Dynamic Mandatory Fields
In a SharePoint library, I have folders which are = a. Admin b. Events c. Furniture and Moves d. Janitorial and Maintenance e. Parking and Transportation f. Shipping and Receiving g. Supplies and Equipment h. Waste and Recycling I have Meta data across the library whose data type are all choices and are: a. Document Type = Contract, Financial, planning b. Building = Gym, Garage, Heating c. Asset Category = Office, Playground d. Fiscal Year = FY23, FY24, FY25, FY26, FY27 e. Vendor = Maple Leaf, Canadian Tire, Home Depot f. Status = Active, Pending, Not Active g. Retention Label = 3 years, 5 years h. Service Type = Admin, Events, Furniture and Moves, Janitorial and Maintenance, Parking and Transportation, Shipping and Receiving, Supplies and Equipment, Waste and Recycling Service Type and Retention Label are mandatory fields, with the Rule below for all the files in the various folders: IF Folder Name = Admin, then Service Type = Admin and Retention Label = 5 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Events, then Service Type = Events and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year, Building and Vendor IF Folder Name = Furniture and Moves, then Service Type = Furniture and Moves and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Building IF Folder Name = Janitorial and Maintenance, then Service Type = Janitorial and Maintenance and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Parking and Transportation, then Service Type = Parking and Transportation and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Shipping and Receiving, then Service Type = Shipping and Receiving and Retention Label = 3 years; the mandatory fields should be Document Type, Status IF Folder Name = Supplies and Equipment, then Service Type = Supplies and Equipment and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Waste and Recycling, then Service Type = Waste and Recycling and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Vendor I have used Column Default Value Settings for SharePoint to display Auto-Display the Service Type and Retention Label, but I cannot seem to perform the conditional mandatory fields using Validations setting for the other requirements. Please help
Have OneDrive or SharePoint files/folders on home screen of iPad without internet connection?
This. I'm on a big iOS project. We have several users who need files on an ipad when traveling, and be able to open them when there is no internet connectivity. These files aren't intended to be edited, just 'read only.' These files do not contain any sensitive corporate data. The content lives in SharePoint online and I'm using OneDrive as a bridge to their sharepoint site. BUT the files can only be viewed on the ipad within the OneDrive app without internet access. These are devices using user affinity enrollment. Initially, the solution for users was to use the 'Mark Offline' feature within the OneDrive iOS app. I used Power Automate to have it fetch new files found in OneDrive and move them to the teams SharePoint site. These shared devices are locked down (an understatement). These will be used by the least computer savy/literate people and so having them dive through OneDrive folder after folder, even offline, is a tall order to ask. I totally get it and don't want them doing that either. So now I have to move onto plan B. How can we put the files that live within OneDrive/Sharepoint onto the home screen without an internet connection when the ipad is 'out in the field.?' This would make it infinitely easier for them. The key here is to not have end users manually moving files around. We don't want them to even have to go into OneDrive and mark folders/files offline, if possible. We don't have the SharePoint app on them. I tried the SP app a while back, and it is a hot mess of garbage. I could revisit it. Whatever I can get to work of course we'll have to modify our Intune polices. Thoughts?SharePoint Online Site Deletion blocked by Retention Policy although no content is retained
Hi everyone, I'm trying to understand whether this behavior is expected or if other organizations are experiencing the same issue. Environment SharePoint Online (Microsoft 365) Microsoft Purview Retention Policy Retention duration: 180 days Trigger: based on last modified date After retention period: Do nothing The intention of the policy is not to automatically delete content. We only want to prevent deletion for 180 days and allow deletion afterwards. Microsoft previously explained to us that retention applies to the content/items, not to the container (the SharePoint site itself). Problem We are currently unable to delete SharePoint sites. When attempting to delete a site from the SharePoint Admin Center we receive the following message: This site can't be deleted at this time because it is blocked by a compliance policy. What we already checked For the affected site: CompliancePolicyIds = empty ArchiveStatus = NotArchived SensitivityLabel = empty The Preservation Hold Library is empty: Preservation Hold Library => Items = 0 We also inspected the internal DLC properties of the site and found entries such as: dlc_sitehaspolicy dlc_sitehasexpirationpolicy dlc_webhasexpirationpolicy Even after clearing these values for testing purposes, the site still could not be deleted. Important Observation If we explicitly exclude the site from the retention policy, deletion becomes possible. This makes it appear that the retention policy is blocking deletion of the site container itself, even though our understanding was that retention should only protect retained content and not permanently prevent deletion of the entire SharePoint site. Has anyone else observed this behavior? Additional OneDrive Issue We are seeing a similar problem with unlicensed OneDrive accounts. Many of these OneDrive sites: are already archived are shown as blocked by retention/compliance cannot be deleted remain present for years For example: ArchiveStatus = FullyArchived CompliancePolicyIds = empty The accounts appear in the list of unlicensed OneDrive accounts, but we are unable to permanently remove them while the retention policy is in effect. Has anyone found a practical way to clean up or remove these orphaned/unlicensed OneDrive sites when a tenant-wide retention policy is configured? Questions Has anyone seen a situation where: CompliancePolicyIds is empty the Preservation Hold Library is empty but site deletion is still blocked by a compliance policy? Does a retention policy configured as: Retain for 180 days Then Do nothing intentionally block deletion of the entire SharePoint site container? Is it expected that excluding a site from the retention policy immediately makes deletion possible? How are other organizations handling site lifecycle management when tenant-wide retention policies are enabled? Has anyone experienced similar issues with unlicensed OneDrive accounts that cannot be deleted because of retention/compliance requirements? Any experiences, recommendations, or explanations would be greatly appreciated. Thanks!
