rss.livelink.threads-in-node

How to copy alternate language site pages to another site

DWTK — Fri, 05 Jun 2026 17:37:40 GMT

Hello,

I have a requirement to copy an alternate language site page to other sites. The source site has 2 languages; english (default and french as the secondary) I want to duplicate that configuration however when I copy the site pages using Share Gate (incl. the fr folder) the options don't match.

How can I copy the alternative language site page from one site to the other and it display as an option.

Thank you
DWTK

How to create a template from a modern Sharepoint online communication site

skellebob — Fri, 05 Jun 2026 10:08:26 GMT

I thought I saw recently something indicating that Microsoft were going to make it easier to create your own tepmplate for a modern comms SharePoint online site. Did I imagine that? Was it wishful thinking or can someone point me to the article?

Alternatively if someone knows how to do it without using powershell / sharepoint shell or jason files (or has a code guide that is more of an idiots guide to building blocks - just stick these bits together indicating where the colours can be changed) that would be truely awsome.

Sharepoint sites got easier to make with drag the web parts about , but making a template has gone off the charts for me. Save as was good for me - I don't expect it to be that simple ever again but am I missing something, it can't be coders only, surely?

Looking forward to your ideas of how to do it.

Thank you

Copilot, Microsoft 365 & Power Platform Community call

VesaJuvonen — Fri, 05 Jun 2026 08:46:32 GMT

💡 Copilot, Microsoft 365 & Power Platform Development bi-weekly community call focuses on different use cases and features within the Microsoft 365 and Power Platform - across Microsoft 365 Copilot, Copilot Studio, SharePoint, Power Apps and more. Demos in this call are presented by the community members.

👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you!

📅 On 11th of June we'll have following agenda:

Latest on SharePoint Framework (SPFx)
Latest on
- Copilot prompt of the week
- PnPjs
- CLI for Microsoft 365
- Dev Proxy
- Reusable Controls for SPFx
- SPFx Toolkit VS Code extension
- PnP Search Solution
Demos this time
- Mike Fortgens (Ichicraft) – Personalized SharePoint pages with configurable widgets
- Vipul Jain (Bosch Global Software Technologies) – Creating Smart Export to PDF in SharePoint Online using SPFx
- João Mendes (Kuehne & Nagel) & Hugo Bernier – Creating a custom events web part with React and SharePoint Framework (SPFx)

📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite

📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join

💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

Copilot, Microsoft 365 & Power Platform product updates call

VesaJuvonen — Fri, 05 Jun 2026 08:44:38 GMT

💡Copilot, Microsoft 365 & Power Platform product updates call concentrates on the different use cases and features within the Microsoft 365 and in Power Platform. Call includes topics like Microsoft 365 Copilot, Copilot Studio, Microsoft Teams, Power Platform, Microsoft Graph, Microsoft Viva, Microsoft Search, Microsoft Lists, SharePoint, Power Automate, Power Apps and more.

👏 Weekly Tuesday call is for all community members to see Microsoft PMs, engineering and Cloud Advocates showcasing the art of possible with Microsoft 365 and Power Platform.

📅 On the 9th of June we'll have following agenda:

News and updates from Microsoft
Together mode group photo
Vishal Anil – Announcing the Communicator App in Microsoft Teams
Steve Pucelik – From Versions to Insights: AI-Powered Document Intelligence in SharePoint Embedded
Anshul Jethwani & Harish Swaminathan – Introduction to 8 new Agent Builder templates for Microsoft 365 Copilot

📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/ms-speakers-call-join
🗓️ Download recurrent invite for this weekly call from https://aka.ms/community/ms-speakers-call-invite

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

Microsoft list item not loading and giving "Getting your data..." error

hg0596 — Tue, 02 Jun 2026 20:17:25 GMT

I have a Microsoft list which has a custom form using Power Apps. I am able to enter new entries into the list but when I click any previously entered list item, it shows "Getting your data..." but does not load even after long. Screenshot shown below:

Bulk link updates

PhreeRun — Tue, 02 Jun 2026 15:00:51 GMT

First off, apologies if this is in the wrong community.

