Announcing SharePoint eSignature for Microsoft Word
We are excited to announce that SharePoint’s native eSignature service is now integrated with Microsoft Word. This new capability allows you to request electronic signatures directly from Word documents, without the need to manually create PDFs. By bringing eSignatures into the flow of Word, you can create eSignature templates, accelerate document approvals, eliminate physical signing steps, and maintain compliance and security within the Microsoft 365 environment. Figure: Invoking SharePoint eSignature in Word Key features: Seamless Word integration: You can insert signature fields into Word documents and request signatures without leaving the familiar Word interface. The eSignature functionality is accessed from the Word Insert ribbon and eliminates toggling between applications or converting files to PDFs before sending for signature. Automatic PDF creation & storage: When you send a signature request from Word, recipients will sign an automatically generated PDF copy of the Word document. The signed PDF is saved in the same SharePoint location as the original Word file. Your document never leaves the Microsoft 365 trust boundary during this process, ensuring end-to-end security and compliance. Word documents as eSignature templates: You can reuse your Word files as eSignature templates, streamlining repetitive signing processes. Integrated audit trail and notifications: SharePoint eSignature provides built-in tracking. Both senders and signers get email notifications throughout the signing process, and you can view the activity history (audit trail) in the signed PDF to verify when and by whom it was signed. Security and compliance controls: Administrators have control over how eSignature for Word is used in the organization – it can be enabled for specific users via an Office group policy and even limited to certain SharePoint sites. And SharePoint eSignature enables logging of eSignature activities in the Purview Audit log. “SharePoint eSignature for Word gives us a seamless, compliant, and secure way to complete documents directly within Microsoft 365. It streamlines our workflows and increases security by keeping sensitive content inside our trusted environment—eliminating the cost and complexity of third-party tools.” Cloudwell, SharePoint eSignature for Word early adopter How to request a signature in Word Figure: Requesting eSignatures from Word Open a document in Word Desktop: Make sure your Word document is saved in a SharePoint site that has SharePoint eSignature enabled. Insert a signature field: Go to the Insert tab on the ribbon. You will see an option ‘eSignature fields’ (if enabled by your admin). Insert signature fields at the appropriate location in your document where a signature is required. Add recipients and a note: Add the internal or external signers email addresses and optionally include a note for the signers. The note will be included in the mail sent to the signers. Send for signature: Once you’ve filled in the request details, send the request. SharePoint eSignature will automatically create a PDF version of your document and send a secure signing link to the designated signers. The signer will receive an email invitation to review and sign the PDF document. Automatic saving and notification: The signed PDF is saved into the SharePoint library, right next to your original Word document. You can now open the signed PDF to review the document. Once the request is sent, you can immediately send a new request or use the document (with the eSignature fields already inserted) as a template for future agreements. “I can see the integration of SharePoint eSignature, in Microsoft Word, being a game changer for our users. With native eSignature capabilities, our users can initiate and complete the signing process without ever leaving Word. This eliminates friction points allowing our users to stay in the flow of their work.” SharePoint eSignature for Word early adopter, Europe. Benefits of SharePoint eSignature for Word SharePoint eSignature for Word simplifies and accelerates the signing process, offering several key benefits: Faster turnaround: By enabling direct signature requests from Word, you remove manual steps (like printing, scanning, or converting Word documents to a PDF). Enhanced productivity: Users stay in the flow of work. There’s no need to switch focus to send documents for signature. Reusing Word documents as eSignature templates means you don’t have to start from scratch for each new request. Compliance and security: Documents are kept within your Microsoft 365 trust boundary during the signing process. "The feature itself is very user-friendly. One aspect that we particularly appreciated was the automation of the PDF conversion step. Being able to initiate the e-signature directly from Word eliminates the need for manual PDF conversion, making the entire process much more efficient.” SharePoint eSignature for Word early adopter, North America Availability and rollout SharePoint eSignature for Microsoft Word is now rolling out to devices on the M365 Beta and Current Channels and will complete by early July for the United States, Canada, United Kingdom, Europe, and the Australia-Pacific region. It will be available globally by the end of 2025. Getting started: How to enable this feature To use eSignature in Word, a few steps are required by administrators: Enable SharePoint eSignature: First, your tenant needs to have SharePoint eSignature configured in the Microsoft 365 Admin Center and the Word checkbox enabled. Apply a policy to allow Word integration: Once the service is enabled, apply the policy “Allow the use of SharePoint eSignature for Microsoft Word.” Once this policy is enabled (via Intune, Group Policy manager, or the Cloud Policy service for Microsoft 365) it will activate the Word ribbon capabilities for your users. Client requirements: Users will need to be on Word Desktop using the Microsoft 365 Current Channel (or Beta Channel). To learn more about SharePoint eSignature configuration and usage, check out Overview of SharePoint eSignature - Microsoft Syntex | Microsoft Learn Feel free to add any comments or questions below. Thanks!Quickly add approval workflows to any list or library in Microsoft 365