Missing data
I recieved several emails from Microsoft that were legit. I was advised I am 290+ GB over my quota for 5GB I realize my Clipchamp was saving to my personal OneDrive NOT my business OneDrive (where I have 5TB) Anyway, I opened a ticket with Microsoft and they confirmed my personal OneDrive has 1GB of data in it -- not 290+ Looks like my data vanished... Can you please contact me and help with resolution?Recycle Bin and Site Content Hidden for Site Members and Site Visitors
I posted this before but made a mistake with my write up, so I am reposting. I have a requirement that the Recycle bin and Site Contents should be be hidden from the Site Members and Site Visitors. Please how can I achieve this because the Server Infrastructure activation is not working for me. Any workarounds? Please helpMy Microsoft Form is not able to sync to an Excel file
Hi, I am having trouble as when I try to open the results of a form that I made into an Excel is giving me the following error "It wasn't possible to open Excel online, You can still download a copy to visualize the responses on Excel" (translated from my native language so the message might be a bit different). I am able to download the form as an excel but I cannot open a website version of it, this form was made using a personal email address and Microsoft account. I cannot share the link to the forms as it has personal information that would not be allowed to share in a public setting.Onedrive App in Teams not show files
After we change we did a tenant rename on October 18 2024 in which we change sharepoint url we have an issue with the Onedrive app in teams. It doesn't load any files. The Onedrive client in Windows works without any issues. Opening teams in the webclient gives us the same issue. Resetting the teams client doesn't help. Anyone any ideas? Below the error we see.Making Mac OneDrive Faster and More Reliable
OneDrive on macOS is getting a major update to how it syncs! The Native Sync Engine is rolling out to Insiders today with version 26.098. It's up to 2x faster on initial sync and on-disk state changes, uses less CPU, memory, and battery, and removes the hidden cache folder that's been the source of most reliability issues since 2022. It's the latest in an ongoing effort to make OneDrive feel native on Mac. Earlier this year we shipped a redesigned Activity Center with Liquid Glass and native dialogs, and the Native Sync Engine is a major step in that journey. The cache folder problem When we moved OneDrive to Apple's File Provider platform in 2022, we needed a way to bridge the existing sync engine with how File Provider expected things to work. Broadly, there are two parts to OneDrive sync: the sync engine itself, and the code that OneDrive uses to work with files. To support File Provider, we had to change how OneDrive interacted with the file system. However, to reduce risk, we decided to use a hidden cache folder that mirrored your OneDrive contents, so the sync engine could remain largely unchanged. That cache folder solved the immediate problem and unlocked features like Known Folder Move. Over time, however, feedback and telemetry showed us that it was root cause of many of the reliability and performance issues users have reported since. The Native Sync Engine removes it. What’s changed Over the past several years, we’ve been working behind the scenes on the Native Sync Engine. Building it required us to completely rebuild large portions of our code and build a new sync platform that allows OneDrive to work better with the File Provider system. The Native Sync Engine provides the fastest, most reliable experience we’ve ever delivered on the Mac. It has a simplified architecture, eliminates entire classes of errors, and integrates more deeply with macOS. In our performance testing, the new system is about 2x faster for initial sync and on-disk state changes. It also uses fewer system resources, helping preserve your Mac’s battery life while improving overall responsiveness. We’ve also put the new system through multiple tests that simulate usage well beyond what the average user would ever do, and it has held up extremely well in those scenarios. It’s a massive improvement, and one we are very excited to bring to you. On the surface, the Native Sync Engine looks and feels very similar to what we had before, but there are a few important changes. Let’s walk through a few of them. Hidden folders no longer hold data OneDrive's hidden folders now contain metadata only. Your file data only lives in the OneDrive folder you interact with directly. There are a few cases where a copy of file data will exist in the hidden folder: Files you've created or changed that haven't uploaded yet. The copy is removed once the file has fully synced to the cloud. OneNote shortcuts and similar "link" file types. These are typically a few hundred bytes at most, and we retain them in the hidden folder indefinitely. Some kinds of macOS packages, such as