Microsoft Syntex: Turning Your Documents Into Digital Intelligence
In today’s workplaces, organizations generate an overwhelming amount of content—contracts, invoices, reports, emails, and more. Manually managing, classifying, and extracting insights from this information is not only time-consuming but also prone to errors. Microsoft Syntex, an AI-powered service within Microsoft 365, transforms the way businesses handle content. By automatically classifying files, extracting metadata, applying compliance policies, and even generating new documents from templates, Syntex brings automation and intelligence directly into familiar tools like SharePoint, OneDrive, and Teams. This blog explores how Microsoft Syntex helps organizations boost productivity, reduce operational costs, and unlock the true value of their content.
SharePoint Threshold Limit Mitigation via Indexing Strategy
To address the SharePoint list/library threshold limit issue, we implemented a structured indexing approach: The document library contains 5000 items distributed across multiple libraries. We created indexes on relevant columns to optimize query performance and enable filtering/sorting without triggering the threshold limit. This indexing strategy allowed us to successfully access and manage the SharePoint site without performance degradation or errors due to the threshold limit. This approach ensures scalability and maintains usability for end users, especially when working with large datasets in SharePoint Online. Anyone has face the similar kind of situation and tried in a different way to fix that, then please share.Modernizing Legacy Intranets with SharePoint Online
Modernizing Legacy Intranets with SharePoint Online: A Strategic Guide In today’s fast-paced digital landscape, legacy intranets often become bottlenecks rather than enablers of productivity.Outdated interfaces, limited mobile access, poor search capabilities, and siloed content can hinder collaboration and employee engagement. Enter SharePoint Online—Microsoft’s cloud-based platform that offers a modern, scalable, and secure solution to revamp your intranet experience. Why Modernize? Legacy intranets, typically built on older versions of SharePoint or custom platforms, struggle to meet the evolving needs of hybrid workplaces. Modernizing with SharePoint Online brings: Cloud-first agility: Seamless updates, scalability, and integration with Microsoft 365. Enhanced UX: Responsive design, intuitive navigation, and personalized content. Improved collaboration: Deep integration with Teams, OneDrive, and Viva. Security & compliance: Enterprise-grade governance and data protection. Key Benefits of SharePoint Online Modern Sites & Pages SharePoint Online introduces communication sites and team sites with rich, responsive layouts. These are easy to build and maintain, even for non-technical users. Powerful Search & AI Microsoft Search, powered by AI, delivers personalized and contextual results, making content discovery faster and smarter. Integration with Microsoft Viva Viva Connections brings your intranet into Microsoft Teams, creating a unified employee experience hub. Automation & Workflows With Power Automate and Power Apps, you can digitize forms, approvals, and business processes without writing code. Migration Strategy: From Legacy to Modern Modernization isn’t just a lift-and-shift. It requires a thoughtful approach: 1. Assessment & Planning Audit existing intranet content and usage. Identify what to migrate, archive, or redesign. Define goals aligned with business needs. 2. Information Architecture Redesign Reorganize content using modern taxonomy and metadata. Leverage hub sites for better navigation and governance. 3. Content Modernization Convert classic pages to modern pages. Use modern web parts for dynamic content delivery. 4. User Adoption & Training Engage stakeholders early. Provide training and support to ensure smooth transition. 5. Governance & Security Implement policies for content lifecycle, permissions, and compliance. Use Microsoft Purview for data governance. Real-World Impact Organizations that have modernized their intranets with SharePoint Online report: 30–50% increase in employee engagement Significant reduction in IT overhead Faster onboarding and knowledge sharing Final Thoughts Modernizing your legacy intranet with SharePoint Online is not just a tech upgrade, it’s a strategic move toward a more connected, agile, and empowered organization. With the right planning and execution, your intranet can become a central pillar of digital transformation.Change Shared file's permission from Edit to Read only
Hello, good afternoon. We have a Site for the Finance team, one of my colleagues who is a Member of the site, shared a few documents with a few users outside the finance team (but withing the company) to start with they were given Edit permission, but now that the files were revised accordingly, the permission should be changed from Edit to Read only so that they cannot keep changing the files. My colleague R created the file, and shared it, but now, when he is trying to "manage access" they gets the following message (saying they are not the owner of the file - thought they created it) - and the same is happening with several other documents There is nothing on the site, preventing members from changing permissions. Why is this happening and is there a way to work around this issue? thank you for your help. Kind regards,
OneDrive “Auto Sync SharePoint Library” GPO not working no errors, registry keys present
Hello, I am trying to deploy the “Configure team site libraries to sync automatically” Group Policy for OneDrive, according to Microsoft’s official documentation, in order to automatically sync a SharePoint library for my users. Here is what I have already checked: The GPO is set to “Enabled” with the correct library string and format. The expected keys are present in the Windows registry on client machines. gpresult confirms the GPO is applied. All computers run Windows 10 (22H2), with the latest available OneDrive client. Files On-Demand is enabled. No related errors appear in the Event Viewer after multiple reboots and gpupdate. I have also tried applying the registry settings manually. Despite this, the target SharePoint library never appears for our users in File Explorer or in the OneDrive client. Has anyone faced and solved a similar issue? Are there any hidden prerequisites or troubleshooting tips for this policy? Thank you very much for your help!