Leverage the power and simplicity of lightweight approvals on any list or library with a few simple clicks! SharePoint and Teams seamlessly integrate across files, lists, loops, and pages. And now, we’re excited to release the latest integration. SharePoint + the Teams Approvals app bringing you fast, easy approval-tracking business solutions – to any list or library. A single toggle gets you started: Create, approve, reject, and cancel – without leaving your content or the context of your conversations. Whether you need to approve a purchase order, a vacation request, project milestones, or a blog post, Approvals in lists and libraries help streamline the process and collaboration among your team members.SharePoint Embedded: Coming Soon to a City Near You
SharePoint Embedded, the AI forward platform that lets you deliver Microsoft 365 document capabilities as part of any app, has been generally available for a year, and we are excited to see the many projects people are building with it. In celebration, we are increasing our investment in your success with enablement focused city tours, a total of seven more in-person hands-on education opportunities, this June. SharePoint Embedded is a new way to build a new kind of app, an AI forward platform for document centric apps, delivering rich Microsoft 365 capabilities like Microsoft Copilot AI, Microsoft Office collaboration, Microsoft Purview security and compliance, and a whole lot more. SharePoint Embedded can help you build both enterprise line-of-business apps and ISV apps, on any platform. Space is limited, so sign up today here. Our planned stops include: June 9, London June 11, Stockholm June 13, Madrid June 23, Chicago June 25, Atlanta June 27, Houston June 30, New York These half-day tech focused enablement sessions are designed for IT leaders, product owners, enterprise architects, and senior developers who want to get deep into how they can benefit from SharePoint Embedded. We’ll cover SharePoint Embedded essentials, AI agent development, Microsoft 365 integration patterns, one-click Office collaboration setup, and Purview capabilities. Plus, we’ll also get hands on with the technology, so you can see it in action yourself.
SharePoint: Using agents, AI-powered authoring, and automation, for high impact content management
With over 2 billion files added and 2 million sites created per day, SharePoint is the world’s most powerful and flexible content management platform. SharePoint allows you to create stunning intranets, orchestrate powerful workflows and develop business-critical applications, while also powering a breadth of innovations across Microsoft 365 in Teams, OneDrive, and Copilot. The SharePoint event today showcased an exciting breadth of innovations across SharePoint. With these innovations, we believe SharePoint is the best platform for managing content for AI, and the best application for using AI to achieve high impact business outcomes. The innovations shown today span three key areas – SharePoint agents: create and manage AI experts for your SharePoint content with just a few clicks. AI-powered authoring for stunning intranets: use AI to easily create beautiful looking intranet sites using the best of what the web has to offer. Automation for streamlining business workflows: automate critical content-based business processes with AI. Visit the new event microsite on adoption.microsoft.com | Access all new videos, adoption resources, hackathon details, and more: https://aka.ms/SharePointEvent/Adoption https://aka.ms/SharePointEvent/Adoption. SharePoint agents: AI experts for every user At Microsoft Ignite 2024, we announced the general availability of SharePoint agents. These agents are tailored assistants scoped to specific SharePoint sites and content, becoming your subject matter experts working on behalf of a person, team, or organization to handle simple tasks or more complex business processes. Every SharePoint site now includes an agent grounded to that site’s data ready for immediate use. With just a few clicks users can easily create their own custom agents with specialized skills scoped to their specific SharePoint files and folders. And of course, agents adhere to existing SharePoint content permissions and governance polices, ensuring your data and content are used in a safe and secure manner. We see our customers using agents today for a range of scenarios such as onboarding, product support, planning and more. Amey is just one such customer who is using SharePoint Agents to get the most out of their content and knowledge real estate on SharePoint. AI-powered authoring: Create and communicate with AI. Today you saw a range