Recent Discussions
I don't want 100 different SharePoint sites. How to create private teams w/o a new site?
Guys. WTF. I've inherited a problem where a company of 50 people has 100 sharepoint sites - because users created different Teams for different projects, and Microsoft makes it incredibly opaque what this actually means. Now we have 100 SharePoint sites, many of which are unused, but all of which appear in the list of sites in 365AC. The structure we WANT is 1 Sharepoint site for our 1 org, but multiple locations within that site, and multiple groups for multiple projects. I THOUGHT what could work was converting the excess Teams into Private Channels. But I have now learned that private channels ALSO create SharePoint sites, because _______. Most confusingly, all of these sharepoint 'sites' DO exist within our main SharePoint website - they're just pages (but not 'pages') pretending to be a fresh sharepoint website. This confuses the **** out of people, the way they've redefined what a 'site' is, what a 'team' is, etc. This is genuinely hot garbage, and it's suddenly clear to me why people always push back on using SharePoint over OneDrive. Recommendations for... not having this disaster? Making a structure that is intuitive and doesn't redefine what a site and page are, and allows you to have private locations for management or projects, but DOESN'T create a 'site' within the main 'site', with it's OWN 'documents', and it's own 'Notebook' (which isn't a document) and it's own 'Conversations' (which are NOT conversations), and it's own 'pages'? I don't work with dumb people - these are very technical people. But even our main SharePoint guy is mystified by these interactions. Does it make more sense in another language? If anyone at Microsoft is reading - the english term 'site', comes from the word 'website', which generally refers to a distinct web service with a distinct domain name. These contained different webPAGES.. When websites started existing off a shared domain name, like company1.sharepoint.com and company2.sharepoint.com - this confused people, but they put up with it, because it was relatively easy to explain the tech behind this - having websites under a single site, that wasn't too hard to understand. But what SharePoint seems to do, is extend this practice into absolute hysteria, where a particular webPAGE of a webSITE is ALSO a site, but also is a TEAM, or COULD be a CHANNEL. OR it could be a PAGE - WHO knows? If it's a TEAM, that TEAM could have CONVERSATIONS, which aren't actually Team Conversations - they're EMAILS. But this is fine, because all CONVERSATIONS of a TEAM done in TEAMS are actually stored as EMAILS so really those, CONVERSATIONS should be CONVERSATIONS... So why aren't these conversations in Teams between a Team that are stored as Emails not showing in the Conversations which show emails within that Team? aefggaddadsfasd
News Web Part post by page
Is there a way to use the News Web part at a page level not site level? I want some pages to each have unique news posts and not have them all show up for every page on the site with the News web part. If I can't do this with web parts is there another approach for an end user to update the content on their page like this? thanks in advance
Error Patching SharePoint SE to Feb 2026
Recently we tried a SPSE patch from CU July 2023 to CU Feb 2026. Seems the leap was too big for SharePoint. The patch destroyed the farm: 1. Took 2 hours to complete 2. Successfully ran PSconfig 3. Sharepoint would just not start. HTTP 500 everywhere (Central Admin, all site collections) Pinned down the error to: Source: mssearch.exe y w3wp.exe ( App Pool web apps) System.NullReferenceException: Object reference not set to an instance of an object. at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight.IsFlightEnabled(Int32 flightId) System.UnauthorizedAccessException: Access is denied. (HRESULT: 0x80070005) at Microsoft.SharePoint.SPGroup.InitMember() at Microsoft.SharePoint.SPSecurity.<>c__DisplayClass60_0.b__0() at Microsoft.SharePoint.Utilities.SecurityContext.RunAsProcess(CodeToRunElevated secureCode) at Microsoft.SharePoint.OnPrem.Flighting.ECSSPFlightDataProvider.InitializeEnabledFlightsInfoDict() at Microsoft.SharePoint.OnPrem.Flighting.ECSSPFlightDataProvider..cctor() at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight..cctor() at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight.ensureDebugFlightIdsInitialized() at Microsoft.SharePoint.OnPrem.Flighting.SPOnPremFlight.IsFlightEnabled(Int32 flightId) This seems to be something related to a OnPrem.Flighting.SPOnPremFlight service. No idea what that is. So: 1. Do I need to upgrade the SP Workflow Manager first? 2. The SYSTEM account was on WSS_WPG before the update (confirmed it was). Need to remove it before patch? 3. Do I need to enable AMSI before the update? Had to restore the VMs and all is working fine. Would you think I should: 1. Patch to August 2025 16.0.18526.20508 first and check the farm? (pre-september 2025) 2. Then jump to April 2026? Thanks for any pointers
SShSharePoint Metric Reporting Issue