All files are held in the same sharepoint library.

So in the library there is an excel file which gets updated a couple of times a year and lets say 20 word fiiles containing roughly 5 links per file referencing 4 ranges in the excel file. These word documents are also updated several times a year.

When either the excel documented if updated a new file if generated with a new name which replaces the old one and the old one is archived.

The word documents are simply edited and renamed with the old one being archived.

I'm looking for a way to update the links in the word documents to pick up the same ranges in the new spreadsheet. As it currently stands I need to manually update each link which is time consuming, prone to error and stupid :-)

anyone come across this need and if so how did you solve it?

thanks in advance

Moving Files from a Shared Drive to a SharePoint site

Chris_Clark1968 — Tue, 02 Jun 2026 07:26:41 GMT

Hi,

I've seen the moving of files from a Shared Drive to a SharePoint site can be tricky, depending on the size of the files that are to be moved.

What is the best and most effective way to move folder, files.
I'm not sure yet of the number of folders and size of the files that will need to be moved?

Can anyone provide an advise on this, please..

Regards

Chris

Metadata for SP library

nerdyplayer — Mon, 01 Jun 2026 19:58:46 GMT

Want to get rid of folders within libraries. Issue, to sort them with columns every time people have to go into details or edit in grid view to fill them in.

How can I create something that's easier for users to enter in the metadata? Goal is setup filters for finding their documents.

OneDrive site locked NoAccess for 1 month - Ticket #2605040040008376 - No resolution

nardila — Mon, 01 Jun 2026 15:56:41 GMT

I have an open Microsoft support ticket for over 1 month with no

resolution. Hoping the community or a Microsoft engineer can help.

SITUATION:

A departed user (deleted over a year ago) had a OneDrive site that

was accessible to other users until recently. Since then the site

is completely inaccessible to everyone including admins.

Current Status: Active

LockState: NoAccess

WHAT WE TRIED:

- Set-SPOSite -LockState Unlock → command succeeds but site stays blocked

- Set-SPOUser -IsSiteCollectionAdmin $true → fails with "Access to this

Web site has been blocked"

- User does not exist in Entra ID, Deleted Users, or Deleted Sites

ROOT CAUSE IDENTIFIED:

Site was under a 5-year retention policy in Microsoft Purview.

Policy showed error "SiteInReadonlyOrNotAccessible" for this OneDrive.

We removed the OneDrive from the policy exceptions but the site

remains locked.

This appears to be a deadlock:

- Site is locked so retention policy cannot detach

- Retention policy prevents site from being unlocked

No eDiscovery holds found on the site.

Microsoft support has been unable to resolve this for 1 month.

Does anyone know how to break this deadlock?

Document Sets - Want Subfolders (not just files) to inherit metadata

MisterJJ — Mon, 01 Jun 2026 03:09:23 GMT

Trying to get subfolders (the actual subfolder) in a document set to inherit metadata. We have files and files in subfolders inheriting correctly but currently subfolders in the set do not inherit data.

We are using the metadata column for view filter between active/pending/completed job status.
What happens is the subfolders don't show in the filtered view so you cant traverse the subfolder structure.

Show flat structure is not suitable as its hundreds of files.

The shared columns settings in library settings, says it syncs for all 'documents' in the set. This excludes folders.

Have tried power automate, but it doesn't seem to work applying the metadata to a folder object.

We need to able to change a document set from Active > Pending and all the metadata change.

Any ideas on how we can get the subfolders in inherit (and update) the metadata of the document set.

Thanks in advance.

SharePoint Showcase: From Chaos to AI-Ready with the SharePoint Admin Agent

sophiapeng — Fri, 29 May 2026 16:52:08 GMT

By: Sesha Mani and Sophia Peng

The way governance gets done continues to evolve. Across organizations, agents are no longer a sidebar conversation; they are showing up in everyday work, reasoning over content, and stretching how IT thinks about permissions, lifecycle, and recovery. At the Microsoft 365 Community Conference, nearly every demo this year landed on the same grounding question from CISOs and admins alike: "What will it reason over, and how do we stay in control?"

