Quickly add approval workflows to any list or library in Microsoft 365
Leverage the power and simplicity of lightweight approvals on any list or library with a few simple clicks! SharePoint and Teams seamlessly integrate across files, lists, loops, and pages. And now, we’re excited to release the latest integration. SharePoint + the Teams Approvals app bringing you fast, easy approval-tracking business solutions – to any list or library. A single toggle gets you started: Create, approve, reject, and cancel – without leaving your content or the context of your conversations. Whether you need to approve a purchase order, a vacation request, project milestones, or a blog post, Approvals in lists and libraries help streamline the process and collaboration among your team members.Five things for IT administrators to know about agents built in SharePoint management
Every day, customers add over two billion files to SharePoint and create two million new SharePoint sites. Agents built in SharePoint unlock this vast knowledge by providing quick access to insights and knowledge, driving higher productivity and smarter business decisions. Even though it's only been a few months since general availability, it’s been amazing to talk to customers who are using agents in so many unique ways – from making safety information available quickly to front line workers to gaining new insights from digitized research records. I was inspired by the creativity of our SharePoint community in the recent SharePoint Hackathon – be sure to check out the finalists in the “Most Creative Use of agents built in SharePoint” category! Over the next several months, we’re excited to continue to invest in the user experience and response quality of agents built in SharePoint. Expect to see agents built in SharePoint in Copilot Chat, stronger integration with Teams, and deeper monitoring and analytics capabilities - all designed to help anyone get started quickly with AI on their content. With the growing usage of agents, robust governance is crucial to maintain data security, compliance, and optimal usage. Agents built in SharePoint have built-in governance controls to help organizations manage their creation, access, and usage effectively. Read on to discover best practices in managing agents built in SharePoint and how effective governance can enhance your organization's efficiency. Need more guidance? Microsoft Learn has all the details on agents built in SharePoint governance. Short on time? Check out this short video outlining agent built in SharePoint governance. How are agents built in SharePoint governed? Agents built in SharePoint are represented as .agent files in each site's document library or the Copilots folder. As such, site permissions define who can access or edit .agents on a particular site. The .agent file can be grounded to specific SharePoint sites, folders, and files and responds to inquiries based on the askers’ permissions. 1: A .agent is managed as a file with the ability to delete, copy, and control access Site permissions can be used to control both access to the knowledge of the agent and the agent itself. Microsoft Purview provides a scaled lens to help look at .agent activity across a tenant and multiple sites. Where to implement controls Who takes the action Actions to be taken SharePoint admin center Admins Limit access to a site with overshared content and further control accidental content discovery. Find more details in this article. License service plans Admins Edit service plans under the Microsoft 365 Copilot license to enable or block certain users from using Copilot experiences in OneDrive and SharePoint. Site permissions Site owners Set permissions on the SharePoint site to indicate who can access or create files, including agents, using site permissions. Limit site access to a specific group by setting up a Microsoft 365 group, setting the site as private (team sites only), and controlling group membership. Agent picker Site owners Designate specific agents on a site as ‘approved’ via the agent picker. Approved agents always appear in the top section of the agent picker. See how it’s done in this article. .agent file permissions Site members with edit permissions Set permissions on the .agent file to indicate who can access or edit the agent. How can admins monitor usage? Administrators have a few ways to monitor the usage of the agents that are created by their site owners and site members. Site owners and site members can check file statistics on any .agent file they have permissions to view, including views and unique viewers. To find files for a specific agent, they can search using the agent's name (e.g. *.agent). They will only see the agents they have permission to view. Learn more about viewing agent usage with File Statistics. As a site owner, you can also view popular files used on your sites via the site usage analytics page, including popular agent files as well as other content. Learn how to access site usage analytics. SharePoint and global admins can get a summary of the number of agents on sites created in a specified time period through the Tenant-wide usage report available in SharePoint Advanced Management. These reports will soon be visualized on the Agent Insights reports, but you can get started now with the Start-SPOCopilotAgentInsightsReport and Get-SPOCopilotAgentInsightsReport cmdlets. 