Hllo, Had anyone noticed issues with unique viewers and views for the April site pages? Currently we have a few "news" items that are reflecting higher unique viewers versus views and overall it seems like our metrics are much lower for the month than usual when looking at MoM and YoY.SharePoint Creates a New Document Version After Printing
Hello All, We're experiencing an issue with version control in SharePoint. Here is the scenario: Our users are in SharePoint Online major/minor version controlled document libraries. They are opening Office 365 documents (Word, Excel, etc.) in the web app in view-only mode. They are making no changes to the files — just selecting File > Print. The action of printing is creating a new version of the file (ex: 3.0 to 3.1). This is causing issues with the document statues. After a new version is created, the file status is updated from Approved to Draft. But there was no change to the file to warrant a new version. Lastly, the new version is only created if the user is printing from the web app (Word, Excel, etc.). If they open the file in their desktop app, the document is not marked as modifed. After reaching out to Microsoft, we were informed this is a new "expected behavior". Quote from Microsoft: "From SharePoint’s perspective, printing = modifying, so this is not considered a bug but expected product behavior. When a document is printed from Office for the web (Word/Excel/PowerPoint Online), SharePoint treats this action as a file modification." Is anyone else experiencing this issue? Have you discovered a way to prevent this from happening?SharePoint Limitations of OneDrive App for External SharePoint Guests
Hello everyone, I am part of an organization and have created two SharePoint sites: one site for all members one site only for the board External guests have been added to both sites. Problem: Several of these guests would like to use the OneDrive app (desktop or mobile) to access the shared content. This is where I am stuck. Situation in detail: Some guests do not have a Microsoft account, others have created one themselves The SharePoint sites and documents are shared correctly, and access works via the browser In the OneDrive app, however, guests do not see any content Nothing appears under “Shared” The SharePoint sites are not visible Questions: How are external guests supposed to see SharePoint documents in the OneDrive app? Do guests have to have a Microsoft account, or is an email-invited guest sufficient? Is there an official or recommended approach for enabling guests to use OneDrive/SharePoint meaningfully via the app? Or is the OneDrive app simply not intended for external guests? Additional question: Is it officially supported or expected that guests can only access SharePoint content via a web browser (on PC and mobile) and not via the OneDrive app at all? I find a lot of contradictory information on this topic, and it has cost me quite a bit of nerves by now. Thank you very much for any explanation or best practice. Best regards, Nina
TrustedMissingIdentityClaimSource - OIDC
Hello, Good day! I'm setting up OIDC connection thru SharePoint subscription edition referring to the below link https://learn.microsoft.com/en-us/SharePoint/security-for-sharepoint-server/set-up-oidc-auth-in-sharepoint-server-with-msaad I was able to get in thru Entra (that means OIDC connection works) but sharepoint return me this exception when getting in to site collection. _layouts/15/_login/default.aspx?errorCode=TrustedMissingIdentityClaimSource=https%3A%2F%2FSPdemo.local%2F_layouts%2F15%2FAuthenticate.aspx%3FSource%3D%252F Workaround suggested done like reconfigured SPTrust, certificates and SharePoint Web application multiple times but yet still no avail. Unfortunately, this have been greyed out for me as i cannot find a concrete resolution. Is anyone have experience the same exception, or perhaps share thoughts what are missing here. Thank you!News post not showing up in feed
Have any of you seen random behavior where occasionally a new News Post doesn't show up in the News web part for a period of time? I'm assuming it's some sort of caching or CDN issue, but I will say that clearing cache doesn't resolve it. If and when the issue occurs, it appears to take about an hour or two before the article starts showing up in the feed, as expected. If anyone has seen this, do you have any workarounds or ways to kick start it, besides organizing that article to the top of the feed manually?SharePoint Announcements items' body don't save the complete URL of links
I am working on a Power Automate flow to replace the SharePoint Alert feature (which will be retired in July 2026) to send a notification when new items are added to an Announcements list. The flow is working fine, but the links I added to the item's body is partial. The messages sent via Power Automate using Exchange connector replicates this error, so when the recipient receives the message, it looks ok, but the links are broken, because it has only "/sites/finance/home.aspx", not the whole URL (https://company.sharepoint.com/sites/finance/home.aspx). I'm using the classic interface, and even when I enter the full URL, as soon as I move away from the URL field, it changes to a partial, relative URL (/sites/finance/home.aspx, without the first part "https://company.sharepoint.com/"). Note: when I receive the exact same content via SharePoint Alert feature, the links work perfectly. Somehow, the Alert feature replaces the relative path with the whole URL. Is there a way to fix this? Thanks, Luciano GomesSharePoint Online modern pages – spacing/gaps lost between web parts in flexible sections 2026
