External Microsoft 365 Work Accounts Unable to Access Shared Resources
Hello, We migrated company folders and files from Dropbox Business to a SharePoint Online document library using the Migration Manager tool in Microsoft 365 Admin Center. No issues with the tool. Once the folders and file were migrated, we noticed that we were unable to perform simple sharing of folders and files to external users (both non-Microsoft and Microsoft 365). While the share steps were normal and the external recipients received the share notification emails, when they clicked on them, performed the OTP, they were presented with Your account doesn't have access to these resources. Share settings are wide open for any user to share externally at the SharePoint Online admin center and Site level. Performed several share tests with different external account types and unable to access the share. We then created a new document library and tested sharing and had no issues with different external account types. Opened a case with Microsoft Support and they stated that it may be a known issue with the Migration Manager tool specifically when migrating from Dropbox. Their solution was to move the folders and files to a new library. We created a new document library and tested external sharing. No issues. Then moved the folders and files using the GUI to the new library. As we started to share folders and files externally, external users started reporting some can access while others cannot. After more testing we discovered that we can share externally to non-Microsoft 365 work accounts (Gmail, Outlook.com, etc.) with no issues. When sharing specifically to external Microsoft 365 work accounts, they cannot access the shared resources when they receive the share notification email. There is no problem creating the share. We are just clicking on the share icon, adjusting the share settings as needed, enter the external addresses, and send the share. The external recipients receive the email notification without issue, click on the link, perform the OTP, and then receive the message Your account does not have access to these resources. We have another Microsoft Support case open, but if anyone has any insights much would be appreciated. Also, note that when sharing from any user's OneDrive, no issue at all. All external account types can access the shares without issue. Thanks!
"Moving and copying across sites" limits
I have a question regarding the limits listed here and shown below: No more than 100 GB total file size No more than 30,000 files Each file must be less than 15 GB Do these apply to the browser-based "Move to" and "Copy to" operations? Or do they apply to files moved or copied via sync folders? Or do they apply to both/either? We have a few departments that need to periodically move large numbers of files from one site to another. They are currently using the "Move to" or "Copy to" function and finding it painfully slow and unreliable. We don't have budget for a migration tool, and the SP Migration Tool (frustratingly) can only be used to get content from outside sources into SharePoint Online.
How to create a rule to know send a mail if a file is modified
Hi, In a Library, I have tried to create a rule to send a mail if a file is modified. But the DocumentOwner does not receive any mail. Please note that the same rule works for a List. Do you know which parameters I need to use to receive a mail for a Library?
JSON formatting affecting Tile view when pic is modified
Hello! I am hoping someone can help with a random annoying JSON formatting issue I'm having! I am using a SharePoint list with a Tile view. It's JSON formatted to fit the file thumbnail on the tile - all good so far (I believe anyway, JSON is not something I am overly familiar with!). However, I've noticed when I modify the photo, the thumbnail ends up tiny on the tile and no amount of refreshing the screen changes it. Why is this? How can I sort it? See below, the pic on the left is the standard view size when the file is uploaded. The file on the right is post-modification (when it used to be the same size as the left picture and all I did was change it from a colour photo to B&W). This is my JSON formatting on the view itself: { "elmType": "div", "attributes": { "class": "sp-card-previewColumnContainer" }, "children": [ { "elmType": "div", "attributes": { "class": "sp-card-imageContainer" }, "style": { "max-height": "260px", "display": "flex", "object-fit": "contain", "justify-content": "center", "align-items": "center" }, "children": [ { "elmType": "filepreview", "attributes": { "src": "@thumbnail.small" }, "style": { "max-height": "100%", "max-width": "100%", "display": "inline-block", "object-fit": "contain" }, "filePreviewProps": { "fileTypeIconClass": "sp-fileTypeIcon-cardDesigner", "brandTypeIconClass": "sp-brandTypeIcon-cardDesigner" } } ] } ] },unable to edit sharepoint page
Hi Experts For a unified group sharepoint site, none of the user is able to edit the page as it is giving message user1 is editing this page. user1 is no more the member of this unified group, neither siteadmin, siteowner or groupadmin. user1 does not exits its disabled account in AD. When other users try to discard user1 's changes, it says it will revert everything back to some previous date. experts guide me onthis
Search Function | Files Not Showing Up
Greetings Community, My colleagues with same access as mine can open these files from below (via navigating) But when they search as above screenshot, it doesn't show any results. This settings are already enabled: Please let us know what could be an underlying reason and possible solution to this issue. Thank You :)
SharePoint Guest Expiry Query
We have recently enabled the 30 day guest expiry at tenant level across SharePoint and have had a couple of queries. Because the minimum days we can set is 30, it is difficult to test. If access expires for a user, do their permissions get removed from the entire site? For example, if we reshared with the same external user after their access has expired, would they have access to everything across the site that they did previously (and would the original sharing links still work?) Or would we need to reshare the content with the user again (which will create new sharing links)? We do not use Sharing Link expiry on this site.Allow Non-Owner Members to Share Edit Privileges with their own List & Libraries
I manage a SharePoint site where we want members to access only content they need access to. Each member is assigned to a portal based on their location in Entra ID. To allow users to work together on projects we need user to be able to share document libraries and list with edit rights. Right now users can share their own created list and libraries, but the invited users only have read permissions. Is their anyway to set it to where they can also have edit permissions. We don't every user to be a an owner of portal sites.JSON formatting within SharePoint not functioning?
Hello! Has anyone noticed a sudden degradation with JSON formatting across SharePoint? I have code on a SharePoint list that has suddenly stopped working properly when I use it on another view. I cannot see to even be able to modify simple, out of the box things, like the width or height of the tile. Anyone know if there is a bug with JSON formatting at the moment?Document Management in Sharepoint
I am looking for best practice resources for configuring/using/maintaining Sharepoint as a document management system. I am looking for documentation that shows/demonstrates how it would work for the end user. I am aware of the meta data that Microsoft Word and Excel offer and that this can be exposed as columns in Sharepoint. I was hoping to find best practice that shows how Sharepoint is setup so that it is simple for the end user to access, save, search and retrieve documents without having to necessarily know the entire structure. I was hoping that it might be possible for the end user to be guided when creating/saving for the name of the file, the meta data and the final location to save. It would then be simple for the documents to be found.
