rss.livelink.threads-in-node

Using meta data from a MS form created in SharePoint in Email

Chris_Clark1968 — Wed, 04 Mar 2026 16:36:52 GMT

Hi,

I've created a Form within SharePoint and I want to add the results to

1) An Approval
2) To Body of Email

This is the main part of the Flow and I'm using Compose actions

The Names column is a People or Group type. Field = Names
The Building Ward Access is a Choice type Field = Building_x002d_Ward_x0020_Access

Both have 'Allow Multiple Selections'

I'm try just to add the Name or Names and Building / Ward or plural into the body of the Approval and Email.
I seem to be getting additional data including @odata

I've been using Join expressions, if Statements and nothing seems to be working??

Can someone please assist???

SharePoint Quick Steps: The New Feature That Supercharges Lists & Libraries

GiulianoDeLuca — Wed, 04 Mar 2026 11:06:53 GMT

🚀 New SharePoint Feature Alert!

Microsoft has just released Quick Steps for SharePoint Lists and Document Libraries — a powerful new capability that helps streamline multi‑step actions into a single click.

I just published a new YouTube video where I walk through:

✅ What Quick Steps are

✅ How to create them

✅ Real‑world scenarios to boost productivity

✅ Why this feature is a game‑changer for Microsoft 365 users

If you work with SharePoint or manage content in Microsoft 365, this update is definitely worth exploring.

🎥 Watch the video here: https://youtu.be/EgJhN44GxBI

#SharePoint #Microsoft365 #Productivity #Collaboration #Automation #SharePointOnline #Lists #DocumentLibrary #GiulianoDeLuca

Add content type file to every new document library created in a site

NouV — Tue, 03 Mar 2026 16:22:14 GMT

I created a new template via content type that I want to be available in every document library (existing and new). For existing document libraries on the site and subsites, I can manually add the template but there are 300 subsites with 4 folders each. I'm looking for a faster way to do this. Also, I want the template added to every new folder that is created on the main site or subsites. What is the solution?

SharePoint view filtered to Me

RMDUser1 — Tue, 03 Mar 2026 10:02:42 GMT

Hello!

Is it possible to create a view, or JSON format a view, when a field contains my information that is not a people picker field?

I have a multiple line of text field where I enter a JSON object with user emails.

Is there a way to change the view to only show the line item if that text field contains my email?

I have tried using that field with Contains [Me] but that does not work. Presumably as [Me] is for people picker fields.

Is there a way to add a filter to the view to look for my email?

Introducing new agentic building in SharePoint and more updates

AdamHarmetz — Wed, 04 Mar 2026 21:04:32 GMT

Today, we celebrate SharePoint’s 25^th birthday and kick off a 2-week global SharePoint hackathon, an open invitation for our entire community to build, experiment, and help shape what’s next. A huge thank you for being part of the best community in tech!

We are grateful for the trust customers have placed in SharePoint to store their most important knowledge, and our customers’ use cases have always inspired our product enhancements. Over the past year, we’ve completed UX improvements that enabled you to create more compelling and engaging intranet content and released major innovations that enabled Copilot to deeply understand the content in SharePoint. Today, we are announcing three more steps forward for SharePoint:

AI in SharePoint: We’re transforming how teams build solutions, publish content, and organize information using AI. With AI in SharePoint, you start with intent, describe it in natural language, and move directly to working solutions that reflect how your business actually operates. This is a multi‑turn, collaborative experience that spans site, page, list, and library creation, configuration, and consumption.
The new SharePoint experience: We are giving SharePoint a visual refresh and improving how users navigate the product, oriented around our customers’ top 3 content scenarios: discovering what’s new in SharePoint, publishing content, and building solutions. These new front doors in our product will be an important foundation for new experiences and innovations as we build out the product’s next chapter.
Enhanced content governance: Secure-by-design governance in SharePoint is critical to every Copilot & agent deployment. We are announcing new governance and billing updates across Microsoft 365 Copilot, SharePoint Admin Center, and Microsoft 365 Backup.

These experiences are starting to roll out today through tenant level public preview, with additional capabilities rolling out over the coming weeks. Let’s dive right into the details.

AI in SharePoint: From intent to real solutions

SharePoint has always been a powerful platform for building solutions, but turning ideas into reality has traditionally required technical configuration and deep expertise.

The newest wave of AI in SharePoint changes that. Whether you’re a SharePoint novice now able to get started faster or a SharePoint expert looking to save time, you can now start with intent, described in natural language, and move directly to real, working solutions that reflect how your business actually operates.