We're experiencing an issue across all our SharePoint Online modern pages. All existing pages with flexible sections have lost the spacing/gaps between image web parts — tiles are now butted right up against each other with no padding or margins. Key details from our troubleshooting: Affects all existing modern pages across multiple SharePoint sites (8+ sites, many pages) New pages created after the issue started render correctly with proper spacing Affects multiple users in our tenant Tested across multiple devices and browsers (Chrome, Edge, mobile) — same result We are on Standard release, no targeted release enabled No changes made to our tenant settings This is causing our intranet pages to look unprofessional and difficult to navigate. Please can Microsoft investigate and roll back whatever CSS/rendering change caused this. Tenant region: UKYour Methods on Extracting Site User Names + Email Addresses
As a newbie to both SharePoint Administration and PowerShell, I have introduced SharePoint to a smaller company in which I introduced its many obvious document security and navigation advantages. REQUEST Can someone provide more straightforward and simplified alternatives to extracting site user names and email addresses other than resorting to PowerShell? My unsuccessful attempts at employing PowerShell are due to my current lesser programming expertise level that I am acquiring as time and projects allow. Best regards, Clint Hill
Your SharePoint Sharing Might Break in 2026
A major change is coming and it’s not getting enough attention. Microsoft is moving away from simple OTP sharing and shifting to full Entra B2B. It sounds like a security upgrade, but it completely changes how external access works. This isn’t a small tweak: Existing sharing links may stop working as expected External users will go through new authentication flows Access will rely heavily on identity and guest policies Yes, you get better control and visibility but also more friction if your setup isn’t ready. If your organization relies on quick sharing links, this could become a real issue fast. Curious how others are handling this: Are you already using Entra B2B? Seeing any access or adoption issues? How are you balancing security vs usability?
Root folder for OneDrive synced SP libraries - custom name?
I am migrating local network shares to SharePoint libraries that are meant to be synchronized to local devices via OneDrive. I will use Intune policy to auto sync set of libraries. When libraries are synced they are saved in the path as below: C:\Users\ExampleUsername\Example Company Limited\Actual Site - Documents In the navigation bar it looks something like this: Is it possible to set a custom name for the Company folder without actually renaming the Entra ID tenant name? I tried the policy that sets a custom OneDrive sync folder by setting the below reg key. This worked for OneDrive sync root folder but the SharePoint sync folder remained unchanged. Computer\HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\OneDrive\CustomSyncRootFolderName Background to my question: Portion of data that is to be migrated has long paths. Once synced via OneDrive I will be facing long path errors due to Windows Explorer limitation that can only handle paths under 260 characters long. Based on my testing the files will stil sync and be "browsable" but users won't be able to open them or modify. I want to shorten the SP sync root folder name to reduce the full path to under 260 characters. The below example path is 72 characters long which takes a significant chunk of 260 characters that Windows Explorer can handle. C:\Users\ExampleUsername\Example Company Limited\Actual Site - Documents I am already looking at renaming folders and libraries and flattening the data structure but there is a limit to what I can acheive there due to the client requirements. As such I am trying to trim path lenght whenever I can.Users not showing in SharePoint Org Explorer Web Part, but do show in Team App
We have several users who are not showing in the SharePoint Org Explorer Web Part, who do show in Team Org Explorer App. They are all users who were migrated into our Office 365 tenant from another Office365 tenant. We have checked the usual things, manager configure etc. and confirmed that there SharePoint profile is identical to working users. If I search for the user in SharePoint and then select organisation and I can see the user and their manager and subordinates. Out IT team, who are very good have not been able to fix this. Anybody seen something similar before? Any help would be much appreciated. Kr and thanks.
