Guest user | recent change in the authentication method
Hi, due to the recent change MC1243549 - retirement of OTP for guest users in SharePoint/OneDrive, we are having a big impact with external collaboration. The external users who do not have company-managed devices and are reluctant to install work-related software or authentication applications on their personal devices are unable to meet the new access requirements, this is significantly impacting business activities. Any suggestion on this topic will be helpful. Do any of you have a similar issue? Thanks!
Dynamic Mandatory Fields
In a SharePoint library, I have folders which are = a. Admin b. Events c. Furniture and Moves d. Janitorial and Maintenance e. Parking and Transportation f. Shipping and Receiving g. Supplies and Equipment h. Waste and Recycling I have Meta data across the library whose data type are all choices and are: a. Document Type = Contract, Financial, planning b. Building = Gym, Garage, Heating c. Asset Category = Office, Playground d. Fiscal Year = FY23, FY24, FY25, FY26, FY27 e. Vendor = Maple Leaf, Canadian Tire, Home Depot f. Status = Active, Pending, Not Active g. Retention Label = 3 years, 5 years h. Service Type = Admin, Events, Furniture and Moves, Janitorial and Maintenance, Parking and Transportation, Shipping and Receiving, Supplies and Equipment, Waste and Recycling Service Type and Retention Label are mandatory fields, with the Rule below for all the files in the various folders: IF Folder Name = Admin, then Service Type = Admin and Retention Label = 5 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Events, then Service Type = Events and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year, Building and Vendor IF Folder Name = Furniture and Moves, then Service Type = Furniture and Moves and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Building IF Folder Name = Janitorial and Maintenance, then Service Type = Janitorial and Maintenance and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Parking and Transportation, then Service Type = Parking and Transportation and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Shipping and Receiving, then Service Type = Shipping and Receiving and Retention Label = 3 years; the mandatory fields should be Document Type, Status IF Folder Name = Supplies and Equipment, then Service Type = Supplies and Equipment and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Waste and Recycling, then Service Type = Waste and Recycling and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Vendor I have used Column Default Value Settings for SharePoint to display Auto-Display the Service Type and Retention Label, but I cannot seem to perform the conditional mandatory fields using Validations setting for the other requirements. Please help
SharePoint Online Site Deletion blocked by Retention Policy although no content is retained
Hi everyone, I'm trying to understand whether this behavior is expected or if other organizations are experiencing the same issue. Environment SharePoint Online (Microsoft 365) Microsoft Purview Retention Policy Retention duration: 180 days Trigger: based on last modified date After retention period: Do nothing The intention of the policy is not to automatically delete content. We only want to prevent deletion for 180 days and allow deletion afterwards. Microsoft previously explained to us that retention applies to the content/items, not to the container (the SharePoint site itself). Problem We are currently unable to delete SharePoint sites. When attempting to delete a site from the SharePoint Admin Center we receive the following message: This site can't be deleted at this time because it is blocked by a compliance policy. What we already checked For the affected site: CompliancePolicyIds = empty ArchiveStatus = NotArchived SensitivityLabel = empty The Preservation Hold Library is empty: Preservation Hold Library => Items = 0 We also inspected the internal DLC properties of the site and found entries such as: dlc_sitehaspolicy dlc_sitehasexpirationpolicy dlc_webhasexpirationpolicy Even after clearing these values for testing purposes, the site still could not be deleted. Important Observation If we explicitly exclude the site from the retention policy, deletion becomes possible. This makes it appear that the retention policy is blocking deletion of the site container itself, even though our understanding was that retention should only protect retained content and not permanently prevent deletion of the entire SharePoint site. Has anyone else observed this behavior? Additional OneDrive Issue We are seeing a similar problem with unlicensed OneDrive accounts. Many of these OneDrive sites: are already archived are shown as blocked by retention/compliance cannot be deleted remain present for years For example: ArchiveStatus = FullyArchived CompliancePolicyIds = empty The accounts appear in the list of unlicensed OneDrive accounts, but we are unable to permanently remove them while the retention policy is in effect. Has anyone found a practical way to clean up or remove these orphaned/unlicensed OneDrive sites when a tenant-wide retention policy is configured? Questions Has anyone seen a situation where: CompliancePolicyIds is empty the Preservation Hold Library is empty but site deletion is still blocked by a compliance policy? Does a retention policy configured as: Retain for 180 days Then Do nothing intentionally block deletion of the entire SharePoint site container? Is it expected that excluding a site from the retention policy immediately makes deletion possible? How are other organizations handling site lifecycle management when tenant-wide retention policies are enabled? Has anyone experienced similar issues with unlicensed OneDrive accounts that cannot be deleted because of retention/compliance requirements? Any experiences, recommendations, or explanations would be greatly appreciated. Thanks!Recycle Bin and Site Content Hidden for Site Members and Site Visitors
I posted this before but made a mistake with my write up, so I am reposting. I have a requirement that the Recycle bin and Site Contents should be be hidden from the Site Members and Site Visitors. Please how can I achieve this because the Server Infrastructure activation is not working for me. Any workarounds? Please help
Upcoming change: Retirement of noise suppression capability for ODSP video
We're writing to inform you of an upcoming change to video playback features in OneDrive and SharePoint. What's changing: Starting July 1, 2026, the noise suppression feature for video playback on OneDrive and SharePoint will be retired. This feature, which reduces background noise during video playback, will no longer be available in the web playback experience. Based on usage data and our ongoing effort to streamline the video experience on OneDrive and SharePoint, we've made the decision to deprecate this capability. Please share your feedback through Noise Suppression Feature Survey so we can continue to improve the video experience on OneDrive and SharePoint. What this means for your content: Your video content is not affected. No original files will be modified or re-encoded – this change only impacts the playback experience. Noise suppression will no longer be available as a playback toggle option when viewing videos stored on OneDrive or SharePoint. No changes to other video and audio playback features – including playback speed controls, captions, and transcripts – remain available and are unaffected by this change. What administrators need to know: No admin action is required. The noise suppression option will be removed automatically after the retirement date. There are no tenant-level settings to manage for this change. Alternative options: If noise suppression is important to your workflow, please consider these alternatives: Pre-process your audio using a dedicated noise removal tool before uploading to OneDrive or SharePoint. Record in a quieter environment or use a directional microphone to minimize background noise at the source. We value your feedback: We understand this change may affect some of your workflows, and we want to hear from you. Please share your feedback through Noise Suppression Feature Survey so we can continue to improve the video experience on OneDrive and SharePoint. All other video playback capabilities on OneDrive and SharePoint remain fully available. We're committed to continuing to invest in features that help you get the most out of your video content.