Starting to roll out today and finishing over the next few weeks, AI in SharePoint lets teams plan, build, and evolve SharePoint solutions using natural language.

Build stunning additions to pages with natural language input

SharePoint now acts as an active partner, asking clarifying questions and proposing plans to help ensure the solution aligns with your intent before anything is created. By describing what you want to build, SharePoint responds with a structured plan that spans site structure, pages, libraries, lists, and starter content.

SharePoint builds a plan from your description and iterates with you like a teammate

Behind the scenes, AI in SharePoint orchestrates dozens of tools through an iterative reasoning-driven process. Just a single prompt triggers a sequence of planning, evaluation, and adjustment.

Coming soon, organizations will be able to define their own custom skills and apply it to SharePoint’s AI. These skills act as active guardrails through execution, not after the fact. They define your organization’s standards for site structure, libraries, metadata, and document creation, ensuring everything built is fast, accurate, and repeatable by design.

As solutions take shape, SharePoint continues working in the background by structuring information and enriching it with metadata. This prepares content to power more accurate, grounded Copilot and agent experiences across Microsoft 365, while keeping solutions aligned with organizational standards.

Last fall, we introduced the public preview of Knowledge Agent as a major step forward - bringing AI-powered content cleanup, metadata enrichment and library organization, page updates, and scoped Q&A grounded in SharePoint content.

Today, we’ve integrated all of the Knowledge Agent capabilities natively to the platform. What began as Knowledge Agent is now simply AI in SharePoint. While the name has changed, the core experience remains within your M365 Copilot license: high value, agentic AI that’s always available in context through the floating action button.

The floating action button: Context-aware suggestions based on your content, role, and behavior in SharePoint

What was the Knowledge Agent public preview is now the AI in SharePoint public preview. If you are one of the 5000+ tenants that have already opted in, we’re excited for you to try out this new functionality. If you haven’t opted in yet, you can do so here.

Based on evals, testing, and capacity, our initial rollout of the advanced AI capabilities in SharePoint relies on Anthropic's Claude. This is important to note as, based on your location, you may need to opt-in to allow Anthropic as a sub processor for Microsoft Online Services in order for the new preview functionality to work. We recognize this may not be an option for all our customers, and we will address before General Availability of AI in SharePoint.

Check out what’s new

We’ve designed AI in SharePoint to work across the entire spectrum of SharePoint content – both new sites and on existing sites, libraries, lists, and pages. Let’s look at exactly what’s new for each content type in SharePoint:

Sites: Describe the solution you need, and SharePoint creates a structured plan - sites, pages, lists, and libraries included. Iterate with AI like you would with a teammate and refine as needed.

Available via the AI in SharePoint public preview at the end of March.

Describe what you want to build, and SharePoint does the heavy lifting

Pages: Draft, refine, and reorganize content directly on the canvas. Ask SharePoint to adjust tone, generate summaries, or reshape sections. The latest AI models are a huge leap forward for web content generation and SharePoint has embraced them for on-brand, gorgeous page creation.

Now available in the AI in SharePoint public preview.

SharePoint helps you build and evolve page content, including infographics, right on the canvas using natural language.

Libraries: Organize intelligent libraries by describing how you want information managed. SharePoint uses AI‑powered skills to automatically extract and apply metadata, add or refine columns, and organize files as content changes - no manual tagging required. That AI‑generated metadata then powers SharePoint’s native workflows, automating everyday tasks directly within libraries, without leaving the context of your work.

Now available in the AI in SharePoint public preview.

Create a library that extracts the metadata you need

Lists: Fully create, read, update, and manage list data through natural language - populate lists from files, evolve schemas over time, edit and refine items, format views, create forms, and ask questions grounded directly in your list data.

Now rolling out to the AI in SharePoint public preview.

Ask SharePoint to build new lists, edit existing ones, or ask questions about the contents

Structured Documents AI detects fields automatically from a Word document, which can then be used as a template. From then on, users can simply fill out a form, and SharePoint will convert the responses into a structured document, ensuring every generated document is consistent, compliant, and aligned with your organization’s standards.

Available in the AI in SharePoint public preview in March.