2: Sample agent built in SharePoint report PowerShell output Compliance and global admins can see agent usage details, including which users interacted with the agent, as well as where and when the interaction took place using Purview .agent audit log. Audit records also include references to files, sites, or other resources that Copilot and AI applications accessed to generate responses to user prompts. 3: Sample audit log on Purview. It is our priority to deliver even richer analytics across Copilot Analytics dashboard (480726), Microsoft 365 Admin Center (480729), SharePoint Online (480725), and SharePoint Advanced Management (486861) in the coming months. What are the options for managing costs of agents built in SharePoint? Agents built in SharePoint can be utilized under two billing models, offering flexibility for your organization: Microsoft 365 Copilot licensed users: Creating, reasonable use, and sharing agents built in SharePoint are included as a feature within the Microsoft 365 Copilot license. Consumption-based pricing for non-Microsoft 365 Copilot users: For users without a Microsoft 365 Copilot license, consumption-based pricing enables the ability to only pay for the messages consumed. Starting April 1, 2025, the cost of an interaction with an agent built in SharePoint will be reduced and consume twelve (12) messages, so customers will be billed at $0.12 per interaction with agents built in SharePoint. Learn more about consumption-based pricing for agents built in SharePoint in this article. The two billing models are not mutually exclusive and can both be implemented in the same organization. Coming soon, for those leveraging the consumption-based option, organizations will be able to set up departmental billing and apply budget limits at a tenant level [Roadmap ID not yet available, check back here soon]. Departmental billing allows organizations to manage their costs effectively by providing the ability to create multiple billing policies that can be used for different departments. This enables better financial management and cost allocation across different areas within an organization. Budget allow organizations to set a maximum spending limit for the entire tenant, ensuring that the organization does not exceed its budget and avoids unexpected charges. In the meantime, learn more about monitoring consumption rates of agents built in SharePoint and creating budgets in Microsoft Cost Management in this article. More granular controls for SharePoint admins are being explored to provide greater flexibility at the site or department level for configuration based on specific use cases. Stay tuned to your message center for updates on future billing controls. How can admins disable agents built in SharePoint? As an admin, you’re familiar with using Restricted Content Discovery to protect SharePoint sites that have the highest risk of oversharing or require accurate permissions. Agents built in SharePoint follow this policy by removing the Copilot icon from the suite navigation bar and removing this site from being added as a knowledge source for all agents built in SharePoint. Users won’t have access to use the ready-made agent, create new agents on the site, or use that site’s content in any other agent built in SharePoint. Because agents built in SharePoint are a .agent file, removing a specific agent built in SharePoint is as simple as deleting the .agent file or changing its sharing permissions. Additionally, admins can use the SharePoint Online Management Shell command to manage trial access to agents built in SharePoint. What enhancements are coming? Right now, we’re focused on implementing more granular billing controls, advanced analytics, and further enhancing the collaboration experience with agents built in SharePoint. Here are some roadmap features to keep an eye out for: Monitoring and analytics Ability to view agent usage stats per site on source files citations (via SharePoint Online) - 480725 Ability to view agent usage statistics across all SharePoint sites (via Microsoft 365 Admin Center) - 480729 Ability to view agent insights for SharePoint Administrators (via SharePoint Advanced Management) - 486861 Ability to view agent analytics on Microsoft Viva Insights (Copilot Analytics Dashboard) - 480726 Billing Ability to set up departmental billing and apply budget limits – [Roadmap ID not yet available, check back here soon] Agents built in SharePoint in Teams Ability to use agents built in SharePoint in Teams mobile group chats and meetings – 481823 Ability to chat one-on-one with agents built in SharePoint in Teams chat - 481825 Ability to use agents built in SharePoint in Teams channels - 481822 Ability to add multiple agents built in SharePoint