That question is exactly what the SharePoint Admin Agent was built to answer. In this month's SharePoint Showcase, we're spotlighting Microsoft's first-party AI assistant for managing your digital estate, along with the six-step Content Governance Journey it powers, designed to take a tenant from chaos to AI-ready through a practical governance journey.

Meet the SharePoint Admin Agent

As the content backbone of Microsoft 365, powering Teams, OneDrive, Loop, Copilot, Copilot Cowork, and a growing ecosystem of agents, SharePoint sits at the center of content governance. Permissions, lifecycle, resilience, and relevance now span users, apps, and AI agents. Managing that surface with portals and PowerShell alone doesn't scale.

The SharePoint Admin Agent brings these capabilities together in one simple conversational experience. Admins can ask questions in natural language, gain actionable insights, and take meaningful action without switching portals or writing scripts. Behind the scenes, it's powered by SharePoint Advanced Management (SAM), the foundation for Copilot-native governance, and aligned to the 3Rs framework: Readiness, Relevance, and Resiliency.

Because the SharePoint Admin Agent is a declarative agent, you aren't locked into a single surface. You can summon it from the SharePoint admin center, the Microsoft 365 admin center, Microsoft Teams, or directly inside chat, all gated by role-based access so only the right people can see admin-level insights and take admin-level actions.

The Content Governance Journey: a practical path to AI-readiness

We've mapped governance into a practical, six-step path that helps move a tenant from "I don't know where to start" to AI-readiness: Assess, Structure, Lifecycle, Oversharing, Access, and Resiliency. The agent rides along through every step, surfacing insights, recommending actions, and helping admins execute.

1. Assess content state

Status: Generally Available

Step one is the easy button. From the Advanced Management page in the SharePoint admin center, a single click kicks off a tenant-wide scan across SharePoint sites OneDrive’s, and tenant settings, with no manual data pulls or cross-referencing reports. The assessment returns a prioritized map of your content risks across Site Lifecycle, Oversharing, and Storage, with recommended next steps for each issue.

From there, you can ask the agent to go deeper, for example: “Which sites were last accessed by external users?” or “What policy should I create next?”

The agent reasons over your tenant signals and recommends actions you can take in place.

2. Control content structure with Catalog Management

Status: Built-in grouping: Generally Available · Custom catalogs: Public Preview

Many admins find it hard to answer questions like “which sites belong to Finance, and is Finance oversharing more than Sales?” Catalog Management makes that kind of grouping straightforward. Out of the box, your sites are grouped by region, department, and user type using built-in Microsoft 365 metadata, so you can target policies, reports, access reviews, and Copilot rollout with precision, department by department or region by region.

And because organizations are unique, custom catalog creation is rolling out now: build site groups by direct CSV upload, by custom site properties, or by Entra ID extension attributes, for example, an "Executive Leadership" group that's excluded from certain lifecycle notifications. This structure gives the system a stronger foundation for more precise insights and recommendations, and it sets the stage for deeper anomaly detection over time.

Storage runways, growth trends, and ranked cleanup opportunities all become more precise the moment you give the agent the coordinates of your organization.

3. Control content lifecycle

Status: Generally Available

Insights without ongoing automation drift back into chaos. Lifecycle skill turns inactive site management into an always-on system: a five-minute wizard lets you scope a policy (start with North America, or Finance, or just executive sites), set inactivity thresholds, choose who gets notified, and customize the message that lands in site owners' inboxes.

Run the policy in simulation mode to preview which sites would be flagged before any notifications go out, then flip to active to let it run automatically every month. Ask the agent "Identify sites with low activity owned by Sales and Marketing" and it returns a ranked table in seconds, with recommendations like "Archive these top 10 sites to free up 5 TB," and a one-step path to create the policy that prevents the same buildup next quarter.

4. Control content oversharing

Status: SAM Admin role: Generally Available · EEEU at file/folder: Private Preview

Oversharing is one of the first questions organizations want to answer as they prepare content for Copilot. Most enterprise oversharing traces back to five common causes: site privacy set to public, default sharing set to "Everyone," broken permission inheritance, the "Everyone Except External Users" (EEEU) group, and content without sensitivity labels. To make those root causes visible at scale, Data Access Governance (DAG) reports give you a tenant-wide permission view, supporting up to one million sites, with insights into root causes and built-in mitigation actions.

