A new SharePoint Look and Feel: What’s Changing and Why It Matters
SharePoint is getting a refreshed look and feel designed to make the product feel simpler, clearer, and more focused on your content. We’ve recently introduced a new SharePoint experience, organized around helping you discover knowledge, publish content, and build solutions. Along with that new experience, we’re introducing visual updates across key product surfaces that reduce visual noise, improve readability, and bring more consistency to the interface while preserving the branding investments your organization has already made. We call this work the SharePoint visual refresh: a thoughtful update to the product’s visual language that helps SharePoint feel more modern, approachable, and easier to use. Background Over time, SharePoint’s capabilities have continued to grow, which has given us an opportunity to update the look and feel as well. These updates not only make the SharePoint UI fresh, but it ensures that we are consistent across M365. The SharePoint visual refresh, rolling out to general availability now, is part of a broader collaborative effort across Microsoft 365 to modernize the suite and improve usability with this bold, new visual design, while also responding to customer feedback about visual clutter and the need for clearer focus on content. These updates are grounded in core design principles that prioritize usability, coherence, and a sense of delight in everyday interactions. This bold, new design is part of a larger update across many apps (such as Microsoft 365 Copilot) and platforms that family together to create a cohesive, modern look and feel. Goals The Visual Refresh is guided by several key goals: Deliver a more contemporary, polished look aligned with the broader Microsoft 365 experience to existing and new SharePoint experiences Improve consistency, usability, and accessibility across key SharePoint surfaces, including Sites, Pages, and Document Libraries and the new Discover, Publish, Build destinations. Reduce visual clutter to improve focus on what matters most: your content Create a design system that scales, from simple team sites to complex enterprise scenarios Consistency Across Experiences Once adopted, the visual refresh will strengthen alignment between SharePoint, OneDrive, Teams and the Microsoft 365 shell, reducing visual fragmentation across navigation, pages, and components. By aligning how our UI looks and our theming approaches, we aim to create a more predictable experience for users moving between tools and surfaces, helping avoid visual dissonance and reducing cognitive load across day‑to‑day workflows. What’s being updated Canvas elevation: putting content in the spotlight One of the most noticeable changes is the elevation of the SharePoint site canvas. By adding a subtle shadow, refined spacing, and a light gray shade to backgrounds, the refreshed design helps your content stand out, making it easier to scan, read, and interact with pages. Importantly, this is not achieved by changing your content. Instead, the improvements come from thoughtful adjustments to padding, layout spacing, and visual framing, ensuring that the emphasis remains on the information you create and manage. This does not effect existing layouts or how sites reflow. Neutral theming for app surfaces We’re also evolving how themes are applied within SharePoint to improve consistency, accessibility, and clarity across experiences by separating the core SharePoint user interface from customer content. Updated neutral theming of app surfaces provides a more stable visual foundation and establishes a unified set of navigational UI, where the customer brand remains in an anchor position and is in harmony with the new neutral navigation. This approach allows customer branding to be expressed more clearly without competing with structural UI elements, clarifies the distinction between customer branding and the SharePoint app, reduces visual competition, and improves focus on primary content. ual noise, improving usability. Styling updates Additional updates to typography, spacing, and corner rounding introduce a more cohesive and contemporary visual language across SharePoint surfaces. Updated typography and spacing enhance readability and create more consistent rhythm across pages and components, making information easier to scan and interact with. At the same time, increasing corner radius of the UI makes it feel more approachable, and through a flexible system brings greater consistency to our products, helping related components feel more integrated and visually connected. Together, these refinements simplify the overall interface, reduce unnecessary visual noise, and contribute to a lighter, more modern experience that aligns more closely with the broader Microsoft 365 design ecosystem. What’s Not Changing While the visual refresh introduces meaningful visual improvements, core SharePoint concepts and workflows remain familiar. Your content, structure, and brand are preserved Existing site architecture remains unchanged Day‑to‑day workflows continue to work unchanged There is no impact on existing SPFx extensions or solutions with this change This update focuses on evolution, not reinvention, so users can benefit from improved clarity and modern visuals while familiar