Search results, document link goes to Page Not Found
When searching the site for a document (which is there), the link under the file goes to a Page Not Found. If I go to that URL, I see the file, but the link in the search results seems to be broken. A couple of things I am thinking could be the issue, so wanting to verify or if it is something else: Document library has 50,313 items File name could be too long (which includes the folder paths). I've re-indexed the library and will check if that helps.Best practices to work on files between Teams
Hi, I am working on the migration of my on-premises data to SharePoint online. My teams are set up, each team corresponds to a M365 group: HR, Accounting, Management, Employment Service, etc. Each employee will be part of one or more teams. Each team has a document library, and only team members will have access to the document library. The question is as follows: what is the best practice for working on files betwwen Teams? Example: the HR team has a folder in its document library named Recruitment. The assistant managers are not part of the HR team but need access to a subfolder of this Recruitment folder. I see 3 options: i break the inheritance in the document library and set specific rights for the assistant managers. I share the subfolder using a direct link, SharePoint sharing function. I create a second document library for the human resources team where all the files that will be shared with the other teams will be located For options 1 and 2, the "business logic" for the HR team is respected, meaning that all files in the Recruitment folder are located in the same place. However, I have no visibility on shared folders. At a minimum, we can play with folder colors to quickly identify shared folders, but at the scale of the organization, this seems risky to me. For option 3, the visibility of shared folders with the other Teams is quick and easy, but the files in the Recruitment folder are then found in 2 document libraries, which is not intuitive for the HR team. Could you please tell me what the good practices are? Are there any other options?
Library View of Files Stored in Folders
I have a document library containing several folders, one of which is Job Descriptions. In the Job Descriptions folder, we have a list of all company job descriptions. The job description documents are PDF'd and the naming convention used for the job description is all lower case separated by dashes. We also have a column called DisplayName which shows the file in a more friendly name. For example: executive-assistant-to-the-director.pdf would be the name of the file, but the Display name is Executive Assistant to the Director.pdf. We would like to add a document library webpart to a SharePoint page, have it filter the document library, selecting the Job Description folder. What would be displayed to the page visitors is a list of all the folders and when they select a folder they would see the Display Name, in which they can click and open the PDF. I must be missing something in my View of the document library as if I show the Display Name and not show the Name of the file, then the folder name is reviewed too. Any ideas?Date field shows one day earlier in SharePoint document preview (Word Online)
Hi everyone, we’re experiencing an issue with custom date field in SharePoint Online when previewing Word documents in the browser. Context Displayed Position Word Desktop (opened locally 28.07.2025 left SharePoint Preview (Word Online) 27.07.2025 middle SharePoint library (column view) 28.07.2025 right Additional details: Both the site and user profile time zones are set to: (UTC+02:00) Amsterdam, Berlin, Bern, Rome, Stockholm, Vienna. The issue affects multiple documents and users. The moment the document is opened locally in Word Desktop, the date is displayed correctly again. Thanks in advance for any insights or guidance!
Change Shared file's permission from Edit to Read only
Hello, good afternoon. We have a Site for the Finance team, one of my colleagues who is a Member of the site, shared a few documents with a few users outside the finance team (but withing the company) to start with they were given Edit permission, but now that the files were revised accordingly, the permission should be changed from Edit to Read only so that they cannot keep changing the files. My colleague R created the file, and shared it, but now, when he is trying to "manage access" they gets the following message (saying they are not the owner of the file - thought they created it) - and the same is happening with several other documents There is nothing on the site, preventing members from changing permissions. Why is this happening and is there a way to work around this issue? thank you for your help. Kind regards,
Microsoft Syntex: Turning Your Documents Into Digital Intelligence
In today’s workplaces, organizations generate an overwhelming amount of content—contracts, invoices, reports, emails, and more. Manually managing, classifying, and extracting insights from this information is not only time-consuming but also prone to errors. Microsoft Syntex, an AI-powered service within Microsoft 365, transforms the way businesses handle content. By automatically classifying files, extracting metadata, applying compliance policies, and even generating new documents from templates, Syntex brings automation and intelligence directly into familiar tools like SharePoint, OneDrive, and Teams. This blog explores how Microsoft Syntex helps organizations boost productivity, reduce operational costs, and unlock the true value of their content.SharePoint Threshold Limit Mitigation via Indexing Strategy
To address the SharePoint list/library threshold limit issue, we implemented a structured indexing approach: The document library contains 5000 items distributed across multiple libraries. We created indexes on relevant columns to optimize query performance and enable filtering/sorting without triggering the threshold limit. This indexing strategy allowed us to successfully access and manage the SharePoint site without performance degradation or errors due to the threshold limit. This approach ensures scalability and maintains usability for end users, especially when working with large datasets in SharePoint Online. Anyone has face the similar kind of situation and tried in a different way to fix that, then please share.
