Microsoft Syntex: Turning Your Documents Into Digital Intelligence
In today’s workplaces, organizations generate an overwhelming amount of content—contracts, invoices, reports, emails, and more. Manually managing, classifying, and extracting insights from this information is not only time-consuming but also prone to errors. Microsoft Syntex, an AI-powered service within Microsoft 365, transforms the way businesses handle content. By automatically classifying files, extracting metadata, applying compliance policies, and even generating new documents from templates, Syntex brings automation and intelligence directly into familiar tools like SharePoint, OneDrive, and Teams. This blog explores how Microsoft Syntex helps organizations boost productivity, reduce operational costs, and unlock the true value of their content.
SharePoint Threshold Limit Mitigation via Indexing Strategy
To address the SharePoint list/library threshold limit issue, we implemented a structured indexing approach: The document library contains 5000 items distributed across multiple libraries. We created indexes on relevant columns to optimize query performance and enable filtering/sorting without triggering the threshold limit. This indexing strategy allowed us to successfully access and manage the SharePoint site without performance degradation or errors due to the threshold limit. This approach ensures scalability and maintains usability for end users, especially when working with large datasets in SharePoint Online. Anyone has face the similar kind of situation and tried in a different way to fix that, then please share.Modernizing Legacy Intranets with SharePoint Online
Modernizing Legacy Intranets with SharePoint Online: A Strategic Guide In today’s fast-paced digital landscape, legacy intranets often become bottlenecks rather than enablers of productivity.Outdated interfaces, limited mobile access, poor search capabilities, and siloed content can hinder collaboration and employee engagement. Enter SharePoint Online—Microsoft’s cloud-based platform that offers a modern, scalable, and secure solution to revamp your intranet experience. Why Modernize? Legacy intranets, typically built on older versions of SharePoint or custom platforms, struggle to meet the evolving needs of hybrid workplaces. Modernizing with SharePoint Online brings: Cloud-first agility: Seamless updates, scalability, and integration with Microsoft 365. Enhanced UX: Responsive design, intuitive navigation, and personalized content. Improved collaboration: Deep integration with Teams, OneDrive, and Viva. Security & compliance: Enterprise-grade governance and data protection. Key Benefits of SharePoint Online Modern Sites & Pages SharePoint Online introduces communication sites and team sites with rich, responsive layouts. These are easy to build and maintain, even for non-technical users. Powerful Search & AI Microsoft Search, powered by AI, delivers personalized and contextual results, making content discovery faster and smarter. Integration with Microsoft Viva Viva Connections brings your intranet into Microsoft Teams, creating a unified employee experience hub. Automation & Workflows With Power Automate and Power Apps, you can digitize forms, approvals, and business processes without writing code. Migration Strategy: From Legacy to Modern Modernization isn’t just a lift-and-shift. It requires a thoughtful approach: 1. Assessment & Planning Audit existing intranet content and usage. Identify what to migrate, archive, or redesign. Define goals aligned with business needs. 2. Information Architecture Redesign Reorganize content using modern taxonomy and metadata. Leverage hub sites for better navigation and governance. 3. Content Modernization Convert classic pages to modern pages. Use modern web parts for dynamic content delivery. 4. User Adoption & Training Engage stakeholders early. Provide training and support to ensure smooth transition. 5. Governance & Security Implement policies for content lifecycle, permissions, and compliance. Use Microsoft Purview for data governance. Real-World Impact Organizations that have modernized their intranets with SharePoint Online report: 30–50% increase in employee engagement Significant reduction in IT overhead Faster onboarding and knowledge sharing Final Thoughts Modernizing your legacy intranet with SharePoint Online is not just a tech upgrade, it’s a strategic move toward a more connected, agile, and empowered organization. With the right planning and execution, your intranet can become a central pillar of digital transformation.
Create a file using SharePoint rest api will create a corrupted file
I have this formula to send multiple files from power apps to power automate:- ClearCollect( i, 0 ); ForAll( AttachFiles.Attachments As d, If(AddandRenameFile.Run( ClientDropdown.Selected.Value, MainCategoryDropdown.Selected.Title, SubCategoryComboboxCanvas.Selected.Title & (If( Last(i).Value = 0, "", Last(i).Value )), MainFolderDropdown.Selected.Value, d.Name, { name: d.Name, contentBytes: d.Value } ).result="Error",Notify("Error uploading file " & d.Name& ". Check if the file name already exsists.",NotificationType.Error),Notify("The File '"& d.Name& "' uploaded and renamed successfully.",NotificationType.Success,10000)); Collect( i, Last(i).Value + 1 ) ) here is the flow:- now the files will be added to sharepoint , but when i tired to open an image i will get this error:- and when i try to open a PDF i will get white pages without any content any advice?