New in this wave: file-level reporting, starting with content shared via Everyone groups. Because file-level visibility is sensitive (a report can reveal what an executive is working on), we're introducing a new SharePoint Advanced Management Admin role, the SAM Admin, that grants the right people the right view without expanding broader tenant rights.

These reports are available in SAM today, while file-level integration with the agent is still to come. In the meantime, the agent can help admins identify overshared sites and answer broader governance questions, while the new reports provide deeper file-level visibility where needed.

5. Control content access

Status: Generally Available

Site Access Reviews help you delegate access reviews to the people closest to the content, site owners, while you maintain tenant-level visibility. The agent can help admins identify where reviews are needed and guide next steps. Site owners get a clear, branded email and a focused view that shows only the files and folders presenting an oversharing risk, not the entire site. Pair this with Restricted Access Control (RAC) and Restricted Content Discovery (RCD), both honored by Copilot and both delegable to site admins, to keep sensitive content out of AI reasoning until access is right.

6. Plan for resiliency

Status: Microsoft Baseline Security Mode GA · Microsoft 365 Backup GA - Multi-Geo Skill: Private Preview

Resiliency is the part of the journey that's easy to skip, and the part that matters most when something goes wrong. The agent is already connected to more than 60 tenant settings spanning sharing, storage, and permissions, so you can ask, "Is Microsoft Baseline Security Mode enabled in my tenant?" or "Where can I optimize sharing?" without digging through admin centers.

If recovery is needed, the agent helps you locate restore points across SharePoint and OneDrive from your Microsoft 365 Backup, and because recovery is high-stakes, the agent guides you step by step rather than acting on its own. Sign-up for Recovery Skill Private Preview.

New this month: the Multi-Geo Skill (Private Preview), starting with move-status tracking. Ask the agent about the status of user or content moves at the geo or user level, with no more hunting through reports for an update. More Multi-Geo capabilities, including initiating moves, are on the roadmap. Interested? Sign-up for Private Preview.

Designed with admins in the loop

One of the most important design principles behind the SharePoint Admin Agent is what it won't do. Ask it to delete overshared sites and it will say no. The agent is built to analyze, recommend, and take safe actions, but destructive operations like deleting content or removing sites stay in the admin's hands, with full context. By design, you can stay in control with the agent.

That's also why the new SAM Admin role exists: file-level insight is powerful, and the people who use it should be the ones who own it. The combination of conversational reasoning, a layered policy framework (RAC, RCD, inactive site policy, catalog management, and more), and clear role boundaries gives admins a governance posture that matches the pace of agent adoption: discover, decide, and act, without leaving the admin center.

What's next

The journey doesn't stop here. In the second half of 2026, expect deeper anomaly detection and notifications in the Storage skill, cross-skill queries that chain insights across permissions, lifecycle, and storage, the ability to control the agent's tone and temperament, and voice-driven tasks. A new Assess Progress capability will let admins track tenant readiness over time, and the Multi-Geo skill is set to expand from status tracking into initiating moves. Site owners will get their own governance hub, and we'll continue extending agent governance, including agent access insights, so the agentic estate stays as well-governed as the content beneath it.

Governance is the grounding question, and the strategic enabler

The real unlock is control. Instead of treating Copilot rollout as a tenant-wide switch, admins can roll out department by department or region by region. Take Finance as an example: scope inactive-site and ownership policies to that catalog, run the DAG permission report for the same set of sites, initiate Site Access Reviews with site owners, apply Restricted Content Discovery where labels or access aren't yet in place, and then enable Copilot for Finance with confidence. Repeat for the next group.

The SharePoint Admin Agent, together with the broader SAM portfolio, is how we’re meeting admins where they are: managing a rapidly expanding digital estate with conversational tools that make readiness, relevance, and resiliency something you can act on in real time, not just plan for. Open the SharePoint admin center, start the assessment, and let the agent show you how quickly focused governance can drive progress.