SharePoint permission change notifications not working
Problem: Trying to get Microsoft Graph change notifications when permissions change on SharePoint/OneDrive drive items (sharing, inheritance breaks, access grants/revocations). Using Prefer: includesecuritywebhooks on subscription creation as documented subscription creates successfully, but the header appears to be silently ignored (notificationQueryOptions is always null in response, Preference-Applied header is always empty). What works: Regular content change notifications fire fine. What doesn't: Zero security notifications on any permission change. Subscription request: POST https://graph.microsoft.com/v1.0/subscriptions Prefer: includesecuritywebhooks { "changeType": "updated", "notificationUrl": "https://...", "resource": "drives/{driveId}/root", "expirationDateTime": "2026-06-12T00:00:00Z" } Permissions (all with admin consent): Files.Read.All, Files.ReadWrite.All, Sites.Read.All, Sites.FullControl.All, Directory.Read.All Already tried: Both v1.0 and /beta endpoints same result Every relevant permission combination But the official document says it should work: Link to documentation: https://learn.microsoft.com/en-us/onedrive/developer/rest-api/concepts/scan-guidance?view=odsp-graph-online#receiving-webhook-notifications-for-security-events Any working example or confirmation of current status would be extremely helpful. Happy to share more details or test specific configurations.
Prevent File download for all users for all files on OneDrive and Sharepoint
Hi! Is there any way to absolutely prevent download of files from SharePoint and OneDrive for all files and all user in my organization? Actually, I want to prevent any local work or local data store on my-users's computers. It means that i want also disable the "open on Desktop app" button, and the printing options. All the work is done via the browser. I know that it is possible per file or per library on SharePoint, but i want to set it as mandatory unchangeable policy for all my users. Thank you!Sharepoint link shared with me does not seem to be working
Hi, With my new job I was shared a link to my personal gmail address for a folder of documents I need to become familiar with. This was done with an invite link to a Sharepoint folder the documents are kept in to my gmail. When I click the link it prompts me to log into my outlook account. When I log into my account with the same gmail address as the one the link was shared to I do not see the folder that was shared to me. I tried logging into my gmail on outlook and clicking the link again, to the same result. Both times what I see is a web based outlook page with no emails, no documents shared on the “shared with me” tab of one drive and the only documents present are the cloud backup of my personal computer on one drive. I tried downloading the sharepoint app and logging in this way, but it says I need a school or work email and I can’t log in with a personal email address. It’s important I be able to view these documents. I would appreciate any help telling me how to access them.Root folder for OneDrive synced SP libraries - custom name?
I am migrating local network shares to SharePoint libraries that are meant to be synchronized to local devices via OneDrive. I will use Intune policy to auto sync set of libraries. When libraries are synced they are saved in the path as below: C:\Users\ExampleUsername\Example Company Limited\Actual Site - Documents In the navigation bar it looks something like this: Is it possible to set a custom name for the Company folder without actually renaming the Entra ID tenant name? I tried the policy that sets a custom OneDrive sync folder by setting the below reg key. This worked for OneDrive sync root folder but the SharePoint sync folder remained unchanged. Computer\HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\OneDrive\CustomSyncRootFolderName Background to my question: Portion of data that is to be migrated has long paths. Once synced via OneDrive I will be facing long path errors due to Windows Explorer limitation that can only handle paths under 260 characters long. Based on my testing the files will stil sync and be "browsable" but users won't be able to open them or modify. I want to shorten the SP sync root folder name to reduce the full path to under 260 characters. The below example path is 72 characters long which takes a significant chunk of 260 characters that Windows Explorer can handle. C:\Users\ExampleUsername\Example Company Limited\Actual Site - Documents I am already looking at renaming folders and libraries and flattening the data structure but there is a limit to what I can acheive there due to the client requirements. As such I am trying to trim path lenght whenever I can.
