SharePoint Threshold Limit Mitigation via Indexing Strategy
To address the SharePoint list/library threshold limit issue, we implemented a structured indexing approach: The document library contains 5000 items distributed across multiple libraries. We created indexes on relevant columns to optimize query performance and enable filtering/sorting without triggering the threshold limit. This indexing strategy allowed us to successfully access and manage the SharePoint site without performance degradation or errors due to the threshold limit. This approach ensures scalability and maintains usability for end users, especially when working with large datasets in SharePoint Online. Anyone has face the similar kind of situation and tried in a different way to fix that, then please share.Modernizing Legacy Intranets with SharePoint Online
Modernizing Legacy Intranets with SharePoint Online: A Strategic Guide In today’s fast-paced digital landscape, legacy intranets often become bottlenecks rather than enablers of productivity.Outdated interfaces, limited mobile access, poor search capabilities, and siloed content can hinder collaboration and employee engagement. Enter SharePoint Online—Microsoft’s cloud-based platform that offers a modern, scalable, and secure solution to revamp your intranet experience. Why Modernize? Legacy intranets, typically built on older versions of SharePoint or custom platforms, struggle to meet the evolving needs of hybrid workplaces. Modernizing with SharePoint Online brings: Cloud-first agility: Seamless updates, scalability, and integration with Microsoft 365. Enhanced UX: Responsive design, intuitive navigation, and personalized content. Improved collaboration: Deep integration with Teams, OneDrive, and Viva. Security & compliance: Enterprise-grade governance and data protection. Key Benefits of SharePoint Online Modern Sites & Pages SharePoint Online introduces communication sites and team sites with rich, responsive layouts. These are easy to build and maintain, even for non-technical users. Powerful Search & AI Microsoft Search, powered by AI, delivers personalized and contextual results, making content discovery faster and smarter. Integration with Microsoft Viva Viva Connections brings your intranet into Microsoft Teams, creating a unified employee experience hub. Automation & Workflows With Power Automate and Power Apps, you can digitize forms, approvals, and business processes without writing code. Migration Strategy: From Legacy to Modern Modernization isn’t just a lift-and-shift. It requires a thoughtful approach: 1. Assessment & Planning Audit existing intranet content and usage. Identify what to migrate, archive, or redesign. Define goals aligned with business needs. 2. Information Architecture Redesign Reorganize content using modern taxonomy and metadata. Leverage hub sites for better navigation and governance. 3. Content Modernization Convert classic pages to modern pages. Use modern web parts for dynamic content delivery. 4. User Adoption & Training Engage stakeholders early. Provide training and support to ensure smooth transition. 5. Governance & Security Implement policies for content lifecycle, permissions, and compliance. Use Microsoft Purview for data governance. Real-World Impact Organizations that have modernized their intranets with SharePoint Online report: 30–50% increase in employee engagement Significant reduction in IT overhead Faster onboarding and knowledge sharing Final Thoughts Modernizing your legacy intranet with SharePoint Online is not just a tech upgrade, it’s a strategic move toward a more connected, agile, and empowered organization. With the right planning and execution, your intranet can become a central pillar of digital transformation.Change Shared file's permission from Edit to Read only
Hello, good afternoon. We have a Site for the Finance team, one of my colleagues who is a Member of the site, shared a few documents with a few users outside the finance team (but withing the company) to start with they were given Edit permission, but now that the files were revised accordingly, the permission should be changed from Edit to Read only so that they cannot keep changing the files. My colleague R created the file, and shared it, but now, when he is trying to "manage access" they gets the following message (saying they are not the owner of the file - thought they created it) - and the same is happening with several other documents There is nothing on the site, preventing members from changing permissions. Why is this happening and is there a way to work around this issue? thank you for your help. Kind regards,
Microsoft IPs in audit logs
I'm investigating an incident and noticed that in many instances throughout the audit log, there is a Microsoft IP address associated with the action (in this case the action is "FileAccessed"). I'd like to know if this is some backend process that occurs automatically when using Sharepoint, or if this action originated from a user, but appears as a Microsoft IP due to some interaction with the server/onedrive/other process. Thanks in advance, helping me with this example could help in a lot of other areas of this audit log investigation as well.