Accelerate business processes with SharePoint-native forms that help you generate repeatable documents at scale

The new SharePoint experience: Built for how work happens

With over 2 million SharePoint sites created every day, the way people experience and manage content in SharePoint matters more than ever. We believe the experience should be simple and intuitive, designed around the core user jobs of:

Discovering what’s new for you and finding relevant content
Publishing once and sharing across Microsoft 365
Building and managing enterprise solutions

Today, we’re announcing a visual update for SharePoint aligned to this framework. This new experience is now available in public preview via tenant -level opt-in. Once a tenant is opted-in, individual users have the option to switch between the new and existing experience via a “New SharePoint” toggle – easing change management during this preview period. We are seeing a 99% keep rate from our private preview users. Launch the demo here.

Launch Demo

At the center of the update is a new app bar - making it faster and more intuitive to move between key destinations across SharePoint.

Starting at the top, we know how important it is for employees to have an easy-to-discover and navigable experience to their organization’s content. Which is why we have introduced the option for organizations to surface their organizations home site directly at the top of the app bar, allowing users to get to their home site from anywhere in SharePoint with just a single click.

Next, we have Discover, Publish, and Build, mapping to each of the core user jobs. In addition to the destinations themselves, each node in the app bar supports a hover-on flyout that allows users to quickly get to where they want to within SharePoint.

And finally, to make it easier than ever to get back to the files you care about, the new app bar also includes a dedicated link to OneDrive.

Now let’s walk through the details.

Your organization hub for news, resources and more

The top, customizable node in the new SharePoint app bar is your organization Home site - fully configurable and programmable by your organization, bringing together news, events, resources, and content in a single consistent branded destination across web, Teams desktop, and Teams mobile. As part of this update, the best of Viva Connections is consolidated into the SharePoint Home site, giving you the ability to deliver a single branded and connected employee experience that your organization controls end-to-end across all endpoints.

The Viva Connections app in Microsoft Teams is evolving into the SharePoint app, making it easier than ever to navigate across your intranet whether on the web, Teams desktop or mobile. For customers currently using Viva Connections with a customized name and icon, there is no change. For customers who have not customized the name and icon, the app will appear as the SharePoint app in Teams. In addition, customers can configure the default boot experience for the SharePoint app – choosing the Home Site if they wish or the Teams optimized, out-of-the-box templates Connections customers are familiar with today. And lastly, we are making the configuration experience for this easier than ever by consolidating within the SharePoint Admin Center.

These SharePoint Home site and Viva Connections updates will begin rolling out in April .

The new home site in SharePoint – bringing company news, events, resources, and content together

Discover: SharePoint’s new front door

Discover replaces SharePoint Start with a modern front door that helps you quickly get back to the sites and content that matter most. It brings together your recent and favorite sites, relevant news, collaborator updates, and file activity - all personalized to you. With built-in AI actions, you can jump straight into conversations to ask questions, catch up, and stay current on the sites you care about.

A cleaner, more intuitive layout designed to simplify wayfinding and raise engagement

The new Discover, available now in public preview:

Personalized and AI‑driven: Surface the most relevant sites, files, and updates based on your activity and network - so what matters finds you. Search remains easily available for deeper targeted discovery.
Stay current at a glance: Refreshed site cards, coworker updates, and recent items bring the latest changes and collaborations into a single, streamlined view.
Faster navigation across work: A collapsible left nav lets you move easily between sites, news, people, and saved content - making it simple to explore work from any angle.

Publish: Create once, manage centrally, reach everywhere

For the first time in SharePoint’s history, Publish brings the entire communications workflow into one central workspace. It’s the primary hub to create, manage, and track the performance of your content.

By unifying the best of core SharePoint and premium Viva Amplify publishing capabilities into a single destination, communicators and site authors now have a home from which they can create and deliver content across all Microsoft 365 scale channels: SharePoint, email, Viva Engage, and Teams. There are no changes to the Viva Amplify licensing model.

Create and publish with ease

The new Publish, available now in public preview:

Pick up where you left off: Jump back into drafts instantly and start faster with smart, ready‑to‑use templates.
Manage publishing in one place: Track pages, news, campaigns, and performance together with a single, organized workspace and built‑in analytics.
Move fast with fewer clicks: Quick actions and streamlined navigation keep creation, publishing, and measurement always within reach.

Full integration of Viva Amplify into the new Publish experience will be coming later this year.

Build: Enterprise solution building with ease

Build is our home for makers. It’s the central launchpad for creating and managing solutions in SharePoint. For the first time ever, Build allows makers to work with Sites, Lists, Libraries and Agents from a single, intuitive surface.

