Users unable to determine who has access to document library due to security groups
Greetings, Maybe I went about this the wrong way. Looking for advice on either the proper way we should be moving forward on this or any other comments or insight we should be considering. This is for SharePoint online via Microsoft 365 Business license. Scenario: 1. SharePoint Document Library per department (Each Document Library exists in its own SharePoint site), essentially being used as a company drive. 2. Some users should only officially have access to specific folders in some of the document library. 3. If say a person in accounting has access to some specific folders, and either they are replaced or a new accounting user comes in.... should be able to reference the access the existing person has in order to give the same access to the new user. 4. Common Request: Give UserB the same folder access as UserA. 5. Some users should have access to the entire document libraries while other users only have access to specific subfolders. Current Implementation: 1. In Entra, created Security Groups that tied to specific folders. -- For Example for the accounting folder, only management has access to the entire folder but the accounting staff only have access to specific folders. So like there is a FiscalYear2024 folder, so I created a security group called sec-Accounting-FiscalYear2024 and assigned the members that should only have access to that folder and not the rest of the library. -- My thought behind this was if a new user was replacing the existing user or joining the department, I can just reference the existing user security group membership and copy it to the new user. 2. In the SharePoint document Library, I create a shareLink that is assigned to the security group I made for that access. Then I give that link to the users I assigned the membership to. Current Issue: 1. Aside from the official document sharing/access that is being done from the security groups above. There are occasions where users of a sharepoint need to share specific files or folders to other users. 2. However, they are all panicking and confused because aside from themselves they are unsure who has access to the existing folders/files in the document library. 3. When going to manage permissions of a file/folder, it only shows the group assigned to it but not the members of the group. 4. So since users can't see the members of the group assigned to a folder, they have no idea who has access to that folder and are getting confused. If this was an NTFS drive, it would be super easy for users to see who has access and etc by looking at the properties but I'm stuck behind some limitations of sharepoint I didn't realize existed until I tried to implement certain workflows. Any advice here would be greatly appreciated, as my implementation has turned into a point of frustration for end users. Thank you in advance!
PnP Template Error: "Invalid field name {guid}
Hello, I'm trying to apply a site template from one SharePoint Online site to another using PnP PowerShell. I have custom lists, some of them with a specific dependency chain: List X has a lookup to List Y. List Y has a lookup to List Z. All libraries/lists have "Allow management of content types" enabled. The cmdlets I run: Export: Get-PnPSiteTemplate -Out template.pnp -Handlers All -IncludeAllClientSidePages -PersistBrandingFiles Import: Invoke-PnPSiteTemplate -Path template.pnp The Error: During the Invoke process, I get: Invoke-PnPSiteTemplate : Invalid field name {guid} targetsharepoint site What I’ve tried: I attempted to manually remove the ID="{guid}" attributes from the XML inside the .pnp package, but that just makes the template schema invalid. Verified that I am connected to the target site with owner permissions. How can this issue be fixed? Any help would be greatly appreciated! Thanks!How can I stop a user from resharing a document if they have Edit access on that item?
I want to share a document with someone in my organization and give them Edit access, but I also want to prevent that user from sharing the file with anyone else (within organization). Below solutions are not applicable to me Use site or library‑level settings to block members from sharing and only owners can share. This solution is not applicable to us. Use Sensitivity Labels or Purview policies to restrict resharing. We don't have Purview
Total Size of Preservation Hold Libraries
Hello All, I am wondering if someone can help with a PowerShell script to retrieve the size of Preservation hold libraries in all the SharePoint Sites and OneDrive. I need to calculate the total space being used by items in Preservation Hold Libraries in our tenant. Thanks so much for the help in advance.
How to hide the Modify this view and Create View as per users available in groups
Hi All, I have classic view of SharePoint in list/libraries. I have group(for Managers). I just want want to show and hide the Create View/Modify View/Modify this view depends on users available in group. If user available in group(for Managers) then they can do anything like Create View/Modify View/Modify this view but if user is not a part of the group(for Managers) then they can not modify any Public views but the can create Personal view. Is there any way how I can achieve this functionality?Intermittent failures when creating new libraries in modern SharePoint
Hi everyone, I’m seeing an issue in our modern SharePoint Online site collection where creating new document libraries has started failing. This site has worked normally for years, but over the past week, most library creation attempts haven't worked. 1) The page briefly flashes or glitches during the creation process. and 2) A non‑ending spinning wheel when I hit "create" or 3) Creation attempts return “Something's not right.” error page. The failures happen across all subsites, in multiple browsers, and I’m a Site Collection Administrator. No permission changes were made recently. Has anyone seen similar intermittent library creation failures in a modern site collection, or know what might cause this kind of inconsistent behavior? Any guidance would be appreciated. Thanks! MeaganFile Type Version Limits
Hi all, In trying to solve an old issue I stumbled across this new feature currently in preview and am wondering if the file type arrays will be editable or if new arrays could be or will be added? I have a handful of file types which do not need 100 versions, let alone a version every 2-5 minutes, requiring frequent culling... Ling. https://learn.microsoft.com/en-us/sharepoint/file-type-version-limits
Multiple Page Libraries on site
Hi everyone I have a strange issue that I haven't come across before. A customer has got an old subsite on SharePoint Online that was created with the STS#0 template (classic Team Site with no group) and they want to modernise their old wiki pages. This should have been straightforward as I was planning on using the https://learn.microsoft.com/en-us/sharepoint/dev/transform/modernize-userinterface-site-pages-powershell. However, on this site they have two page libraries - the standard Site Pages library and then what looks like a custom page library (I've blanked out the name of the custom library as it contains the company name): All of the pages they want to modernize are in the custom library but the issue with this is that the only content type available is Wiki Page: This means that although the PnP PowerShell runs successfully against pages in this library, the new versions don't actually appear in the library. I assume this is because the modern Site Page content type isn't available in the library. I was under the impression that a site could only have one page library so I'm not sure how this site has the two. On a more urgent note I need to work out the best way of modernizing these pages. Currently the only way I can see is using Power Automate to copy the pages to the Site Pages library and then convert them there. The only issue with that is that there are links within the pages to other pages so I'd need to go through them and fix these once they've been moved. here are over 300 pages so I don't really want to do this. Does anyone have any ideas on the best way forward with this. Also, if you know how there are multiple page libraries I'd be keen to hear it as I haven't come across this before. Thanks in advance for your help.Renaming a folder with too many files
One of our teams has a Team/SharePoint site with an archive folder. Everything in there is old files, and they'd like to rename the folder. However, we get the error that it exceeds the list view threshold. I've spent the afternoon trying to find out how to get this folder renamed and so far nothing has worked. The general consensus is to create a filtered view, but I'm not sure what to filter it based on, as all of the files have been there and untouched for some time, causing most of the columns I could index be fairly similar (they were moved to SharePoint 3 years ago from an on-prem fileshare). One of the options I'd seen was to sync it using OneDrive and rename it locally but that still gave me the same error. I also tried renaming the folder from within Teams without success. If someone could provide some guidance for how to get this done, I'd appreciate it. Right now, I'm thinking I'll just have to move a bunch of stuff out of some of the folders to temporary locations, but even that is challenging as I'm not aware of a good way to get a count of items in folders and subfolders in SharePoint to know which are the best ones to move out.