Learn more

Stay tuned every month for the SharePoint Showcase, where we share updates, best practices, and real-world examples of how SharePoint helps teams move faster, work smarter, and stay in control as AI reshapes work.

Copilot, Microsoft 365 & Power Platform Community call

VesaJuvonen — Thu, 28 May 2026 14:15:39 GMT

💡 Copilot, Microsoft 365 & Power Platform weekly community call focuses on different use cases and features within the Copilot, Microsoft 365 and Power Platform - across Microsoft 365 Copilot, Copilot Studio, SharePoint, Power Apps and more.

👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you!

📅 On 4th of June we'll have following agenda:

Copilot prompt of the week
CommunityDays.org update
Microsoft 365 Maturity model
Latest on PnP Framework and Core SDK extension
Latest on PnP PowerShell
Latest on script samples
Latest Copilot pro dev samples
Latest on Power Platform samples
Picture time with the Together Mode!
Mark Kashman (Sympraxis Consulting) – Use SharePoint pages and a single-source list for tracking marketing activities
Kenny Oduala (First Bank of Nigeria) – Building a Scalable Loan Management SPA in SharePoint with SPFx, Custom Navigation, and Workflow Automation
Federico Porceddu (Avanade) – Introduction to Copilot Engagement Program

📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite

📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

Copilot, Microsoft 365 & Power Platform product updates call

VesaJuvonen — Thu, 28 May 2026 14:17:27 GMT

💡Microsoft 365 & Power Platform product updates call concentrates on the different use cases and features within the Microsoft 365 and in Power Platform. Call includes topics like Microsoft 365 Copilot, Copilot Studio, Microsoft Teams, Power Platform, Microsoft Graph, Microsoft Viva, Microsoft Search, Microsoft Lists, SharePoint, Power Automate, Power Apps and more.

👏 Weekly Tuesday call is for all community members to see Microsoft PMs, engineering and Cloud Advocates showcasing the art of possible with Microsoft 365 and Power Platform.

📅 On the 2nd of June we'll have following agenda:

News and updates from Microsoft
Together mode group photo
Joe Komban – Get inspired with SharePoint Skills - the art of possible
Sarah Sinclair – What's New in Microsoft Teams Shifts App: Smart Scheduling and Usability Enhancements
April Dunnam – Introduction to Copilot Cowork

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

SharePoint 2019 Crawler not working on one site.

rogerssa — Thu, 28 May 2026 10:04:25 GMT

I have a 2019 on prem SharePoint server running. I've not had an issue with crawling until recently.

For some reason all crawling quit working after a reboot of the server so I just deleted the Search Service app and created a new one. No issues doing that.

After assigning permissions and making sure the service was running. I checked the Crawl log. We have 3 SharePoint Sites that are listed in the Content Sources for Crawling. http://servername:2121 - site2 http://servername:17195 - mysites http://servername:39064 - site1

Crawling works perfect for site2 and mysites. The issue is with site1 I get the following warning for it

Item not crawled due to one of the following reasons: Preventive crawl rule; Specified content source hops/depth exceeded; URL has query string parameter; Required protocol handler not found; Preventive robots directive. ( This item was deleted because it was excluded by a crawl rule. )

I've searched and tried just about everything I can find. Site1 and Site2 are almost identical so I don't understand why it works for one but not the other. I can browse to either just fine. Any suggestions on what else to look at?

Things I've Tried:
I made sure there are no crawl rules
I created a new crawl rule to include the affected URL
No Robots.txt file at all
Created new content source with just site1 in it to test

SharePoint - Filter stacking

cc201 — Wed, 27 May 2026 17:47:42 GMT

SharePoint list with a Link to Documents (hyperlink) column. When you click the link, it should open to the library where these documents are stored based on the associated ID for the record with all the documents that have that "Document ID", in this case 5550.
1. /AllItems.aspx?FilterField1=ABC_ID&FilterValue1=5550&FilterType1=Text
2. This field is a Hyperlink field
The item opens in the library where the documents are all being stored, but is showing an additional filter value (sometimes, it will show three additional values) for example, it will show 5550, 5596, 2208 (all random each time). Is it caching old searched filters?
When I go to the library and clear all filters and then filter from the All documents on the 5550, I get all my documents back no problem.
I compared the URL with the broken filter to the URL from the all documents filter and they are the exact same

Why would this be happening? What is breaking the filter and adding or stacking additional filters to the requested link. Any help to fix this would be appreciated.