Accessing Teams Private Channels Files in SharePoint
Is there an issue currently with accessing Teams Private Channel files in SharePoint? I have looked but cannot find anything. Recently our users that used to access Teams Private channel files within SharePoint (by going to the sharepoint site and Documents and then In Channels) have noticed that when they click a folder it doesn't take them into a file list, it just does nothing. If they then press F5 to refresh it will usually take them into the list of files. Accessing the files with Teams is fine still, only an issue if you use SharePoint. I've tried this on a few other sites within our Tennant and it happens on our other sites too.Restoring overwritten file by Power Automate
I'd like to know there's any way to restore file which is overwritten by the automation workflow. File is copied from another folder in document library to another folder by overwriting. As I've checked activity of its folder, it shows that workflow deleted the previous file before creating new file. The action in the workflow Currently, I've tried to restore from Microsoft Purview but it doesn't work. Also, these's no anything in recycle bin or second bin. And file doesn't have any version history because it new created one. Thank you in advance for any response, either good or not.
SharePoint online document library - document properties not getting update values in word document
Hi All, We have created an application in SharePoint online. This application creates Word documents in which SharePoint list fields are merged. When creating a new item in SharePoint, the Word document shows the correct date values: 1. Create new item in SharePoint. Dates are 1/9/2025 and 2/9/2025 2. Opening the related word document shows This is correct behavior 3. Change any field through 'Edit properties'. Still the dates are 1 and 2/9/2025 4. If I open the Word document now I see that the dates have a value of 1 day less then the provided date. The category is updated correct. 5. When downloading the document the correct values are shown 6. Also when opening the document through View in browser > Edit document > Open in desktop, I see the correct values Question is: 1. Why don't we see the correct values when the Word document is directly opened in the browser? 2. Is there a possibility to open the Word document always in the Client (desktop) itself instead of directly on the browser? We already tried changing the below Advanced library settings (changed it in Open in Browser/use the server default), but this didn't gave the correct solution.
Difficulty loading Teams Channels folders in SharePoint
During the last week, I've had users struggle to access Teams channel folders from SharePoint for web. They can navigate into the Document library, but when they click on the Teams channel folder, it hangs and fails to load. Currently, they are using a workaround to access the Teams channel directly and click 'open in SharePoint.' I've also had issues with the files tab in the same Teams channels loading. I get an error message that the page could not be loaded.
Restrict Document Library so that only specific folders shared with a user are visible to them
We are migrating from Slack to Teams and need a historical archive of our Slack channel conversations. I have an export of my Slack channels (roughly 4000 public channels and 4000 private channels). Each channel is a separate folder with an .html copy of the conversation history of that channel. I want to create two document libraries on a communication site. One for public channels that will be shared with an org-wide group. I plan to move the 4000 public channel folders into there. This is not ideal because scrolling through the list will be very slow but it is the best solution we can think of for this. We plan to educate on how to search efficiently, or use a CoPilot agent to search. The other document library for private channels we want to also share org-wide. However I want to remove inheritance on each folder. And then assign permissions to the folder based on if you were a member of the equivalent channel in Slack. So for instance, I am a member of 40 Slack channels, so I would be granted access to just those 40 channels in the document library. My goal is that a user can access the main sharepoint page, and access the private channels document library, and only see the specific allotment of folders, rather than all 4000. Is this plan feasible? I know there are issues with list view thresholds and potentially drops in performance. How bad might they be? Am I missing anything that could derail this? And permissions management at the folder level after the fact would normally be a nightmare, however in this instance we plan to make this a locked-in-place historical archive. Users would have read-only permissions, and we will never alter the permissions on the site or libraries or folders ever.SharePoint folder "modified" date not accurate
Hi, the date in the system column "modified" for folders is not accurate. Although new files are created within the folder or modified, the folders modified date does not change. Which events trigger the modified date of a folder? Thx for your help. 🙂 Best regards