GarageBand files, .app bundles, and certain older iWork files. Copies of these files are retained for longer than most files. Files and folders are always browsable Files in a folder used to be created on disk only the first time the folder was accessed. That led to Finder showing "Loading..." while you browsed and apps hanging while they waited for folders to materialize. Now, every folder and file is always browsable on disk. Navigating your OneDrive folder feels like navigating any other folder. It’s snappy, responsive, and just works. Note that Files On-Demand is unchanged with the Native Sync Engine. Files you haven't opened remain online-only unless you either open them or mark them Always On This Device. External drive support The Native Sync Engine also supports external drives, such as USB drives you can plug into your Mac. If your system and your external drive meet the requirements, all of your files and OneDrive's metadata folder will be placed on this drive. On older versions of macOS and on drives that don't meet the requirements, your files and OneDrive metadata will be stored on the home volume. Syncing shared folders and libraries If your organization has disabled the “Sync” button on SharePoint and your users are using “Add shortcut to My Files”, you can skip this section, as you are already in the ideal state! If you are still using synced libraries, each synced library now appears as its own root in the Finder sidebar, instead of nested under a single tenant entry. Add shortcut to OneDrive remains the modern way to access shared content. Admins can hide the Sync button via aka.ms/HideSyncButton. Identifying the Native Sync Engine You can identify whether your Mac is using the Native Sync Engine by inspecting the OneDrive version in the Preferences dialog: If the version ends with a value such as "(26K)", you are running the Native Sync Engine. If the version ends with the version of macOS, you are not yet running the Native Sync Engine. Rollout Starting today, we’ll be gradually rolling out this new experience to our Insiders audience. This rollout will take several weeks to complete. If you aren't already in Insiders and want to try the new update, simply open OneDrive preferences, click on the About tab, and check the box to join the Insiders program. Your Mac will upgrade to the Native Sync Engine automatically when it receives the update. It might take a couple of minutes for OneDrive to complete the upgrade, and a little while longer for File Provider to finish with the upgrade, but you can still use your OneDrive while this is taking place. We would love to hear your feedback, good or bad. Just click “Send Feedback” in the OneDrive Activity Center and share your thoughts! To learn more, watch the latest Sync Up podcast below:
Upcoming change: Retirement of noise suppression capability for ODSP video
We're writing to inform you of an upcoming change to video playback features in OneDrive and SharePoint. What's changing: Starting July 1, 2026, the noise suppression feature for video playback on OneDrive and SharePoint will be retired. This feature, which reduces background noise during video playback, will no longer be available in the web playback experience. Based on usage data and our ongoing effort to streamline the video experience on OneDrive and SharePoint, we've made the decision to deprecate this capability. Please share your feedback through Noise Suppression Feature Survey so we can continue to improve the video experience on OneDrive and SharePoint. What this means for your content: Your video content is not affected. No original files will be modified or re-encoded – this change only impacts the playback experience. Noise suppression will no longer be available as a playback toggle option when viewing videos stored on OneDrive or SharePoint. No changes to other video and audio playback features – including playback speed controls, captions, and transcripts – remain available and are unaffected by this change. What administrators need to know: No admin action is required. The noise suppression option will be removed automatically after the retirement date. There are no tenant-level settings to manage for this change. Alternative options: If noise suppression is important to your workflow, please consider these alternatives: Pre-process your audio using a dedicated noise removal tool before uploading to OneDrive or SharePoint. Record in a quieter environment or use a directional microphone to minimize background noise at the source. We value your feedback: We understand this change may affect some of your workflows, and we want to hear from you. Please share your feedback through Noise Suppression Feature Survey so we can continue to improve the video experience on OneDrive and SharePoint. All other video playback capabilities on OneDrive and SharePoint remain fully available. We're committed to continuing to invest in features that help you get the most out of your video content.
