, and the managed property (owstaxIdConteúdox0020Informativo) has been mapped to RefinableString01 as recommended. Using the web part configured with the option “All sites in this hub” works correctly and returns all items, but this is not a viable solution because it includes items from sites that should not be part of the filter scope. Impact: Numerous web parts across multiple sites are affected, preventing proper display of news items filtered by metadata. The issue appears to be related to the number of sites configured as sources in the web part. What can be done to solve this issue? Thank you very much!
SharePoint Online modern pages – spacing/gaps lost between web parts in flexible sections 2026
We're experiencing an issue across all our SharePoint Online modern pages. All existing pages with flexible sections have lost the spacing/gaps between image web parts — tiles are now butted right up against each other with no padding or margins. Key details from our troubleshooting: Affects all existing modern pages across multiple SharePoint sites (8+ sites, many pages) New pages created after the issue started render correctly with proper spacing Affects multiple users in our tenant Tested across multiple devices and browsers (Chrome, Edge, mobile) — same result We are on Standard release, no targeted release enabled No changes made to our tenant settings This is causing our intranet pages to look unprofessional and difficult to navigate. Please can Microsoft investigate and roll back whatever CSS/rendering change caused this. Tenant region: UK
SharePoint Permissions Management
Over the last 3 years of managing permissions across a suite of sites, I have uncovered more new issues with the way SharePoint permissioning is designed at every turn. A few examples, before the question: If I "Share" a file or folder somewhere on the site (breaking permissions inheritance), it is very inconvenient to find it again. If I "copy link" in this one particular way, permissions inheritance is broken. When looking at site-level permissions, I see site-level permissions groups, but there could be hundreds of other users who have been added to my site(s) without my knowing. If I want to reset permissions in an area (set of folders or library), I have to do it file-by-file or folder-by folder. If I want to get an excel snapshot of - anything really - IT has to pull it and it takes a couple days. Not to mention the permissions interface is incredibly clunky. All-in-all, there seem to be a million ways to break permissions inheritance, creating an access tracking and security nightmare. AND there's no easy way to truly see and understand who has access to what or what is broken, without spending hours with IT to pull a bunch of narrow-visibility reports. So my question is: what is the best way to navigate full permissions visibility? Am I doing something wrong? Is anyone else experiencing these issues? We have resorted to having a very strict "no outsides besides a few exceptions" policy and only managing permissions at the site-level, which really hampers on the collaboration benefits that SharePoint is trying to enable. It is also very administratively intensive. One of the benefits to SharePoint is that users don't really need to understand how it works to use it, but that's becoming less and less true with the increasing lack of security we feel in the platform.SharePoint Creates a New Document Version After Printing
Hello All, We're experiencing an issue with version control in SharePoint. Here is the scenario: Our users are in SharePoint Online major/minor version controlled document libraries. They are opening Office 365 documents (Word, Excel, etc.) in the web app in view-only mode. They are making no changes to the files — just selecting File > Print. The action of printing is creating a new version of the file (ex: 3.0 to 3.1). This is causing issues with the document statues. After a new version is created, the file status is updated from Approved to Draft. But there was no change to the file to warrant a new version. Lastly, the new version is only created if the user is printing from the web app (Word, Excel, etc.). If they open the file in their desktop app, the document is not marked as modifed. After reaching out to Microsoft, we were informed this is a new "expected behavior". Quote from Microsoft: "From SharePoint’s perspective, printing = modifying, so this is not considered a bug but expected product behavior. When a document is printed from Office for the web (Word/Excel/PowerPoint Online), SharePoint treats this action as a file modification." Is anyone else experiencing this issue? Have you discovered a way to prevent this from happening?Quick steps disappear from SharePoint list
I have 4 quick steps set up for my sharepoint list. Each one executes a flow. Twice now they have disappeared. I don't see them when I go to Automate or when I go to manage quick steps. Refreshing the page didn't help. The only way I could get them back was to add a new quick step, save it. Refresh the page and go back into manage quick steps and they were all there again.Error Patching SharePoint SE to Feb 2026
Recently we tried a SPSE patch from CU July 2023 to CU Feb 2026. Seems the leap was too big for SharePoint. The patch destroyed the farm: 1. Took 2 hours to complete 2. Successfully ran PSconfig 3. Sharepoint would just not start. HTTP 500 everywhere (Central Admin, all site collections) Pinned down the error to: Source: mssearch.exe y w3wp.exe ( App Pool web apps) System.NullReferenceException: Object reference not set to an instance of an object. at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight.IsFlightEnabled(Int32 flightId) System.UnauthorizedAccessException: Access is denied. (HRESULT: 0x80070005) at Microsoft.SharePoint.SPGroup.InitMember() at Microsoft.SharePoint.SPSecurity.<>c__DisplayClass60_0.b__0() at Microsoft.SharePoint.Utilities.SecurityContext.RunAsProcess(CodeToRunElevated secureCode) at Microsoft.SharePoint.OnPrem.Flighting.ECSSPFlightDataProvider.InitializeEnabledFlightsInfoDict() at Microsoft.SharePoint.OnPrem.Flighting.ECSSPFlightDataProvider..cctor() at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight..cctor() at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight.ensureDebugFlightIdsInitialized() at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight.IsFlightEnabled(Int32 flightId) This seems to be something related to a OnPrem.Flighting.SPOnPremFlight service. No idea what that is. So: 1. Do I need to upgrade the SP Workflow Manager first? 2. The SYSTEM account was on WSS_WPG before the update (confirmed it was). Need to remove it before patch? 3. Do I need to enable AMSI before the update? Had to restore the VMs and all is working fine. Would you think I should: 1. Patch to August 2025 16.0.18526.20508 first and check the farm? (pre-september 2025) 2. Then jump to April 2026? Thanks for any pointers
SShSharePoint Metric Reporting Issue