For those licensed for AI in SharePoint, the Build experience is where you can use natural language to describe your needs and iterate with the new solution planner. If not, the Build experience offers rich templates to get started and a quick way to get back to what you have built.

Describe what you want to build, and SharePoint does the heavy lifting

The new Build, available now in public preview:

Start fast, build with intent: Creation wizards and natural‑language input help creators quickly plan and build Sites, Lists, Libraries, and Agents.
AI‑first, end‑to‑end building: An AI‑first experience guides creators from idea to execution, helping assemble flexible, multi‑part solutions across SharePoint building blocks.
Learn and improve as you go: Built‑in guidance, best practices, and learning resources help creators move faster and stay confident as solutions evolve.

Enhanced content governance: Built-in trust that unlocks AI at scale

Everything we’re announcing today is designed to help organizations confidently adopt AI and agents at scale, but that only works when trust is built in from the start. SharePoint grounds innovation in strong security and governance by protecting content, respecting permissions, and handling data responsibly so AI can operate within the right boundaries.

The new SharePoint Admin Agent, announced at Microsoft Ignite 2025 and fully available to admins with a Microsoft 365 Copilot license, brings proactive, AI driven governance into the SharePoint admin center. We’re adding new agentic skills to this agent across a number of critical governance vectors:

Site permissions skills: Use natural language to analyze tenant-wide permissions, quickly flag oversharing risks, explain root causes, and provide clear remediation.
Site lifecycle management skills: Surfaces inactive, ownerless, high-risk sites with clear cleanup and insights, advanced filtering, and exportable reporting.
Storage management skills: Copilot-powered insights into tenant and site storage trends flag risks, surfacing cleanup actions guiding governance and PAYGO onboarding with fast recovery support.

The SharePoint Admin Agent brings AI facilitate governance to SharePoint admin center

In addition to these new SharePoint Admin Agent capabilities, we are adding departmental billing for Microsoft 365 Backup – now generally available. This allows organizations to allocate backup costs by department, team, or geographic unit by linking backup policies to separate pay-as-you-go billing policies and Azure subscriptions. For more information on Microsoft 365 Backup, watch this new video that details how Microsoft backup solutions can help you quickly restore business-critical data at scale and protect your AI investments.

Twenty-five years, built together

SharePoint exists today because of our customers and partners. For 25 years, their trust, feedback, and partnership have shaped how the platform helps teams bring clarity to content and move faster from idea to execution. We’re proud to build alongside them, and grateful for the stories they continue to share.

From milestone to motion: Join us at the SharePoint Hackathon

This milestone is just the beginning. As I mentioned at the top, the SharePoint Hackathon kicks off today, and we are inviting everyone looking to build and improve work. From end users and designers to makers, IT pros, and developers, the Hackathon is a hands-on entry point into SharePoint’s AI first future.

The journey continues beyond March 2. We’re hosting six more live streams, created and delivered by feature crews who’ve invested weeks of work to bring these experiences to life. These sessions are a core part of the launch and is designed to go deeper, share real guidance, and help you put AI‑powered SharePoint into action.

We encourage you to watch the live streams, participate in the hackathon, and submit your stories - winning teams for each category earn a Surface laptop.

Join the Hackathon today aka.ms/SharePointHackathon

Dive deeper into how SharePoint can work for you

Looking for a deeper dive into what we announced today and even more SharePoint demos? Be sure to check out our walkthroughs and explore what’s possible throughout the SharePoint platform.

Demo bench video playlist

Join our previews and early access program

For more SharePoint news and resources, visit the links below:

Microsoft 365 & Power Platform Community call

VesaJuvonen — Fri, 27 Feb 2026 16:29:15 GMT

💡 Microsoft 365 & Power Platform Development bi-weekly community call focuses on different use cases and features within the Microsoft 365 and Power Platform - across Microsoft 365 Copilot, Copilot Studio, SharePoint, Power Apps and more. Demos in this call are presented by the community members.

👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you!