in Teams chats and meetings - 481826 Ability to access agents built in SharePoint from the Teams app store - 481824 Other capabilities Ability to use agents built in SharePoint in Copilot Chat – [Roadmap ID not yet available, check back here soon] Ability to manage agents built in SharePoint as shared apps in the Integrated apps section of the Microsoft 365 admin center - 487857 Ability to for site page authors to add agents built in SharePoint using an agent web part, enabling end users to interact with agents built in SharePoint directly from the site pages - 481512 Ability to allow files from OneDrive as a grounding source - 480728 In summary In introducing agents built in SharePoint, we aimed to solve the most fundamental, age-old business challenge: Get the right information to the right people at the right time to make the greatest impact on the customer. To fully leverage the value of these agents, consistent content management processes are essential for maintaining policy, security, and compliance. As you implement the best practices outlined here, please share your questions and feedback. We’re listening and committed to continuous improvement. Stay tuned for the exciting features we have on our roadmap! I look forward to sharing more information in the coming weeks on additional capabilities to help your organization surface, share, and act on content. Don't forget, agent built in SharePoint promotion ends June 30, 2025 An agent built in SharePoint promotion is currently available, which provides any organization with at least 50 Microsoft 365 Copilot licenses to receive 10,000 queries monthly for non-licensed users to consume. To read more about our limited time promotion, please refer to this blog. Explore deeper with MS Learn Optimizing content for Microsoft 365 Copilot and agents built in SharePoint Microsoft 365 Copilot - best practices with SharePoint Optimize SharePoint Content Retrieval in Your Agent Get ready for Microsoft 365 Copilot with SharePoint Advanced Management Billing Microsoft 365 pay-as-you-go pricing Get started with agents built in SharePoint Set up agents built in SharePoint for pay-as-you-go billing Governance controls Manage access to agents built in SharePoint Manage agents for Microsoft 365 Copilot Restrict SharePoint site access Restrict discovery of SharePoint sites and content Admin center site permissions reference Learn about data loss prevention Create and manage insider risk management policies Learn about Microsoft Purview | Microsoft Learn Trial access Manage trial access to agents built in SharePoint with PowerShell Analytics Monitor agent built in SharePoint UsageConsumption-based pricing for agents built in SharePoint
Learn more about the pay-as-you-go pricing model as it relates to SharePoint agents in Microsoft 365. Last month, we introduced consumption-based pricing for SharePoint agents. This new billing model offers greater flexibility for organizations looking to start using SharePoint agents. The pay-as-you-go (PAYGO) meter enables customers to pay only for the messages they consume, providing an alternative to a per user/per month license. This model is designed to accommodate varying usage patterns, making it ideal for businesses with fluctuating demands.SharePoint: Using agents, AI-powered authoring, and automation, for high impact content management
With over 2 billion files added and 2 million sites created per day, SharePoint is the world’s most powerful and flexible content management platform. SharePoint allows you to create stunning intranets, orchestrate powerful workflows and develop business-critical applications, while also powering a breadth of innovations across Microsoft 365 in Teams, OneDrive, and Copilot. The SharePoint event today showcased an exciting breadth of innovations across SharePoint. With these innovations, we believe SharePoint is the best platform for managing content for AI, and the best application for using AI to achieve high impact business outcomes. The innovations shown today span three key areas – Agents built in SharePoint: create and manage AI experts for your SharePoint content with just a few clicks. AI-powered authoring for stunning intranets: use AI to easily create beautiful looking intranet sites using the best of what the web has to offer. Automation for streamlining business workflows: automate critical content-based business processes with AI. Visit the new event microsite on adoption.microsoft.com | Access all new videos, adoption resources, hackathon details, and more: https://aka.ms/SharePointEvent/Adoption https://aka.ms/SharePointEvent/Adoption. Agents built in SharePoint: AI experts for every user At Microsoft Ignite 2024, we announced the general availability of agents built in SharePoint. These agents are tailored assistants scoped to specific SharePoint sites and content, becoming your subject matter experts working on behalf of a person, team, or organization to handle simple tasks or more complex business processes. Every SharePoint site now includes an agent grounded to that