Introducing Knowledge Agent in SharePoint
AI is reshaping how we work, with human and AI collaboration at the forefront of “Frontier Firm” working patterns. But your AI suite is only as powerful as the content it’s built on. If your content isn’t ready, your AI tools won’t be either. To help optimize your content for Microsoft 365 Copilot and your organization, we’re introducing Knowledge Agent in SharePoint. Knowledge Agent, launching in Public Preview today, delivers a new wave of AI-powered features in SharePoint designed to streamline content management and boost Copilot capabilities. These new features blend curated organizational knowledge with advanced AI, transforming SharePoint into a dynamic, intelligent knowledge hub that gives your organization a competitive edge.
OneDrive vs SharePoint
In the world of Microsoft 365, both OneDrive and SharePoint serve as robust platforms for file storage and collaboration. Yet, understanding which one fits your specific needs can be challenging. This blog explores their key differences, practical use cases, and offers guidance to help you make the right choice. What Is OneDrive? OneDrive for Business functions as a user-specific cloud repository within the Microsoft 365 framework, optimized for individual file storage, synchronization, and personal document management. What Is SharePoint? SharePoint Online operates as a collaborative content management and intranet platform within Microsoft 365, engineered for structured data handling, enterprise-level document sharing, and workflow automation across teams and departments.
Alert when tasks are assigned to me across multiple SharePoint lists (private Teams channels)
Hello everyone, In my company we use SharePoint lists (not Planner) to manage tasks inside private Teams channels. Each project/team has its own task list, and people assign tasks to colleagues using the "Assigned To" column. My challenge: I would like to receive an automatic alert (email or Teams message) every time a task is assigned to me, regardless of which SharePoint list/site it comes from. The problem is: I don’t know in advance when someone will create a new list. Power Automate triggers (When an item is created or modified) need to be configured for each list individually. Planner/To Do integration would solve this, but Planner is not available for private Teams channels in our tenant. So, my questions are: Is there any way to catch all tasks assigned to me across multiple SharePoint lists without manually creating a flow per list? Are there any best practices for consolidating assigned tasks from multiple SharePoint lists into a single place (dashboard, notifications, central list, etc.)? Any advice, examples, or workarounds would be very welcome! Thanks in advance, Hugo Cristina
Problems sharing files with users outside Tenant
An additional Sign In window appears for external users with whom we share files or folders through OneDrive and/or SharePoint. The window for entering the email appears (to validate that it's the intended recipient), but before entering the verification code, the Organization Sign In window appears. This sometimes requests a password, which can cause issues or even prevent users from sharing these folders with external users. Authentication flow example: Normally, step 2 is followed by step 4, but in my case, it's taking me to step 3 where I have to re-enter the email address I'd already entered in step 2. This isn't normal. In this case, there's no major problem with this email because it then asks for the verification code, and I log in without a problem. But for example, when I tried another email address, also from Gmail, it asks for a password to authenticate: Then I realized it's asking for my password because that email is associated with my GitHub account, and it's trying to authenticate with a password. However, this flow is incorrect because for authentication to SharePoint files shared with external users of the Tenant, it should only ask for the username and verification code. The fact that it asks me to enter my email twice, as in step 3 of each example, and that it occasionally asks me for a password, is incorrect in the flow, and I don't know how to change that.
Copying lookup column value from one SharePoint list to another
Hello. I am having some difficulty when I try to copy the values in a SharePoint lookup column from one list to another. Both lists have the same lookup column called "Sponsor" and they are both referencing the same list called "Sponsor Values". The Sponsor column is also a multi-selection drop-down in both lists, so I need to copy over all values. The Sponsor Values list that is being referenced only has columns ID and Sponsor Name. I have a Power Automate flow setup that copies information between list A and list B, but the Sponsor field does not copy over. Can anyone help with how I need to go about doing this in Power Automate?