of capabilities that allow you to build SharePoint sites that look better than ever. With improvements like flexible layouts, design ideas, co-authoring, and Copilot throughout the experience, this represents a huge step forward for SharePoint’s UX capabilities. Creating high quality, engaging content on SharePoint has never been easier. Creating with Copilot With the new "create with Copilot" feature you can either use a prompt or use a selection of templates to create an engaging page, grounded in the content of your choosing, in minutes. This allows you to spend less time on the mechanics of creating the page and instead focus on the core message and content to maximize engagement and impact. Using Microsoft 365 Copilot in SharePoint to help create and design the sites you want with ease, and assistance. Design ideas: Augment creativity with AI. Design Ideas leverages your content and provides several professionally designed suggestions, automatically taking your content-specific requirements into account. You can easily invoke Design Ideas with just the click of a single button and in seconds, transform your sections into user-ready content. You can even use Design Ideas starting with blank sections or plain blocks of text! Design Ideas in the right pane of a SharePoint page showcasing different suggestions. Flexible sections: Build unconstrained For the longest time ever, SharePoint restricted you to building within the three columns framework. We heard your feedback - with Flexible sections, you now have access to all 12 columns on the SharePoint canvas! Move images, text, and all your other favorite web parts around with fine control, and freely resize them in an easy, intuitive manner. And with AI-based authoring features like Design Ideas, it allows you to take full advantage of Flexible sections to provide the best possible layout recommendations for your content. 12 column canvas with Flexible Sections on a SharePoint page. These innovations and more have been rolling out to customers over the past several months. See how customers such as Avanade are using these capabilities to create engaging and beautiful content, and how Takeda sees a future with the latest innovations. AI and automation for streamlining your work Billions of pieces of content are added to SharePoint each day relevant to both, small team collaborations, and broad company-wide initiatives. This puts SharePoint in the middle of business processes both big and small. From out of the box simple approvals and automation, to site, doclib, and list templates and all the way to Power Platform integration – Automation in SharePoint spans the continuum of business processes to get work done faster and at higher quality. As just one example, over 3 billion Power Automate flows run against SharePoint every week. In this next phase of innovation, we are excited to share more about how automation and AI integrate together. Enhance business processes with AI Autofill is one feature that enriches content by extracting and generating structured metadata at scale – increasing the value of your content real estate. Using a natural language prompt you can describe the metadata you need, easily classifying, extracting, or generating new content as metadata. This will automate the process of new and modified files, saving you time and enhancing your business processes. Price change updates As part of our commitment to make advanced AI accessible to everyone, we are also excited to announce that SharePoint Autofill pricing has adjusted from $0.05 per page to $0.005 per page starting in March 2025! Learn more about SharePoint pay-as-you-go services. Next steps We are excited to announce the next SharePoint Hackathon - and invite you, our customers, partners, and MVPs, to craft experiences using AI and the latest SharePoint features. See more details and register here! SharePoint Hackathon - Share your designs and engage with likeminded makers: https://aka.ms/SharePointHackathon. And finally, I personally invite you all to attend the Microsoft 365 Community Conference (May 6-8, 2025) in Las Vegas. We’re showcasing the latest news and best practices for SharePoint and M365 with leaders, product makers, partners, and MVPs. We can’t wait to hear more about how you put Microsoft 365 to work in your organization. Thank you! Learn more and explore! To skill up your SharePoint IQ even further – review the full event + AMA, visit our new microsite, register for the hackathon, watch our new, in-depth SharePoint learning series videos from our incredible product team members: "SharePoint: From concept to creation to impact + Live AMA" New SharePoint Event microsite on adoption.microsoft.com SharePoint Hackathon + upcoming webinar series YouTube playlist of all 17 new video assets (Main event, learning series, customer voices, and upcoming hackathon webinars) 5-part SharePoint learning series SharePoint customer stories: Amey, Takeda, and Avanade The trust and feedback from you all, the SharePoint community, developers, customers and MVPs have helped us evolve SharePoint to be the best content cloud solution in the world. Thank you! Related resources Getting started with SharePoint is a breeze! Check out the latest tutorial on building a SharePoint site. NEW SharePoint agent adoption guide (adoption.microsoft.com) SharePoint agents (adoption.microsoft.com) Subscribe to the SharePoint community blog Add and upvote feature request: SharePoint Feedback PortalS