📅 On 5th of March we'll have following agenda:

Latest on SharePoint Framework (SPFx)
Latest on
- Copilot prompt of the week
- PnPjs
- CLI for Microsoft 365
- Dev Proxy
- Reusable Controls for SPFx
- SPFx Toolkit VS Code extension
- PnP Search Solution
Demos this time
- Aimery Thomas (Avanade) – Extend PnP Modern Search solution with a custom layout to improve pages display
- Peter Paul Kirschner (ACP Cubido) – Creating agent chat solution with OpenAI GPT SDK and Semantic Kernel with SPFx
- Hugo Bernier (Takeda) – Creating UX gallery to pick templates - Building AI integrated SPFx web part

📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite

📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join

💡 Building something cool for Microsoft 365 or Power Platform (Copilot, SharePoint, Power Apps, etc)? We are always looking for presenters - Volunteer for a community call demo at https://aka.ms/community/request/demo

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

Microsoft 365 & Power Platform product updates call

VesaJuvonen — Fri, 27 Feb 2026 16:19:09 GMT

💡Microsoft 365 & Power Platform product updates call concentrates on the different use cases and features within the Microsoft 365 and in Power Platform. Call includes topics like Microsoft 365 Copilot, Copilot Studio, Microsoft Teams, Power Platform, Microsoft Graph, Microsoft Viva, Microsoft Search, Microsoft Lists, SharePoint, Power Automate, Power Apps and more.

👏 Weekly Tuesday call is for all community members to see Microsoft PMs, engineering and Cloud Advocates showcasing the art of possible with Microsoft 365 and Power Platform.

📅 On the 3rd of March we'll have following agenda:

News and updates from Microsoft
Together mode group photo
Sébastien Levert – Creating your first Copilot Chat declarative agent with Microsoft 365 Agents Toolkit
April Dunnam – Using Microsoft 365 Copilot in Power Apps

📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/ms-speakers-call-join

🗓️ Download recurrent invite for this weekly call from https://aka.ms/community/ms-speakers-call-invite

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

Managed MetaData and Document Libraris

akelly — Fri, 27 Feb 2026 14:33:19 GMT

Hello, we are currently going through the process of setting up managed metadata tags on our SharePoint Online systems. The requirement has been identified that any documents need to be tagged with some labels, and I would like to make it so that, when the user creates or uploads a document to the libraries in question, that there be a popup window or some other form of forced interaction for the user that will require them to set the tags that we are wanting to use. Any thoughts would be greatly appreciated, cheers.

NEW! SharePoint Lists & Libraries: Default Approvers for Configure Approvals Explained

GiulianoDeLuca — Fri, 27 Feb 2026 09:43:02 GMT

🚀 New SharePoint Feature Alert!

Microsoft has just introduced a super useful capability in SharePoint Lists and Document Libraries: the option to set Default Approvers when configuring approval workflows.

This small but powerful enhancement removes repetitive manual steps and makes approval automation more consistent across teams using SharePoint + Power Automate.

In my latest YouTube video, I walk through how this feature works, how to set it up, and why it can significantly streamline your approval processes.

🎥 Watch the full breakdown here: https://youtu.be/Xxn-IrKVh6E

👍 If you find it useful, let me know in the comments!

#SharePoint #Microsoft365 #PowerAutomate #Productivity #M365 #SharePointOnline #Automation #DigitalTransformation

Linking documents/pictures to other sites?

miikang — Thu, 26 Feb 2026 15:38:24 GMT

What is the correct way to use documents and images stored in a Home Site library on other SharePoint sites?

I need to embed images and create hyperlinks to documents on pages in other sites. I have been using the “Copy link” button, which creates a sharing link with individual user permissions.

The problem is that if I move the picture to another folder within the same library, the image sometimes disappears from the page. Occasionally the share link still works after moving the file, but not always.

What is the recommended way to do this, and is it fully supported?

Migrating large number of Nintex based SPS 2019 Workflows to SPO

manojviduranga — Thu, 26 Feb 2026 07:35:11 GMT

Hi SP Brain trust,

We’re migrating a SharePoint 2019 on-prem farm (200+ sites) to SharePoint Online, which includes massive 100+ Nintex workflows heavily used across the business and we’re working within a tight timeline which makes it a massive challenge to go down the modernisation path.

Has anyone migrated a large number of Nintex workflows (100+ ) from SharePoint 2019 to SharePoint Online using 3rd party tooling? What approach or tools did you use, how much manual rework was involved, and what was your overall success rate and effort like?

Thank you!

OneDrive & SharePoint PDF Updates: Watermarks, Password Protection, OCR & Navigation!

GiulianoDeLuca — Wed, 25 Feb 2026 12:27:17 GMT

Exciting updates are coming to Microsoft OneDrive and SharePoint!

I’ve just released a new video covering the latest PDF enhancements announced by Microsoft — all designed to improve security, productivity, and document governance across Microsoft 365.