Best practices to work on files between Teams
Hi, I am working on the migration of my on-premises data to SharePoint online. My teams are set up, each team corresponds to a M365 group: HR, Accounting, Management, Employment Service, etc. Each employee will be part of one or more teams. Each team has a document library, and only team members will have access to the document library. The question is as follows: what is the best practice for working on files betwwen Teams? Example: the HR team has a folder in its document library named Recruitment. The assistant managers are not part of the HR team but need access to a subfolder of this Recruitment folder. I see 3 options: i break the inheritance in the document library and set specific rights for the assistant managers. I share the subfolder using a direct link, SharePoint sharing function. I create a second document library for the human resources team where all the files that will be shared with the other teams will be located For options 1 and 2, the "business logic" for the HR team is respected, meaning that all files in the Recruitment folder are located in the same place. However, I have no visibility on shared folders. At a minimum, we can play with folder colors to quickly identify shared folders, but at the scale of the organization, this seems risky to me. For option 3, the visibility of shared folders with the other Teams is quick and easy, but the files in the Recruitment folder are then found in 2 document libraries, which is not intuitive for the HR team. Could you please tell me what the good practices are? Are there any other options?Change Shared file's permission from Edit to Read only
Hello, good afternoon. We have a Site for the Finance team, one of my colleagues who is a Member of the site, shared a few documents with a few users outside the finance team (but withing the company) to start with they were given Edit permission, but now that the files were revised accordingly, the permission should be changed from Edit to Read only so that they cannot keep changing the files. My colleague R created the file, and shared it, but now, when he is trying to "manage access" they gets the following message (saying they are not the owner of the file - thought they created it) - and the same is happening with several other documents There is nothing on the site, preventing members from changing permissions. Why is this happening and is there a way to work around this issue? thank you for your help. Kind regards,
Trouble adding and indexing a new column to a large SharePoint document library (threshold 5000)
I need assistance adding a new column to a SharePoint document library. The library contains more than 5,000 items, and when I attempt to create the column via the Microsoft Graph API I receive an error stating that the list view threshold of 5,000 has been exceeded. Oddly, when this error occurs the column still appears in the library, but it is not indexed. Any attempt to update the column definition to set indexed = true fails for the same threshold reason. Is there an alternative way to create and index this column programmatically? Manually adding the index through the SharePoint UI works, but that is not feasible for our use case — we need a repeatable, automated solution that can be applied across many customers. Thanks.Restoring overwritten file by Power Automate
I'd like to know there's any way to restore file which is overwritten by the automation workflow. File is copied from another folder in document library to another folder by overwriting. As I've checked activity of its folder, it shows that workflow deleted the previous file before creating new file. The action in the workflow Currently, I've tried to restore from Microsoft Purview but it doesn't work. Also, these's no anything in recycle bin or second bin. And file doesn't have any version history because it new created one. Thank you in advance for any response, either good or not.
Container tree - PnP Modern Search
Hello everyone, I am trying to create a page on one of my SP sites dedicated to search. Specifically, I want to use tags/labels as filters. So far, I have managed to do this using the PnP Modern Search filter tool on one level (I create a column, map the crawled properties with a RefinableString, and configure the filter). Now I would like to do the same thing, but this time on multiple levels with a tree structure. I've created a TermSet and in the filter configuration, I saw this “Container tree” option, but nothing works, and I can't find any help or documentation on the subject. Does anyone have any information? Or a way to use this option and have tree view on the filter? Thank you in advance, any help will be greatly appreciated. Kind regards
SharePoint online document library - document properties not getting update values in word document
Hi All, We have created an application in SharePoint online. This application creates Word documents in which SharePoint list fields are merged. When creating a new item in SharePoint, the Word document shows the correct date values: 1. Create new item in SharePoint. Dates are 1/9/2025 and 2/9/2025 2. Opening the related word document shows This is correct behavior 3. Change any field through 'Edit properties'. Still the dates are 1 and 2/9/2025 4. If I open the Word document now I see that the dates have a value of 1 day less then the provided date. The category is updated correct. 5. When downloading the document the correct values are shown 6. Also when opening the document through View in browser > Edit document > Open in desktop, I see the correct values Question is: 1. Why don't we see the correct values when the Word document is directly opened in the browser? 2. Is there a possibility to open the Word document always in the Client (desktop) itself instead of directly on the browser? We already tried changing the below Advanced library settings (changed it in Open in Browser/use the server default), but this didn't gave the correct solution.