Hllo, Had anyone noticed issues with unique viewers and views for the April site pages? Currently we have a few "news" items that are reflecting higher unique viewers versus views and overall it seems like our metrics are much lower for the month than usual when looking at MoM and YoY.SharePoint Limitations of OneDrive App for External SharePoint Guests
Hello everyone, I am part of an organization and have created two SharePoint sites: one site for all members one site only for the board External guests have been added to both sites. Problem: Several of these guests would like to use the OneDrive app (desktop or mobile) to access the shared content. This is where I am stuck. Situation in detail: Some guests do not have a Microsoft account, others have created one themselves The SharePoint sites and documents are shared correctly, and access works via the browser In the OneDrive app, however, guests do not see any content Nothing appears under “Shared” The SharePoint sites are not visible Questions: How are external guests supposed to see SharePoint documents in the OneDrive app? Do guests have to have a Microsoft account, or is an email-invited guest sufficient? Is there an official or recommended approach for enabling guests to use OneDrive/SharePoint meaningfully via the app? Or is the OneDrive app simply not intended for external guests? Additional question: Is it officially supported or expected that guests can only access SharePoint content via a web browser (on PC and mobile) and not via the OneDrive app at all? I find a lot of contradictory information on this topic, and it has cost me quite a bit of nerves by now. Thank you very much for any explanation or best practice. Best regards, Nina
TrustedMissingIdentityClaimSource - OIDC
Hello, Good day! I'm setting up OIDC connection thru SharePoint subscription edition referring to the below link https://learn.microsoft.com/en-us/SharePoint/security-for-sharepoint-server/set-up-oidc-auth-in-sharepoint-server-with-msaad I was able to get in thru Entra (that means OIDC connection works) but sharepoint return me this exception when getting in to site collection. _layouts/15/_login/default.aspx?errorCode=TrustedMissingIdentityClaimSource=https%3A%2F%2FSPdemo.local%2F_layouts%2F15%2FAuthenticate.aspx%3FSource%3D%252F Workaround suggested done like reconfigured SPTrust, certificates and SharePoint Web application multiple times but yet still no avail. Unfortunately, this have been greyed out for me as i cannot find a concrete resolution. Is anyone have experience the same exception, or perhaps share thoughts what are missing here. Thank you!
Prevent File download for all users for all files on OneDrive and Sharepoint
Hi! Is there any way to absolutely prevent download of files from SharePoint and OneDrive for all files and all user in my organization? Actually, I want to prevent any local work or local data store on my-users's computers. It means that i want also disable the "open on Desktop app" button, and the printing options. All the work is done via the browser. I know that it is possible per file or per library on SharePoint, but i want to set it as mandatory unchangeable policy for all my users. Thank you!News post not showing up in feed
Have any of you seen random behavior where occasionally a new News Post doesn't show up in the News web part for a period of time? I'm assuming it's some sort of caching or CDN issue, but I will say that clearing cache doesn't resolve it. If and when the issue occurs, it appears to take about an hour or two before the article starts showing up in the feed, as expected. If anyone has seen this, do you have any workarounds or ways to kick start it, besides organizing that article to the top of the feed manually?SharePoint Announcements items' body don't save the complete URL of links
I am working on a Power Automate flow to replace the SharePoint Alert feature (which will be retired in July 2026) to send a notification when new items are added to an Announcements list. The flow is working fine, but the links I added to the item's body is partial. The messages sent via Power Automate using Exchange connector replicates this error, so when the recipient receives the message, it looks ok, but the links are broken, because it has only "/sites/finance/home.aspx", not the whole URL (https://company.sharepoint.com/sites/finance/home.aspx). I'm using the classic interface, and even when I enter the full URL, as soon as I move away from the URL field, it changes to a partial, relative URL (/sites/finance/home.aspx, without the first part "https://company.sharepoint.com/"). Note: when I receive the exact same content via SharePoint Alert feature, the links work perfectly. Somehow, the Alert feature replaces the relative path with the whole URL. Is there a way to fix this? Thanks, Luciano Gomes
M365 calendar web part
When editing an organization SharePoint page I have the option of adding a M365 calendar web part. The calendar that then shows up in this web part is my personal M365 outlook calendar. Can this be changed to a different outlook calendar? And if my personal calendar is displayed on the organization SharePoint page, can it be seen by everyone in my organization even if it is set to private in my permissions settings in Outlook?
Sharepoint link shared with me does not seem to be working
Hi, With my new job I was shared a link to my personal gmail address for a folder of documents I need to become familiar with. This was done with an invite link to a Sharepoint folder the documents are kept in to my gmail. When I click the link it prompts me to log into my outlook account. When I log into my account with the same gmail address as the one the link was shared to I do not see the folder that was shared to me. I tried logging into my gmail on outlook and clicking the link again, to the same result. Both times what I see is a web based outlook page with no emails, no documents shared on the “shared with me” tab of one drive and the only documents present are the cloud backup of my personal computer on one drive. I tried downloading the sharepoint app and logging in this way, but it says I need a school or work email and I can’t log in with a personal email address. It’s important I be able to view these documents. I would appreciate any help telling me how to access them.Your Methods on Extracting Site User Names + Email Addresses
As a newbie to both SharePoint Administration and PowerShell, I have introduced SharePoint to a smaller company in which I introduced its many obvious document security and navigation advantages. REQUEST Can someone provide more straightforward and simplified alternatives to extracting site user names and email addresses other than resorting to PowerShell? My unsuccessful attempts at employing PowerShell are due to my current lesser programming expertise level that I am acquiring as time and projects allow. Best regards, Clint Hill
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