In this video, I walk through:

🔹 PDF Table of Contents navigation

🔹 Password-protected PDFs

🔹 Text recognition (OCR)

🔹 PDF watermarking for compliance and security

These features significantly enhance how organizations manage and protect PDFs in OneDrive and SharePoint.

🎥 Watch the full breakdown here: https://youtu.be/fhu66EMqtuA

#Microsoft365 #SharePoint #OneDrive #Productivity #Cloud #DigitalWorkplace

What Are the Best Practices for Implementing Microsoft Power Automate in a Growing Organization?

Jackryan365 — Wed, 25 Feb 2026 10:27:32 GMT

Hello Everyone,

We’re planning to scale Microsoft Power Automate across our growing organization and would appreciate your expert insights.

What are the best practices for implementing Microsoft Power Automate effectively — especially regarding governance, security, environment management, licensing, and user adoption?

If you’ve implemented Microsoft Power Automate in a mid-sized or scaling company, please share:

Key lessons learned
Common mistakes to avoid
Governance and CoE strategies
Tips for managing citizen developers

Looking forward to your valuable suggestions. Thank you!

SharePoint Showcase: Using SharePoint Embedded to create AI-ready infrastructure

John_Mighell — Tue, 24 Feb 2026 21:17:46 GMT

Across industries like financial services, healthcare, government, and legal, some of the most critical business processes still rely on documents trapped in legacy systems; isolated from Microsoft 365, disconnected from collaboration, and invisible to AI.

As organizations embrace Copilot and AI‑assisted workflows, that disconnect is no longer just inconvenient. It’s a blocker.

That’s why SharePoint Embedded (SPE) is taking center stage in this month’s SharePoint Showcase. It represents a fundamental shift in how enterprise content is modernized: not by replacing existing applications, but by turning them into AI‑ready infrastructure.

Bringing AI, Collaboration, and Governance into Your Apps

SharePoint Embedded is an API‑only version of SharePoint delivered as an Azure service. It allows developers to modernize existing Enterprise Content Management (ECM) and Document Management System (DMS) applications by embedding Microsoft 365 capabilities (e.g., Copilot, Purview security and compliance, and familiar Office collaboration) directly into their solutions.

The result? Documents remain securely inside customers’ Microsoft 365 tenants, governance aligns with existing enterprise controls, and collaboration happens through experiences users already trust.

Why This Matters Now

As Copilot and SharePoint experiences continue to expand, enterprise content can no longer sit on the sidelines. SharePoint Embedded gives organizations a way to modernize document‑centric applications today, while preparing them for the AI‑driven workflows of tomorrow.

If you’re exploring how to evolve ECM or DMS investments without sacrificing security, compliance, or control, this is a story worth digging into. Customers around the world are replacing aging systems with SharePoint Embedded, and partners like M-Files and LexisNexis are leading their customers into the next generation of document centric productivity.

Read the full article to dive deeper into the LexisNexis journey and the architectural patterns behind SharePoint Embedded.
Register for the March 12 webinar to hear directly from product leaders and learn how customers are turning ECM into AI infrastructure and saying goodbye to content silos.
Watch the 2‑minute explainer video and see how SharePoint Embedded turns traditional document systems into modern, intelligent applications—without changing where data lives.

How LexisNexis Is Rethinking Legal Document Management

A powerful example of this approach comes from LexisNexis, who saw SharePoint Embedded not as a one‑off integration, but as a platform foundation.

Rather than modernizing a single product, LexisNexis built a reusable document services layer designed to support multiple legal solutions while keeping customer data firmly within Microsoft 365. That architectural decision unlocked something bigger: consistency across products, clearer governance conversations with customers, and a scalable path to AI‑assisted legal workflows.

It’s a case study in how SharePoint Embedded enables long‑term platform thinking, not just short‑term modernization.

SharePoint Turns 25: Celebrating the Past, Powering the AI‑Driven Future

Microsoft is marking SharePoint’s 25th birthday with a global digital event on March 2, 2026 @ 9:00AM PT, bringing together the SharePoint product team, community members, and industry leaders.

Registration is open so claim your spot now!

The live broadcast will reflect on SharePoint’s evolution and spotlight its role as the knowledge platform for Copilot and agents, share exclusive previews of new AI and Copilot powered innovations and a live Ask Microsoft Anything (AMA) with the SharePoint product team.