site’s data ready for immediate use. With just a few clicks users can easily create their own custom agents with specialized skills scoped to their specific SharePoint files and folders. And of course, agents adhere to existing SharePoint content permissions and governance polices, ensuring your data and content are used in a safe and secure manner. We see our customers using agents today for a range of scenarios such as onboarding, product support, planning and more. Amey is just one such customer who is using agents built in SharePoint to get the most out of their content and knowledge real estate on SharePoint. AI-powered authoring: Create and communicate with AI. Today you saw a range of capabilities that allow you to build SharePoint sites that look better than ever. With improvements like flexible layouts, design ideas, co-authoring, and Copilot throughout the experience, this represents a huge step forward for SharePoint’s UX capabilities. Creating high quality, engaging content on SharePoint has never been easier. Creating with Copilot With the new "create with Copilot" feature you can either use a prompt or use a selection of templates to create an engaging page, grounded in the content of your choosing, in minutes. This allows you to spend less time on the mechanics of creating the page and instead focus on the core message and content to maximize engagement and impact. Using Microsoft 365 Copilot in SharePoint to help create and design the sites you want with ease, and assistance. Design ideas: Augment creativity with AI. Design Ideas leverages your content and provides several professionally designed suggestions, automatically taking your content-specific requirements into account. You can easily invoke Design Ideas with just the click of a single button and in seconds, transform your sections into user-ready content. You can even use Design Ideas starting with blank sections or plain blocks of text! Design Ideas in the right pane of a SharePoint page showcasing different suggestions. Flexible sections: Build unconstrained For the longest time ever, SharePoint restricted you to building within the three columns framework. We heard your feedback - with Flexible sections, you now have access to all 12 columns on the SharePoint canvas! Move images, text, and all your other favorite web parts around with fine control, and freely resize them in an easy, intuitive manner. And with AI-based authoring features like Design Ideas, it allows you to take full advantage of Flexible sections to provide the best possible layout recommendations for your content. 12 column canvas with Flexible Sections on a SharePoint page. These innovations and more have been rolling out to customers over the past several months. See how customers such as Avanade are using these capabilities to create engaging and beautiful content, and how Takeda sees a future with the latest innovations. AI and automation for streamlining your work Billions of pieces of content are added to SharePoint each day relevant to both, small team collaborations, and broad company-wide initiatives. This puts SharePoint in the middle of business processes both big and small. From out of the box simple approvals and automation, to site, doclib, and list templates and all the way to Power Platform integration – Automation in SharePoint spans the continuum of business processes to get work done faster and at higher quality. As just one example, over 3 billion Power Automate flows run against SharePoint every week. In this next phase of innovation, we are excited to share more about how automation and AI integrate together. Enhance business processes with AI Autofill is one feature that enriches content by extracting and generating structured metadata at scale – increasing the value of your content real estate. Using a natural language prompt you can describe the metadata you need, easily classifying, extracting, or generating new content as metadata. This will automate the process of new and modified files, saving you time and enhancing your business processes. Price change updates As part of our commitment to make advanced AI accessible to everyone, we are also excited to announce that SharePoint Autofill pricing has adjusted from $0.05 per page to $0.005 per page starting in March 2025! Learn more about SharePoint pay-as-you-go services. Next steps We are excited to announce the next SharePoint Hackathon - and invite you, our customers, partners, and MVPs, to craft experiences using AI and the latest SharePoint features. See more details and register here! SharePoint Hackathon - Share your designs and engage with likeminded makers: https://aka.ms/SharePointHackathon. And finally, I personally invite you all to attend the Microsoft 365 Community Conference (May 6-8, 2025) in Las Vegas. We’re showcasing the latest news and best practices for SharePoint and M365 with leaders, product makers, partners, and MVPs. We can’t wait to hear more about how you put Microsoft 365 to work in your organization. Thank you! Learn more and explore! To skill up your