work flows and patterns remain the same. Evaluated with Research Across our research studies, participants consistently favored the Visual Refresh due to the cleaner and more contemporary look and improved labeling and structure. A calmer, more modern UI that’s easier to scan. Elevation + neutral theming made the page feel cleaner and it is easier to focus on the content. Clearer actions in the command bar. Stronger affordances (like button outlines) make common tasks - edit, undo, save, share - more obvious and easier complete workflows. Less guesswork when navigating. Icons and labelling in the app bar reduced friction and participants spent less time hovering and interpreting icons, especially those less familiar with SharePoint. Overall, the Visual Refresh provides users with a new look they prefer without slowing down their workflow. Looking Ahead The SharePoint Visual Refresh is part of an ongoing journey. We’ll continue refining the experience, learning from customer feedback provided directly in-product, and shipping improvements incrementally, so SharePoint keeps getting better without disrupting how people work. Familiar workflows will remain in place, now enhanced by improved clarity, consistency, and a more modern feel. We welcome all feedback! See this post for more information about SharePoint’s exciting next chapter.Structured document generation with forms now in preview
We’re excited to announce the preview of structured document generation with forms, a new capability in Microsoft 365 that helps organizations generate consistent, structured documents directly from form-based inputs. Last year, we enhanced Microsoft Lists forms with features to help you quickly capture data and documents using dynamic, customized, and efficient forms. This preview brings together document templates, structured data, and forms to streamline how teams create repeatable, high-quality documents without having to copy and paste or create custom code or complex workflows. Consistent document generation & management Across industries, teams require consistent and templated documents every day. These structured documents are part of common processes— letters, invoices, contracts, reports, receipts, statements of work, compliance artifacts, and more. While the content in these documents is standardized, many businesses struggle to regulate how these documents are created, resulting in inaccurate or incomplete outputs and disorganization across files. External AI tools can increase speed, but often bring additional costs due to errors, rework, and compliance issues. Structured document generation addresses this gap by allowing you to: Create templates backed by forms Share those forms and capture inputs when employees fill out the form Automatically generate documents that follow the template’s structure, formatting, and required fields The result is faster document creation, improved consistency, and reduced manual effort. How it works Create AI-assisted document templates without code Templates define the layout and structure of the generated document, making it easier to standardize outputs across teams and business processes. AI automatically detects fields in the document and creates reusables forms. Generate documents from structured form inputs Use forms to collect standardized information and automatically populate that data into a document template. This means documents are created with the right structure and fields every time. Share form links After a form is published, you can share the form link with users in your organization, enabling them to submit forms and generate documents. Each submission creates a new document that preserves the approved document’s layout and language — only the field values change. Keep documents connected to structured data Because documents are generated from a template, the output has consistent metadata, downstream workflows, and governance (including retention and sensitivity labels). Example scenarios This capability is designed for repeatable, high-value document workflows, such as: HR and people operations: Generate offer letters, onboarding documents, benefits notices, policy acknowledgements and more from standardized form inputs. Legal and compliance: Create structured agreements, contracts, audit reports and other compliance documents that follow consistent templates. Operations and program management: Produce reports, project documents and other standardized deliverables with predictable structure. Stored in SharePoint. Integrated with Word. Structured document generation with forms natively stores all content in SharePoint, allowing organizations to take advantage of existing document management, permissions, and lifecycle capabilities. Using forms to generate structured documents in SharePoint document libraries with templates, teams can reduce document sprawl while improving consistency and quality. The features also integrate directly and natively with Word, unlocking rich, no-code template management capabilities. A Microsoft 365 Copilot license is required to build the forms and workflows, but not to generate a document using the template. Getting started To learn more about how structured document generation with forms works and what’s supported in this preview, see the Generate structured documents in a SharePoint document library article on Microsoft Learn. This preview is now rolling out to tenants in the AI in SharePoint public preview. You can follow the steps in this article to enable it for your tenant. Please share your feedback as we continue to work towards making document creation more structured, automated, and scalable in Microsoft 365.Copilot, Microsoft 365 & Power Platform Community call