Stock images -- insert or change not working
We are a GCC cloud client. Starting Tuesday, we are no longer able to add images or change images while accessing from the Stock Images option. When we click stock images, the app sits and spins and then throws an error "Your search didn't match any content. Please try another term". Does matter what the term is, it doesn't resolve. Prior to this, when clicking stock images, the window would open with images where we could then filter, etc. Now nothing will show not matter what. I am a SharePoint admin, we have also tried with Site owners and on different browsers with cache cleared. We did submit a ticket with MS, but response has been slow. Anyone else experiencing this?SharePoint List calculated column formula using a Lookup column reference
Given: A SharePoint List (SPL) called Contractors with the following columns: ContractorID // Display name of the default ID column ContractorName Another SPL called Reports with the following columns: ReportID // Display name of the default ID column ReportNumber // Calculated column Contractor_ID // Lookup column referring to the ContractorID column of the Contractors SPL The calculated column, ReportNumber, would have a formula similar to: = [ReportID] & "-" & Contractor_ID Question: Does SharePoint Lists support the use of a Lookup column in the formula of a calculated column? If so, I need help on the proper syntax for the formula. (The formula above is not working) Thanks in AdvancePower Automate and SharePoint List Required field URL
Morning: I have a problem. I am creating an automation based on a SharePoint list. The automation will check for date, and send a notification out when a document needs to be revised, at which point, the Document's status will change form Live to "Due revision". To make that change, i added an Update File and here is the problem The list has "Required" fields one of them is "Document Title" which is a Hyperlink type. this field has 2 parts, URL and Alternative Text. The Alternative text is what displays on the list The problem is, when using Power Automate "Get Items" " Document Title" on the "Update Item" action, then it will display the URL on the list instead of the document name (instead of showing the name of the Document it shows URL) So, is there a way to sort this out (other than changing the filed to not required - since it is an important one) Thank you
I can't publish content types with template from HUB anymore
We have a Content type HUB for our content types. There is 1 parent and many child content types. The template library is listed on the same HUB site. The templates are used in the content types. The existing URL is: /sites/contentTypeHub/Templates/[Name of the template].docx. Everything worked fine until I try to publish an update on 22 may 2025. The error: The operation failed on one or more Metadata web service application proxies: Taxonomy_HrstGnW7grNsmI2m437TvQ==. Please contact your administrator and check the log files for more error details. Content type publishing list error: If I try to publish the content type in 'classic SharePoint' I get an access request page. If I fill in this form, I get the acces request myself, because I am site owner. Accept this access request does not help to solve the problem. Detailed information: Publication with template = Error, access denied. Without template, I am able to publish the content type. (But we need the template) Use of managed metadata field: We use 4 term store sets. Permissions: I'm site collection admin and site owner of the HUB site. I'm Admin on the term store admin center. I'm site collection owner of the sites where the content types are published. I have full control on the HUB site and all libraries including the template library. Last successfully published date: 12 may 2025 (With template) Note: The templates are stored in the template library on the HUB site. They required version history. That's why we don't use the 'upload a template function'. But the function 'use an existing template'. Does anyone have any idea to solve this?
