Recent Discussions
JSON formatting within SharePoint not functioning?
Hello! Has anyone noticed a sudden degradation with JSON formatting across SharePoint? I have code on a SharePoint list that has suddenly stopped working properly when I use it on another view. I cannot see to even be able to modify simple, out of the box things, like the width or height of the tile. Anyone know if there is a bug with JSON formatting at the moment?40Views0likes1CommentSite Level retention policy Vs Content type level retention policy
Inside the "Data Life Cycle management" we can define a retention policy that get applied to the whole site collection, as follow:- Also at the content type level inside our lists and libraries we can apply a retention policy, as follow:- so if the site has a retention policy applied from the "Data Life Cycle management" and we also have a retention policy applied to the content type.. which one will get applied to the underlying documents and lists and why? the one at the site level or the one at the content type level? Thanks50Views0likes1CommentHow approves or users can see all the pending approval requests?
We have 10++ sites and on some lists and libraries, inside those sites we define content approval at the list/library level:- Now the users are bit confused, on how they can access those approval requests? is there a screen they can access to see all those pending approval requests? either for all sites or the current site? as currently most of the items and files are pending approval and no one is taking action on them Thanks109Views0likes1CommentHandling duplicate files in a Sharpoint library
Hi, I need some help regarding an issue I have in Sharepoint library. We have several libraries containing files (Word, Excel, PDF, PPT). Once these are in Approved status they are moved to a library called "Published". The problem occurs when the file has the same name in 2 (or more) libraries and are copied to "Published" library. Right now it is renaming with a suffix number after the name, but this is not ideal. Is it possible to have the same name on both (or several) files if the metadata is different?37Views0likes1CommentDocument Properties
Hello, We have a document library of images. We have built columns of Metadata to update on the images under properties. These are all linked to term sets and function well 70% of the time. Lately, the analyst has noticed when updating the properties that they will not always update on the first try. This can happen on either an individual item or when she edits 4 to 5 at once. We have checked to make sure all the properties she is editing are contained within that view. It continues to occur intermittently. The library size is over 6300 items, which I know can cause issues. Is that what is causing this failure to update or is something else awry? Thanks for the help!42Views0likes2CommentsUpload Documents ANd Require check out on Modern Vs Classic Experience Document libraries
Recently switched SharePoint Online site libraries from Classic to Modern. Getting following experience. Classic Behaviour: when we drag and drop new versions (same name) of existing library items, SharePoint automatically checks out the existing items > we update metadata > check in Modern Behaviour: when we drag and drop new versions (same name) of existing library items, SharePoint requires that we first manually check out existing library items of same name before we can drag and drop the new versions into library > drag and drop new versions > update metadata > check in This is very frustating for our document controllers as they upload hundred of documents daily. Any workaround or configuration?48Views0likes1CommentUnable to Create a Rule on a Library with Contribute Permission
Hi the community, I tried to create a rule on a document library where I have Contribute permission. However, when I click on "Create a rule", I get a blank window. Strangely, with the same permission level on a list, it works as expected. Do you know if this is a known limitation? Do you have any workaround to suggest? Thanks in advance.39Views0likes2CommentsNew post titles aren't saving for the page title and URL
When users create a new page, the page URL is something like https://company.sharepoint.com/sites/Region/SitePages/Page(6).aspx instead of the title of the post. I see there's now a new location to set the page title. Why is this necessary and why has the inherit function of setting the page title as the title of the post gone away? Why does Microsoft continue to make our work increasingly less productive requiring users to take more steps to do less work? Is there a site setting somewhere to re-enable setting the page title to the title of the post?62Views1like2CommentsWhat happens when storage capacity changed manually from Admin portal for SharePoint Site ?
Hi, I have storage capacity as per below screenshot which I can see from SharePoint Admin portal. I have changed capacity of one of SharePoint Site to 25 TB as per below screenshot. So I would like to understand what exactly happens when storage limit changed of site and how it impact/makes to overall storage limit of tenant ? Is it blocks the storage for that site from tenant level storage ? Any guidance would be very helpful to understand this concept. Thanks.49Views0likes1CommentClassic Site With Modern Libraries Not Templating To Modern Libraries
Users have one main site collection and create multiple sub sites using classic site template. Users converted libraries to modern experience in site used as template. After saving the site as template and creating new site using that template, we expected the new site would retain libraries modern experience and custom formatting settings but these settings/configurations are not templating over to new site. Wondering if somebody has similar experience and share any workarounds. Currently we are looking at either using script to modify the configuration or manually doing it after creating new site from classic site template. Any thoughts?18Views0likes0CommentsImported term sets, and renaming a term set
I created a term set consisting of around 450 entries, by importing from a CSV. I've now been asked to add another 100+ terms to the set. I've just read that we can only import a term set once - that there's no way of re-importing into the existing term set. I'd like to avoid adding the new terms manually! If I create a whole new term set so I can import all 550 terms from scratch, would I have to manually update all the site columns which reference the termset? Or could I rename the two termsets - give the original one a random name, then rename the new one so it has the same name as the original one?24Views0likes1CommentSuddenly can't edit page banner if it's a "color block" style.
