Forum Discussion
Download and Access Issues for External Users with SharePoint “Anyone” link sharing option.
Hi All,
We are looking for help resolving a recurring issue with file sharing in SharePoint. All files and folders we share with external customers use the “Anyone” sharing link option (Anyone with the link can access). Despite this, we regularly face these problems:
- Customers can view files but cannot always download them from the browser (for example, using the "Create a Copy”, “Download a Copy" or "Save as" option in the PowerPoint files).
- Sometimes, sharing the parent folder (containing the file) link allows the external user to download, even though the file link itself does not.
- The problem is intermittent and not linked to settings or policies—sometimes everything works, sometimes it does not, even when we generate new links.
- No restrictive site, library, or organizational policies are applied; “Block download” is not set and full link access is confirmed.
- Using a private/incognito tab sometimes enables the link to work when it otherwise fails in a normal browser session, but not always.
We want to understand why this happens and whether there is an underlying issue, known bug, or additional configuration we should review that could make “Anyone” links unpredictable for downloads with external users.
Has anyone else experienced similar issues? If so, how did you resolve it, or are you still searching for answers?
We’d really appreciate hearing your experiences and suggestions!
Thank you for your advice and support!
3 Replies
- Jan_SharepointBrass Contributor
I am experiencing similar issues. It appears you have investigated the issue from various angles.
What makes it difficult to run a proper diagnostic is that there are so many variables to provide access (permissions) to a document (file) on Sharepoint. No logs are available to run checks as to what permission changes have been made in the past on a single document. I've had it happen that I was blocked from documents at a site that i am owner of. It wasn't clear what caused this issue, I am assuming a policy change from Microsoft. I was able to restore it, but it remains unclear why it occurred in the first place. - Jan_SharepointBrass Contributor
Re: end goal: It appears that Lalrinmawia wants to allow external users (from a different domain name, I presume) to access or download documents on their SharePoint site.
Re: your other questions, i would be interested in the answers too. - TheChosen1Copper Contributor
When an external user opens a PowerPoint, Word, or Excel file in the browser via an Anyone link, the file is opened using Office for the Web (WOPI).
What sharing link role did you choose when sharing the object? View-only or View but not download?
What is the end goal of this?