💡 Copilot, Microsoft 365 & Power Platform bi-weekly community call focuses on different use cases and features within the Microsoft 365 and Power Platform - across Microsoft 365 Copilot, Copilot Studio, SharePoint, Power Apps and more. Demos in this call are presented by the community members. 👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you! 📅 On 16th of July we'll have following agenda: Copilot prompt of the week CommunityDays.org update Microsoft 365 Maturity model PnP Framework and Core SDK extension PnP PowerShell Script samples Copilot pro dev samples Power Platform samples Sandeep PS (KLA) - Your SharePoint Sites Shouldn’t Be This Hard to Reach - Introducing My Sites Hub John Liu (Rapid Circle) - How to Vibe-SharePoint right now 📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 👋 See you in the call! 📖 Resources: Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/home 🧡 Sharing is caring!Microsoft Power Platform community call - July 2026
💡 Power Platform monthly community call focuses on different extensibility options for builders, makers and developers within the Power Platform. Typically demos are from our awesome community members who showcase the art of possible within the Power Platform capabilities. 👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you! 📅 On 17th of June we'll have following agenda: Power Platform Updates & Events Latest on Power Platform samples John Liu - How to easily to convert markdown documents to PDF with Power Automate Ian Tweedie - Your First GitHub Repo for Power Platform (Without Becoming a Dev) April Dunnam - Hands-on with Copilot Agent Academy 📅 Download recurrent invite from https://aka.ms/powerplatformcommunitycall 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/PowerPlatformMonthlyCall 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 👋 See you in the call! 📖 Resources: Previous community call recordings and demos from the Microsoft 365 & Power Platform community YouTube channel at https://aka.ms/community/videos Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/homeCopilot, Microsoft 365 & Power Platform product updates call
💡Copilot, Microsoft 365 & Power Platform product updates call concentrates on the different use cases and features within the Microsoft 365 and in Power Platform. Call includes topics like Microsoft 365 Copilot, Copilot Studio, Microsoft Teams, Power Platform, Microsoft Graph, Microsoft Viva, Microsoft Search, Microsoft Lists, SharePoint, Power Automate, Power Apps and more. 👏 Weekly Tuesday call is for all community members to see Microsoft PMs, engineering and Cloud Advocates showcasing the art of possible with Microsoft 365 and Power Platform. 📅 On the 14th of July we'll have following agenda: News and updates from Microsoft Together mode group photo Reshmee Auckloo - Multi Agent using Agents Toolkit to find and manage volunteering opportunities Chris McNulty – Building a Holidays and Birthdays Web Part with SPFx Marc Windle & Steve Pucelik - Latest updates on the SharePoint Embedded 📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/ms-speakers-call-join 🗓️ Download recurrent invite for this weekly call from https://aka.ms/community/ms-speakers-call-invite 👋 See you in the call! 💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo 📖 Resources: Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples Microsoft 365 & Power Platform community details - https://aka.ms/community/home 🧡 Sharing is caring!SharePoint Showcase: How Microsoft uses Copilot in SharePoint, and how you can get started
For this month's SharePoint showcase, we're zooming in on AI skills in Sharepoint and real Microsoft use cases for Copilot in SharePoint. We're also introducing a new "Product Drops" standing section to recap all the new GA functionality across the platform each month. As always, would love to hear from you in the comments. Let's get into it!Solutions for document-centric business processes - Portal Systems - SharePoint Partner Spotlight
We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this post, we focus on Portal Systems which is providing document management solutions for Microsoft 365, built with SharePoint Framework (SPFx).Proven intranet framework - Involv Intranet - SharePoint Partner Spotlight
We’re excited to share a new episode in our partner showcase series focused on SharePoint in Microsoft 365. In this episode, we spotlight Involv Intranet and how it brings a modern intranet experience to life using the SharePoint Framework (SPFx).Business Applications Built for Microsoft 365 – Cubic Logics – SharePoint Partner Spotlight
Discover how Cubic Logics is helping organizations transform Microsoft 365 into a business application platform. With over 12,100 deployments in 172 countries, their Apps365 solutions bring HR, contract management, help desk, asset management, and AI-powered experiences directly into the flow of work across Microsoft 365.