SharePoint IQ even further – review the full event + AMA, visit our new microsite, register for the hackathon, watch our new, in-depth SharePoint learning series videos from our incredible product team members: "SharePoint: From concept to creation to impact + Live AMA" New SharePoint Event microsite on adoption.microsoft.com SharePoint Hackathon + upcoming webinar series YouTube playlist of all 17 new video assets (Main event, learning series, customer voices, and upcoming hackathon webinars) 5-part SharePoint learning series SharePoint customer stories: Amey, Takeda, and Avanade The trust and feedback from you all, the SharePoint community, developers, customers and MVPs have helped us evolve SharePoint to be the best content cloud solution in the world. Thank you! Related resources Getting started with SharePoint is a breeze! Check out the latest tutorial on building a SharePoint site. NEW agents built in SharePoint adoption guide (adoption.microsoft.com) Agents built in SharePoint (adoption.microsoft.com) Subscribe to the SharePoint community blog Add and upvote feature request: SharePoint Feedback PortalSMicrosoft Lists Mobile Apps Retirement in November 2025: What You Need to Know
Microsoft is officially announcing the retirement of the Microsoft Lists mobile apps for both Android and iOS. This decision is part of our ongoing commitment to deliver the best possible experience through our web-based solutions, ensuring users have access to the latest features and improvements. If you currently use the Lists mobile apps, it’s important to understand what’s changing, when it’s happening, and how you can prepare for a smooth transition.SharePoint Showcase: Announcements at Microsoft Ignite 2025
Microsoft Ignite is where innovation meets impact, and this year, SharePoint is front and center leading the next wave of digital and agentic transformation. With over 1,800 tenants already embracing the Knowledge Agent public preview, we’re excited to share the journey with you as SharePoint continues to evolve as the knowledge platform for Copilot and agents. For this month’s Showcase, we’ll walk through the major announcements from Ignite. Be sure to check out the pre-Ignite post where you can see all the SharePoint and OneDrive sessions to add to your schedule. The Copilot + SharePoint advantage As organizations increasingly rely on AI to drive action and surface insights from their enterprise data, the depth and quality of those experiences depend on more than just access, they require true understanding. While many AI tools can retrieve SharePoint content, Copilot distinguishes itself by comprehensively reasoning over SharePoint content, including elements like metadata, intranet site pages, the full richness of Office files, and encrypted files with sensitivity labels. Copilot can reason over metadata in SharePoint Metadata is essentially data about data. In the context of SharePoint document libraries, it refers to structured information that describes or supplements a file. Populated metadata improves discoverability, supports workflows, and enables automation – especially useful for scenarios like product catalogs, marketing assets, contracts, legal documents, and more. Agents built in SharePoint can already reason over metadata, and now Microsoft 365 Copilot can too. Large language models are creative but not always consistent, so metadata provides the guardrails for accurate, repeatable answers. When grounded in SharePoint document libraries with populated metadata, Copilot delivers answers that are more accurate, precise, and reliable. Copilot uses metadata to provide accurate answers to questions that require precision and consistency. Understanding metadata in SharePoint is now rolling out in general availability for Microsoft 365 Copilot (starting at Ignite 2025) Copilot can reason over intranet content Organizations often store critical information about programs, policies, and projects on SharePoint pages. Copilot’s ability to reason over intranet pages unlocks this rich source of institutional knowledge, surfacing answers and context that would otherwise remain hidden. Understanding SharePoint page content is generally available for Microsoft 365 Copilot. Copilot can reason over the full richness of Office files Copilot speaks the language of Office files fluently, able to understand the full depth of your content. For example, when grounded in a PowerPoint file, Copilot can understand both the text and image content, helping to provide complete and accurate answers. Understanding embedded images in PowerPoint files is generally available for Microsoft 365 Copilot. Copilot can reason over encrypted files with sensitivity labels And, while some AI platforms can read encrypted files and others can respect sensitivity labels, other AI solutions lack the depth and security that Copilot provides. This means Copilot can deliver insights from the most sensitive and protected content in your organization, all while maintaining compliance and respecting access controls. Reading encrypted content