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MaximusDecimusMeridius's avatar
MaximusDecimusMeridius
Copper Contributor
May 14, 2025

Unable to add new Managed Metadata tag to Library items

I have SharePoint Admin permissions. There is a field I'm using called 'Publisher', which is open, yet doesn't allow us to add any new term.

The setup looks like this:

Within the Global term store:

 https://<domain>-admin.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/termStoreAdminCenter

- Term group

-- Term set (Publisher) (Submission policy - Open policy: Users can add terms from a tagging application.)

--- Adidas

--- Reebok

--- Nike

 

Within the Site term store: 

https://<domain>.sharepoint.com/sites/<Site>/_layouts/15/SiteAdmin.aspx#/termStoreAdminCenter

there are no term groups visible.

 

In the Site Documents library:

Content types are enabled.

I have a Publisher column, associated with most of our content types. There's a default publisher, "Our company".

The column settings include "Allow users to type new values".

 

The Issue

Regardless of whether I edit in grid view, or in the Details pane, once I click enter, or exit the field, or in the tag menu, the new publisher doesn't save. Users cannot enter a new publisher term.

 

Debugging

I have tried toggling term store settings (closed/open).

I've tried toggling the "Require that this column contains information" (since it works for similar issue people commonly have with the 'Description' column).

 

 

6 Replies

  • Amaga84's avatar
    Amaga84
    Copper Contributor

    So this seems to be an issue with the Modern UI... When you click the tag icon, you have at the bottom the option to Return to classic. A modal window opens, and in the Classic UI you can add your own tag without a problem. Seems a Microsoft issue.

  • CharlieRem888's avatar
    CharlieRem888
    Copper Contributor

    So actually you have to click on the tag icon, and then, if (and only if) the term set is with an "open policy", there are 3 vertical dots next to the term set or the terms: you can click on it, and select "New Term".

    See this video at 10' which shows this: 

    https://www.youtube.com/watch?v=rS-tEIAp_rs

    "Understand Taxonomy & Folksonomy Part-1"

    • MaximusDecimusMeridius's avatar
      MaximusDecimusMeridius
      Copper Contributor

      Solved. In the Terms Store, <domain>.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/termStoreAdminCenter I made sure the term set was an Open Policy.

      Next in the library, I found that a tiny 3 dots appeared when clicking on the Tag. After clicking the dots, then click "New Term". This is the only way it appears for users to add a new term to the set. 

      It's a horrible UX element in my opinion; No users are able to find it on their own, so they get a bit frustrated and need guidance to show them.

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