SharePoint Video Playback Quality Defaults to 480p – Horrendous
I manage multimedia training for over 600 locations and two distribution centers, supporting nearly 10,000 team members. We have made a significant investment in producing high-quality training content through professional equipment, structured scripting, and dedicated production and editing time. However, once videos are uploaded to SharePoint, the default playback quality often degrades the experience to what appears to be approximately 480p. As a result, professionally produced content can look noticeably poor on initial playback. Many of our store-level team members are not in a position to manually adjust playback settings, so the default experience matters. The source files are high resolution, but the default playback does not reflect that quality. This also creates issues when leadership reviews training content, because the playback quality can reflect poorly on the production even though the original video is clear. We moved away from third-party hosting due to ad exposure during onboarding and the need for a controlled internal platform. We are intentionally using SharePoint and Stream as part of our existing Microsoft 365 ecosystem for scalability, governance, and centralized access. Introducing additional paid hosting platforms or external streaming solutions is not a direction we are pursuing. From an enterprise training standpoint, defaulting to low-resolution playback undermines engagement and credibility. Are there plans to allow administrators to define a default playback resolution for SharePoint or Stream videos? Are there recommended encoding settings that influence the initial playback quality more reliably? Are there roadmap updates around improving adaptive streaming behavior or default resolution selection? Any guidance or insight would be appreciated.SharePoint Permissions Management
Over the last 3 years of managing permissions across a suite of sites, I have uncovered more new issues with the way SharePoint permissioning is designed at every turn. A few examples, before the question: If I "Share" a file or folder somewhere on the site (breaking permissions inheritance), it is very inconvenient to find it again. If I "copy link" in this one particular way, permissions inheritance is broken. When looking at site-level permissions, I see site-level permissions groups, but there could be hundreds of other users who have been added to my site(s) without my knowing. If I want to reset permissions in an area (set of folders or library), I have to do it file-by-file or folder-by folder. If I want to get an excel snapshot of - anything really - IT has to pull it and it takes a couple days. Not to mention the permissions interface is incredibly clunky. All-in-all, there seem to be a million ways to break permissions inheritance, creating an access tracking and security nightmare. AND there's no easy way to truly see and understand who has access to what or what is broken, without spending hours with IT to pull a bunch of narrow-visibility reports. So my question is: what is the best way to navigate full permissions visibility? Am I doing something wrong? Is anyone else experiencing these issues? We have resorted to having a very strict "no outsides besides a few exceptions" policy and only managing permissions at the site-level, which really hampers on the collaboration benefits that SharePoint is trying to enable. It is also very administratively intensive. One of the benefits to SharePoint is that users don't really need to understand how it works to use it, but that's becoming less and less true with the increasing lack of security we feel in the platform.HTML-code breaks displaying of multi-line column with RichText in PowerApp Canvas App
I have a canvas app that works on the basis of a SharePoint list. I work in an environment where a researcher makes a work order, this is then sent to the responsible that has to approve it, then the planner plans it and following that, it is executed. This chain of events is all managed with a SharePoint list that has a status that can be changed. Different people have different permissions to edit items. To manage this, we display the list through a CanvasApp where logic is built to ensure that people with a certain role can only select/edit/see certain items. However, a big part of the canvas app is the description of the work order. In the SP-list this is a multi-line field where RichText is enabled. When the work order description is long, and especially when rich text formatting is used (for example colored text), part of the content is displayed incorrectly. The text gets cut off, part of the HTML formatting code appears in the description itself, and the full content is no longer shown. This is an example of a list item: Which is displayed in the Canvas App like this: What I observed is the following: In the normal SharePoint list view, the description is displayed correctly. But when I click/open the item in singe item view itself in SharePoint, the editor/form also . This issue only occurs for items that are created from the Canvas App. If I create a similar item directly in SharePoint and enter a comparable formatted description there, the problem does not occur. So it seems the issue is related to how the Canvas App saves the rich text content to SharePoint. It must have to do something with the way PowerAutomate parses that HTML code into SP.
Shared SharePoint & Power Query incompatible?
Hello, I am currently working on a file in a Shared SharePoint from an external company. I am only able to open the file in the browser and when I try refreshing the Queries, it gives me an error saying "Power Query refresh in Excel for the Web is only supported for workbooks saved in SharePoint or OneDrive for work or school." What I've been doing is downloading a local copy of the file, updating the Queries, and reuploading the file. It's not really a problem, but it is a hassle when needing to do this to multiple files. I'm not sure if this is more of a feature request, or if its due to security risks and restrictions from my admins, or if it's a different problem entirely... so I posted here first. Thanks!
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