while respecting sensitivity labels and DLP policies is generally available for Microsoft 365 Copilot. These 4 examples of advanced reasoning over metadata, intranets, Office files, and encrypted content are uniquely available from Copilot - ensuring responses reflect the full spectrum of your organizational knowledge. Knowledge Agent public preview updates Knowledge Agent, in Public Preview since September, delivers a new wave of AI-powered features in SharePoint designed to streamline content management and boost Copilot capabilities. These features blend curated organizational knowledge with advanced AI, transforming SharePoint into a dynamic, intelligent knowledge hub that gives your organization a competitive edge. We’ve seen over 1800 tenants sign up for public preview in the last 2 months – we truly appreciate and action on your feedback (see the 2 updates below!). Let’s hear from some customers on their Knowledge Agent experience so far: Customers leveraging the auto-fill metadata capabilities are already noticing the impact. Mars Inc., called auto-filled metadata a “total game-changer” for their corporate legal department. “I love to start with enterprise tooling whenever I can,” said Kelly Mickelson, head of legal operations and Chief of Staff at Mars. “This takes seconds to set up, and instantly, you can know what’s in the corpus of documents.” Mott MacDonald, a UK-based engineering firm, has also seen traction with Knowledge Agent features. “It’s opening up new possibilities for intelligent curation, process efficiency, and accelerating AI adoption across our organization,” Simon Denton, an IT Architect at the engineering firm, said. The team at Allegis Global Solutions, a global provider of workforce management, is also experimenting with the opportunities unlocked by Knowledge Agent. Cory Chea, Technical Product Manager, shared, “These features are seriously impressive.” Try Knowledge Agent in public preview with confidence Sharing below two important updates based on top asks and questions from the community: Site level opt-in now available: Enable Knowledge Agent on specific sites, validate scenarios, gather feedback, and build confidence before rolling out broadly. Previously it was only possible to opt-in for public preview at the tenant level. Learn more about opting into the public preview for Knowledge Agent. GA Licensing model: At general availability – still targeting early calendar year 2026 – Knowledge Agent will be fully included as part of the Microsoft 365 Copilot license. On-demand page and list creation Microsoft 365 Copilot is evolving as a content creation destination, and SharePoint content like pages and lists are now available to create directly from Copilot chat. SharePoint page agent in Microsoft 365 Copilot chat Currently these new skills are accessed by @ mention of the agent (e.g. “@SharePoint list agent create a list of my top selling products by geography based on the table in /[document]” or "@SharePoint page agent create a page on /[SharePoint site] summarizing Project X progress and milestones"). SharePoint list agent in Microsoft 365 Copilot chat Creating SharePoint pages and lists directly from Microsoft 365 Copilot is now available via the Frontier program. Agents in SharePoint access and admin updates Agents created in SharePoint are now available in Copilot chat and the Agent Store No-code, custom-built agents are transforming how organizations automate, manage, and scale business processes. One of the easiest ways to get started is right in SharePoint. Microsoft’s legal team is a great example: they use agents built in SharePoint to help 3,000 marketers quickly find legal and compliance answers. By comparing manual search times to agent-assisted responses, they found marketers worked 2.97x faster. See also how our public affairs team at Microsoft uses agents built in SharePoint to help drive critical content discovery. And now, it’s even easier to access these agents. Agents created in SharePoint can now open directly in Copilot Chat, so you can start using them instantly without leaving your workflow. You can also download them from the Agent Store in Microsoft 365 Copilot and the Teams app store, giving you multiple ways to bring automation and intelligence into everyday tasks. Streamlining agent management in Microsoft 365 admin center Managing agents at scale is becoming simpler and more transparent. We recently introduced a unified experience that gives organizations better visibility and control. Admins can now view all agents used inside Copilot chat, including those built in SharePoint, in a single pane of glass within the Microsoft 365 admin center, making it easier to track and manage. They also have the ability to block agents when necessary and access related information, such as agent sources, to make informed decisions quickly. Managing agents built in SharePoint from the Microsoft 365 admin center is generally available. Reporting is getting a major upgrade as well. Agent usage reporting in Microsoft 365 admin center will initially