My Content Type instances have duplicate Document IDs (dlcdocid).
Hi, I have a Documents library with Content Types enabled, and with the Document ID service enabled. However new documents do not have a unique ID, but all get assigned the same ID as the content type template. The setup I enabled Document ID service via the Site Collection Features: https://<domain>.sharepoint.com/sites/<sitename>/_layouts/15/ManageFeatures.aspx?Scope=Site I enabled and configured content types. I created a Word template in the SharePoint library, and used Insert > Quick Parts > Document Property to create form fields sync'd with the Library/content type columns (Description, Project, Status). I downloaded the Word template from the same library into my OneDrive sync'd location, and uploaded it to the site collection's Content Types https://<domain>.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/contentTypes and sync'd to the site content types. I created documents in the library using the "New" menu. Later I ask the user or reviewer to update the document frontsheet with the dlcdocid (Insert > Quick Parts > Document ID value, or Insert > Quick Parts > Field... > DocProperty > _dlc_DocId) as well as the SharePoint Version using the policy label method (https://learn.microsoft.com/en-us/answers/questions/5146555/sharepoint-label-to-embed-version-in-word-doc-havi) via Insert > Quick Parts > Document Property > Label. The Problem In the Documents library, new Word files are being re-assigned the original dlcdocid of the template (say DOCUMENT-0123456789-5). Now the "unique" URL shows me a list of multiple files all with DOCUMENT-0123456789-5. This is a read-only field so I cannot edit or delete the IDs. I want to have a Content Type template, with the frontsheet/header/footer fields sync'd with the Library columns, but I also want each document to have a unique ID and version. Help requested Is there a way to fix the template to clear the template ID, and to avoid this issue on future templates? How should I replace the template? Is uploading Template copies to the Content Type bad? Should I instead point to the file URL? Does it matter where the Template file is stored? Are there any ways to reset the ID of the few existing documents with the duplicate value?
Sharepoint deleting data and sites
Hello, We have noticed an issue that started about a year ago in which data is being deleted in Sharepoint. When looking at this data in the Recycle bin, it will show it was modified/deleted by specific Users but these user deny ever doing such a thing. It is at the point in which we believe the Sharepoint system itself is actually deleting data possibly due to a bug. It would be odd for the employees tagged in the Modified By field to have deleted it. Our data is backed up so recovering any deleted items isn't the issue. The issue is that we are trying to get Microsoft to investigate. We have submitted tickets through the MS 365 portal but they state they only work on break/fix issues. Any recommendations? I can see searching the internet this issue has come up for many others in the past.Issue where SharePoint users see an old unsynchronised Word file
The issue is that users open a Word document from a shared library into the desktop app, only to find that: There's no Autosave feature enabled in the top-right. The document version label we add on the frontsheet shows a very old minor version. I believe also that the file is read-only, and the only option they see is to save a local copy and upload it back to the library; which is not good practice since it's an old version. They report that the issue is resolved after exiting OneDrive, and deleting a Local cache folder. Has anyone experienced this issue and know what to try?
SharePoint without Sync (Advice Needed)
Our biggest challenge with SharePoint is how to roll it out to End Users with no SharePoint Experience (many of these users are engineers/site based on slow(ish) internet connections. We have large (+100,000) document libraries with long paths. Sync has been a massive issue, the default behaviour has been to just use File explorer to access files, resulting in sync errors and accidental deletion of files. I am looking for advice on turning OFF sync (in the document library settings) I have concerns about doing this, as there are always times when it is easier to Sync, and this is essentially a global setting (set for all users) Has anyone had any real life use cases/experience of doing this. I cannot think of any alternatives.
Unable to add new Managed Metadata tag to Library items
I have SharePoint Admin permissions. There is a field I'm using called 'Publisher', which is open, yet doesn't allow us to add any new term. The setup looks like this: Within the Global term store: https://<domain>-admin.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/termStoreAdminCenter - Term group -- Term set (Publisher) (Submission policy - Open policy: Users can add terms from a tagging application.) --- Adidas --- Reebok --- Nike Within the Site term store: https://<domain>.sharepoint.com/sites/<Site>/_layouts/15/SiteAdmin.aspx#/termStoreAdminCenter there are no term groups visible. In the Site Documents library: Content types are enabled. I have a Publisher column, associated with most of our content types. There's a default publisher, "Our company". The column settings include "Allow users to type new values". The Issue Regardless of whether I edit in grid view, or in the Details pane, once I click enter, or exit the field, or in the tag menu, the new publisher doesn't save. Users cannot enter a new publisher term. Debugging I have tried toggling term store settings (closed/open). I've tried toggling the "Require that this column contains information" (since it works for similar issue people commonly have with the 'Description' column).
Template References to offline SharePoint On-Prem Server
Hi All, We have encountered an issue after migrating from SP 2016 into SP Online and taking the old on-prem server offline. Some templates that we have used in the past (.dotx, etc.) have references to the old SP2016 environment embedded in them. Since we have shut down our old 2016 Server, documents created with these templates take minutes to load as it appears the template reference 404's attempting to access the old server to check if the template exists. The file is loads completely fine after the check fails, as expected, because it is now a file and not the template. I have 2 Questions: Does anyone encountered this or something similar and know of a way to resolve this issue? Are there ways to tell which files have been affected by this issue? We have files both locally and in SP Online that exhibit this behavior, which could mean that there are different ways to resolve this. Thank you,
