Sharepoint deleting data and sites
Hello, We have noticed an issue that started about a year ago in which data is being deleted in Sharepoint. When looking at this data in the Recycle bin, it will show it was modified/deleted by specific Users but these user deny ever doing such a thing. It is at the point in which we believe the Sharepoint system itself is actually deleting data possibly due to a bug. It would be odd for the employees tagged in the Modified By field to have deleted it. Our data is backed up so recovering any deleted items isn't the issue. The issue is that we are trying to get Microsoft to investigate. We have submitted tickets through the MS 365 portal but they state they only work on break/fix issues. Any recommendations? I can see searching the internet this issue has come up for many others in the past.
My Content Type instances have duplicate Document IDs (dlcdocid).
Hi, I have a Documents library with Content Types enabled, and with the Document ID service enabled. However new documents do not have a unique ID, but all get assigned the same ID as the content type template. The setup I enabled Document ID service via the Site Collection Features: https://<domain>.sharepoint.com/sites/<sitename>/_layouts/15/ManageFeatures.aspx?Scope=Site I enabled and configured content types. I created a Word template in the SharePoint library, and used Insert > Quick Parts > Document Property to create form fields sync'd with the Library/content type columns (Description, Project, Status). I downloaded the Word template from the same library into my OneDrive sync'd location, and uploaded it to the site collection's Content Types https://<domain>.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/contentTypes and sync'd to the site content types. I created documents in the library using the "New" menu. Later I ask the user or reviewer to update the document frontsheet with the dlcdocid (Insert > Quick Parts > Document ID value, or Insert > Quick Parts > Field... > DocProperty > _dlc_DocId) as well as the SharePoint Version using the policy label method (https://learn.microsoft.com/en-us/answers/questions/5146555/sharepoint-label-to-embed-version-in-word-doc-havi) via Insert > Quick Parts > Document Property > Label. The Problem In the Documents library, new Word files are being re-assigned the original dlcdocid of the template (say DOCUMENT-0123456789-5). Now the "unique" URL shows me a list of multiple files all with DOCUMENT-0123456789-5. This is a read-only field so I cannot edit or delete the IDs. I want to have a Content Type template, with the frontsheet/header/footer fields sync'd with the Library columns, but I also want each document to have a unique ID and version. Help requested Is there a way to fix the template to clear the template ID, and to avoid this issue on future templates? How should I replace the template? Is uploading Template copies to the Content Type bad? Should I instead point to the file URL? Does it matter where the Template file is stored? Are there any ways to reset the ID of the few existing documents with the duplicate value?
Linking a specific OneNote page to a Sharepoint List
Hello, I am trying to link a OneNote page in a Sharepoint list via the Hyperlink field. So basically users would copy the link to the OneNote (shared) page in the URL field of Sharepoint. However, I keep getting an error when I save the list with the page URL in (it works well before saving!). I can link the general notebook, but not a specific page (which is what I am interested in). I read it might be linked to a limitation in the number of characters that Sharepoint accepts as URL? Can somebody help me on this? Many thanks! Kind regards Valeria
SharePoint Workflow Manager service constantly restarting - InvalidCastException
We recently started encountering an issue with the Microsoft Workflow Manager. Every few minutes the Workflow Manager service will crash and restart. We have 3 hosts to manage 2013 workflows in our SharePoint 2016 environment. Workflows in the environment continue to work, but sometimes delayed or unavailable. We went ahead and upgraded to the SharePoint workflow manager that was released this year (2023) as the Microsoft one has been deprecated, still with 3 nodes in the farm. We are still encountering the same issue. All that is recorded in the event viewer is "Failed Service Bus Operation: System.InvalidCastException: Specified cast is not valid." Which is then followed by "Application: Microsoft.Workflow.ServiceHost.exe Framework Version: v4.0.30319 Description: The process was terminated due to an unhandled exception." And after a moment or two, the Workflow Service comes back online. My best guess is that there is an offending workflow that is trying to cast an incompatible value? I can't seem to find it though, and I find it odd that it crashes the workflow service and there is no further information on what workflow or where to look to fix it. Nothing in the SPLogfiles that jumps out either. Here are the screenshots from the Event Viewer:
Best Practice guide for stretched HA farm?
Hi, Im planning a SharePoint Subscription farm over 2 data centers. Should be pretty simple. Farm will consist of: dc 1: 1 spfe, 1 spapp, 1 sql dc 2: 1 spfe, 1 spapp, 1 sql Sql servers will be AlwaysOn. Im not sure how to set up the sp servers. Is there a preferred way to set it up, with how to? Our domains have 10gb connections so should be more than sufficient for stretched and HA. Can CA site be hosted from multiple servers? How are IPs/DNS/certs handled? What else do I need to get my head around? Thanks. Swan
SharePoint 2013 Newsfeed
I have a largely cosmetic problem. I have deleted and re-created someone's mysite (OneDrive). Now works fine. However, the landing page is the Newsfeed. It is stuck on an error about setting up OneDrive. It doesn't seem to have noticed OneDrive is fine. What I want to do is just reset the Newsfeed to its defaults. It looks like it is "stuck" as if OneDrive is broken. In SharePoint 2013 can I reset a NewsFeed page for a user in a non-disruptive way because the user now has data on their OneDrive. Stephen
Sharepoint - Prevent a new version each time a document is read
Hello, i am using Library in sharepoint for managing documentation using version and simultaneous collaboration on Word and Excel file. This is great. However, there is a drawback : each time someone open a document just for read it, a new version is store which is not releated to a real change. I ask users to download file an open it localy when not change is required however, errors happened and it is not easy for everyone to not forget this rule. One solution is to force checkout of the document before change (option in the library of sharepoint). In that way, a box appears at the end of the user operation for asking to checkin the new version. In this way the user will not checkin if nothing changed and prevent error. The drawback is that it prevent simultaneous editing 😞. I am looking for a way to not prevent simultaneous editing but be sure that not new version is created if not change has been made to the document or ask confirmation to the customer when a new version if about to be created in sharepoint. Is it possible ? Using power app ? How ? thank a lot for your help.Preview .eml and .msg files in SharePoint on premises
I have a question regarding Preview of files. In Office 365 there are a lot of options to preview files. But I am looking into SharePoint server. And especially into eml and msg files can you preview them in SharePoint On Premises? And is it already possible in the 2013 version or do you need to upgrade? If a upgrade will be made it will be 2019. Is it also important to have Enterprise or Standard if it works? Thanks in advance.