cover any agents used in Copilot chat, including agents built in SharePoint, proving a comprehensive view of how agents are being used across the organization. These reports will include billing and license-level insights, helping admins understand cost and adoption trends. And soon, this data will also surface in the Viva Insights Copilot Dashboard, bringing even more clarity to agent performance and impact. Agent usage reporting in Microsoft 365 admin center is generally available. Additional SharePoint updates at Ignite Modern work demands more than just tools, it requires solutions that seamlessly connect people, content, and processes. From AI-driven FAQs to integrated workflows, these updates will help deliver greater impact across your organization. eSignature in Microsoft 365 is now generally available eSignature in Microsoft 365 is now generally available! eSignature allows you to quickly and securely send documents for signature to people both inside and outside of your organization. Direct from SharePoint: Create signature requests for Word and PDF documents without leaving SharePoint. Keeps your content within the Microsoft trust boundaries while it’s reviewed and signed and includes Purview logging. Trusted providers: Supports Adobe and DocuSign for secure, compliant signing . eSignature is available on the Microsoft 365 Monthly Enterprise Channel. eSignature in Microsoft 365 is now generally available. Viva Amplify: Promote a SharePoint news post is now generally available We are bringing Viva Amplify capabilities to SharePoint enabling you to distribute your news posts to multiple channels across Outlook, Teams, Viva Engage, and other sites. No need to switch apps or recreate content. Leveraging Amplify’s robust analytics shows how your message performs across channels, so you can reach the right people, in the right place, at the right time. Promote a SharePoint news post is now generally available. FAQ web part We’ve added new capabilities to the SharePoint FAQ web part, making it easier than ever to keep your FAQs accurate, engaging, and up to date. What’s New: AI-suggested updates: Get on-demand update suggestions based on changes in reference files or new visitor questions. Review and apply them with ease to keep content fresh and relevant. AI workflows in SharePoint Import existing FAQs: Quickly bring in your existing FAQ content with simple copy-and-paste, without AI overwriting your crafted knowledge. Use SharePoint Pages as references: Ground your answers in trusted internal content by linking to current or selected SharePoint pages. Copy and share Q&A links: Share direct links to specific questions and answers—helping visitors find exactly what they need faster. These new FAQ web part capabilities are in now in public preview. SharePoint Admin Agent Public Preview The new SharePoint Admin Agent uses AI to simplify governance at scale. It monitors inactive sites, overshared content, and permissions sprawl, then applies policies like archiving or adjusting access to reduce risk. The agent highlights high-activity sites for proactive governance as Copilot adoption grows, automates manual tasks, and optimizes storage costs, delivering secure, compliant, and efficient operations. Learn more. The SharePoint Admin Agent is now in public preview, available in the SharePoint Admin Center for organizations with Microsoft 365 Copilot licenses. Simplified workflows with AI Managing and automating business processes in SharePoint is now more intuitive than ever. With AI workflows you can build workflows directly within SharePoint lists and libraries using a new refreshed and streamlined interface, also available in the Workflows app. AI workflows in SharePoint Redesigned template library: Offers intuitive, “Madlib-style” editing in plain language, making it easy to customize workflows to fit your needs. Natural language to action: You can turn natural language instructions into automated workflows instantly, reducing complexity and accelerating process automation. Improvements enable teams to automate routine tasks quickly, minimize manual effort, and keep work moving efficiently within the context of your SharePoint files and lists. AI workflows are coming soon! Pay-As-You-Go (PAYGO) Storage Coming soon, we’re adding flexibility for admins to pay-as-you-go for additional SharePoint storage needs – making it easy to set budgets and control costs, so you only pay for what you need. This feature seamlessly integrates with Archive to simplify your data lifecycle. PAYGO storage is coming soon! What to do next? Join us at Ignite! If you are attending Microsoft Ignite either in person or online, don’t miss our session SharePoint the Knowledge Platform for Copilot & Agents showcasing the Knowledge Agent in action, and much more! Also stop by our Expert Meetup booths to interact directly with our product experts and get hands on with demos for SharePoint and OneDrive. See you next month! Stay tuned every month from the SharePoint Showcase series for the latest news, practical tips and more!