Column Visibility based on previous people column

jamski — Tue, 26 May 2026 11:37:33 GMT

We've setup persistent approvals for travel requests using a Power Automate flow (not the built-in workflow), so the approved status is not lost if/when the list item is edited.

We have a choice column for Approval Request allowing "Draft" and "Submitted".

Just need a control to prevent saving the list item as "Submitted" if there is no selection in the Approver (people) column.

As you know, we can't use a people column to evaluate conditional visibility on the list form...

https://learn.microsoft.com/en-us/sharepoint/dev/declarative-customization/list-form-conditional-show-hide

And we've tried JSON formatting with a 'helper' column to show if an approver has been assigned or not:

{

"$schema": "https://developer.microsoft.com/json-schemas/sp/v2/column-formatting.schema.json",

"elmType": "div",

"txtContent": "=if(length([$Approver]) > 0, 'Assigned', 'Unassigned')"

}

But this doesn't set a value in the column so cannot be used for list validation settings.

To reduce complexity, we're trying to do this without using a Power Apps form and conditional visibility... but maybe it's not possible?

Already found this help redirecting to Power Apps...

https://techcommunity.microsoft.com/discussions/sharepoint_general/column-visibility-based-on-previous-multi-choice-column/3987360

Any alternative suggestions are welcomed.

Thanks!

Clarification on SharePoint Macro Consent Flow and Permissions

DevTeam — Tue, 26 May 2026 11:33:04 GMT

Hi Team,

We have a customer using SharePoint in a secure environment. While configuring the Prolaborate SharePoint Macro on their site, a consent popup is displayed during the approval process.

Previously, our macro implementation used the Admin Consent flow. Based on the customer’s security and approval requirements, we have modified the consent to use the User Consent flow instead.

The customer has requested additional clarification regarding the consent process. Specifically, they would like to understand:

The exact API calls triggered for these two consents

View your basic profile
Maintain access to data you have given it access to

The permissions being requested from Microsoft Graph or SharePoint
Whether the application requests any tenant-wide or high-privilege permissions
Whether minimal permissions such as Sites.Selected can be used instead of broader scopes

Current concern:

The customer feels the current permission request is too broad for approval within their secure environment (Banking customer).

Reason:

Their internal approval process requires clear visibility into the exact API and permission scopes being requested, as different permissions are reviewed and approved by different internal teams (for example, User.Read is managed by the Identity team).

From our implementation side, we are using only custom APIs and are not directly calling Microsoft Graph APIs.

This information will help us provide a clear response to the customer and support their internal approval process.

Unable to @mention guest users in a Word document

EvanSP_555 — Mon, 25 May 2026 21:11:07 GMT

Why am I unable to @mention guest users in a MS Office documents (Word, PPT, Excel) in Teams / SharePoint, and is there a workaround?

How are you creatively working around the SharePoint List View Threshold

Omidy — Fri, 22 May 2026 19:03:33 GMT

Hi community

I'm looking for outside-the-box approaches to dealing with the SharePoint List View Threshold (5,000 item limit). I'm familiar with the standard guidance, indexed columns, filtered views, folders, but I'm curious how others have solved this more creatively, especially in M365/SharePoint Online environments where you can't raise the threshold from the admin side.

Additionally, if you've tackled this in a healthcare, government, or other highly regulated environment where you couldn't just move to an external database easily.

Would love to hear what's worked (and what's blown up) in practice. Thanks in advance!

Group List together under site content

nerdyplayer — Fri, 22 May 2026 14:09:12 GMT

I'm working on a new site and working on creating all the new list and libraries. Might get really big really quick for the new department. There a way to group List together instead of making all the names the same? Doubt there is, just thought I'd ask.