The celebration also kicks off the 2026 SharePoint Hackathon, a two-week, hands-on experience running March 2–16, open to end users, designers, developers, and intranet leaders.

Stay connected
Learn more about SharePoint’s 25th birthday: aka.ms/SPat25

Stay connected with monthly product updates: aka.ms/SharePointShowcase
Explore the global SharePoint community: aka.ms/SPCommunity
Get ready for SharePoint Hackathon 2026: aka.ms/SharePoint/Hackathon

Organization Asset Libraries not filtering in PowerPoint Brand Images

tomlew — Tue, 24 Feb 2026 15:01:18 GMT

Hi,

I have set up three Organization Asset Libraries on the same SharePoint site using the `Set-SPOOrgAssetsLibrary` PowerShell cmdlet. All three are image libraries, each intended for a different language version of our company assets.

When I go to PowerPoint → Insert → Pictures → Brand Images, I can see a dropdown that allows me to switch between the libraries. However, regardless of which library I select, all images from all three libraries are displayed at the same time.

My questions:

1. Is this expected behavior (by design), or is it a bug?

2. If by design — what is the actual purpose of the library switcher dropdown if it doesn't filter the content?

Any insight or official documentation reference would be greatly appreciated.

Thanks!

Can we fill *.pdf in File Identifier on Get file metadata

smalaichan — Tue, 24 Feb 2026 08:41:56 GMT

Sir,

I'm a rookie of Power Automate, so i'm tried to created flow to automatic fill metadata column in SharePoint Library as below.

So, if i have specific file identifier, the flow was running successful, but if i have fill *.pdf then the flow was running fail.

In fact, i cannot specify file identifier was uploaded in SharePoint but this flow must run automatically.

My question is how to fix on this an issue?

Many thanks for advice.

Sonchai M.

Flow Running fail

Turn Your ECM/DMS into AI Infrastructure with SharePoint Embedded

Shyam Narayan — Wed, 25 Feb 2026 15:58:09 GMT

TL;DR: SharePoint Embedded helps customers easily bring their legacy ECM/DMS apps into the modern era, delivering Microsoft 365 Copilot, Microsoft Purview security and compliance, and Microsoft 365 Office collaboration capabilities automatically, as part of the project.

Across a range of industries including healthcare, manufacturing, government, financial services, and legal, organizations face a common reality: vital business operations depend on documents which are offline and isolated from crucial tools the rest of the organization enjoys with Microsoft 365. Legacy systems keep case files, records, correspondence, contracts, evidence, and institutional knowledge locked away in enterprise content management (ECM) or document management systems (DMS) systems built for a different era.

In the age of AI, our customers realize that transforming ECM and DMS is no longer a background IT initiative, it’s a strategic imperative.

Modernizing your ECM/DMS apps with SharePoint Embedded (SPE) delivers Microsoft 365 Copilot, Microsoft Purview, and full Microsoft 365 Office collaboration capabilities as part of your app, all secured within the trusted boundaries of your Microsoft 365 tenant. SPE is an API only version of SharePoint, provided as an Azure service. SPE data is logically partitioned from SharePoint Online and OneDrive content, and does not consume Microsoft 365 entitlements.

LexisNexis Transforms Document Management with SharePoint Embedded

LexisNexis, a recognized innovator in the legal industry, offers a clear example of how this approach works in practice. Through a deliberate adoption journey, the company validated SharePoint Embedded for legal document management and built a consolidated ECM architecture designed for long-term scalability.

Their work progressed through three phases:

Phase I: Discovery and learning validated SharePoint Embedded as a foundation for legal industry document management

Phase II: Framework creation resulted in OmniDMS - LexisNexis’s purpose‑built document platform layer, designed to abstract SharePoint Embedded and Microsoft Graph into a reusable, legal‑grade document service that can power multiple products

Phase III: Product integration embedded this architecture into Everyfile and Visualfiles. By delivering the same OmniDMS foundation across products serving different legal operations and customer segments, LexisNexis demonstrated that SharePoint Embedded can underpin a scalable, multi‑product legal document platform rather than a one‑off integration.

This approach allows documents to remain inside their customers’ Microsoft 365 tenants while supporting differentiated product experiences. Governance, security, and identity align with existing enterprise controls, simplifying implementation and adoption.

As a result, conversations around risk and compliance become clearer, governance operates through familiar controls, collaboration follows established Microsoft experiences, and documents remain within the enterprise environment organizations already trust.