Over the past two days all three content creators in the company have had this problem crop up on their systems when attempting to edit any page in our tenant that uses a banner set to the "Color Block" style. When we click edit, the edit page comes up, but most of the banner isn't displayed. We see the bottom half of the banner, and it's not clickable, we can't get the controls to change the image. Note that the scroll bar is at the top - we can't see the whole banner. If we click "Accessibility Issues" on the right, we can see "no alt text" in the banner as a problem. If we click on that, the banner properties will appear and we can change away from the "Color Block" style and things go back to normal. We've tried this in three browsers, three people, rebooted, cleared caches, etc. MSFT, guesses?13Views0likes0CommentsSend an email with options
Hi all, I am trying to capture the input from the mail send with options and update the respective list item column. But not sure how to capture it. Can anyone please help me with same. Thanks :)40Views0likes1CommentOut-of-organization profiles and content viewing
Hello, I imagine this is a relatively simple question... I built a SharePoint site for my small nonprofit, primarily for employees who use organization-issued email addresses. I also created a page specifically for our board members, who use personal (external) email accounts. I’ve granted them access to the page and to specific files stored on our organization’s S Drive. While they can access the page and some content (only when I use the Document Library web part and manually insert the file path), most SharePoint web parts don’t function properly for them. It seems that, although they technically have access, SharePoint’s other widgets hit minor permission barriers when trying to pull data—likely due to how Microsoft handles external user access. From what I’ve gathered, the best long-term solution might be to issue board members organization email addresses. One additional note: Instead of granting each board member access individually, I created a Microsoft 365 group for the board and assigned file permissions to that group. I’m wondering if this approach could also be affecting access in some way. Thank you so much!4Views0likes0CommentsNot able to create a Gallery View that works
Hello all! I'm trying to create a Gallery View on a Sharepoint list, but when I create it the only thing that I'm able to see is that: If I try to format de view, I'm not even able to see the option Card Designer. Doing the same steps in any other list on the same Sharepoint site works perfectly ok, being able to see the information in a gallery format. I have checked the fields, the settings of the list and everything... and all seems ok. If someone has had the same 'incident' before and has been able to solve it, I would highly appreciate your help. Thanks!30Views0likes1CommentRename a document stored inside a SharePoint document library using Office Dev PnP
How to rename a document/file stored inside a documentlibrary using Office Dev PnP? I haven't found a cmdlet for it. Specifically I want to rename the OneNote Notebook called "Team Site Notebook" that's generated for each team site to a name which corresponds to the site title, e.g. "{SiteTitle} Notebook". If that's not possible, the alternative solution would be to create a new OneNote Notebook which corresponds to the site title, e.g. "{SiteTitle} Notebook". If you have a solution for that, that's also great.Solved3.9KViews1like7CommentsExcel to Microsoft Lists: Import Multi-Choice Columns the Smart Way! 🚀
✨ Want to import an Excel table into Microsoft Lists without losing multi-choice column data? This video shows you a smart workaround that lets you: Use ;# to separate multiple values in a cell Import those into SharePoint / Microsoft Lists as Choice columns Automatically convert them into an array for use with JSON formatting, filters, and searches Say goodbye to manually editing items one by one! 🙌 👉 Follow me for more Microsoft 365 & SharePoint tips! 📌 Post inspired by: LinkedIn post kudos to Federico Sapia33Views1like0CommentsFor Retention Policy, if I set Retain + Delete, does it delete the original file/copy/both?
Hello, I am learning about Retention Policy for SharePoint Online and wanted to get a confirmation on this option below. Let's say I chose to retain for 10 years based on when it was created AND said Yes to "Do you want us to delete it after this time?" option. After 10 years, does it delete original files, copies that are generated in Preservation Hold Library, or both? This part was a bit confusing for me lol9Views0likes0CommentsSharePoint list threshold limit
Hi We run an access database connected to SharePoint online lists. One of the lists has 16000 items and I need to add an additional field (type lookup) but when trying to add this get an error saying "the attempted operation is prohibited because it exceeds the list view threshold" I can't seem to find a way to increase the 5000 threshold limit to get around this. Is the only option to removed items to get the limit under 5000 to then be able to add a field? (we can't create a new list and copy the data in as the autonumber ID from the existing list is used in the database) Any suggestions would be appreciated!1.1KViews1like2CommentsRemoving navigation bar from powerpoint presentation
Hello, I am adding a powerpoint presentation on my sharepoint site using the file viewer webpart. I alos tried with the embed option. Both ways, there is a navigation bar at the bottom of the presentation that i don't want. I'm wondering if there is a way to remove that bar. Thank you for your time Naomi2.2KViews0likes2Comments
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