According to Nigel Williams, Product Director, LexisNexis, “SharePoint Embedded allowed us to rethink document management as a platform capability rather than a third party, separate system. By combining SPE with our OmniDMS architecture, we can deliver modern, AI‑ready document experiences across Everyfile and Visualfiles - while keeping customers firmly in control of their data inside Microsoft 365.”

SharePoint Embedded gives LexisNexis a foundation to continuously evolve document centric capabilities, AI assisted reasoning, and collaboration across the legal lifecycle - without forcing customers into disruptive platform changes.

The SharePoint Embedded Cost Advantage

For mid‑to‑large enterprises, using a traditional, on-premises ECM system as the backend for another application often costs $1,500–$5,000+ per user over five years once licenses, infrastructure, storage growth, upgrades, and ongoing operations are fully accounted for.

SharePoint Embedded replaces that fixed, capital‑heavy model with a simple, usage‑based approach, typically averaging $3–$5K per terabyte annually. By eliminating upfront license costs, on‑prem infrastructure, and much of the administrative overhead, organizations shift from unpredictable CAPEX and maintenance spend to transparent OPEX tied directly to real usage.

The result is a materially lower total cost of ownership, fewer hidden costs over time, and a more flexible foundation for modern, AI‑ready content applications built inside Microsoft 365.

Getting Started is Easy

Learn more about how you can turn your ECM / DMS into AI infrastructure with SharePoint Embedded:

Watch this short video
Register now for our upcoming webinar March 12
Review documentation on Microsoft Learn

Document Library - Add "Navigation/Info Elements"

ChrisGray97 — Mon, 23 Feb 2026 05:05:37 GMT

Hi All

Is there any way to add web parts to a document library page?

I have a requirement to put "instructions" above (or on the same page as) a document library.

The only way I know to do this is to create a page and put the document library web part on it.

This is not ideal. as it is not the full document library experience
- clicking the "see all" takes you to the document library, but this creates confusion for users in terms of navigation

Another Option would be to "pin" a "how to use" document ... but this requires us to create and pin this document and is quite "ugly"

I had hoped this would be part of the new library expereince https://supersimple365.com/sharepoint-document-libraries-are-getting-a-new-user-experience/

sharepoint admin option to create team site without 365 group missing

IngeborgHawighorst — Mon, 23 Feb 2026 01:20:14 GMT

Hi, in the admin center, when I want to create a new Team site without 365 group, I see the "Browse more sites" command, as shown in this Microsoft Learn page.

https://learn.microsoft.com/en-gb/sharepoint/create-site-collection
But a client of mine, who saw that very same screen two weeks ago now says the "Browse more sites" command is no longer showing for him.

What gives? Is anyone aware of any changes that are being rolled out? Or is there a permission or setting that could have been en-/dis-abled to allow non-365 group team sites to be created?

Any insights welcome.

Microsoft 365 & Power Platform Community call

VesaJuvonen — Fri, 20 Feb 2026 16:26:41 GMT

👏 Looking to catch up on the latest news and updates, including cool community demos, this call is for you!

📅 On 26th of February we'll have following agenda:

Copilot prompt of the week
CommunityDays.org update
Microsoft 365 Maturity model
Latest on PnP Framework and Core SDK extension
Latest on PnP PowerShell
Latest on script samples
Latest Copilot pro dev samples
Latest on Power Platform samples
Picture time with the Together Mode!
Nello D'Andrea (die mobiliar) – Testing the Copilot Retrieval and Search APIs with SPFx
Ramin Ahmadi (Advania UK) – Azure AI Model Router: When Dynamic Model Selection Actually Makes Sense
Michael Svarrer Grue Nielsen (Abakion) – Calling Power Automate from Command Bar

📅 Download recurrent invite from https://aka.ms/community/m365-powerplat-dev-call-invite

📞 & 📺 Join the Microsoft Teams meeting live at https://aka.ms/community/m365-powerplat-dev-call-join

👋 See you in the call!

📖 Resources:

Previous community call recordings and demos from the Microsoft Community Learning YouTube channel at https://aka.ms/community/youtube
Microsoft 365 & Power Platform samples from Microsoft and community - https://aka.ms/community/samples
Microsoft 365 & Power Platform community details - https://aka.ms/community/home

🧡 Sharing is caring!

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Microsoft 365 & Power Platform Community call

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Learn more about SharePoint’s 25th birthday: aka.ms/SPat25