👏👏👏Copilot in SharePoint - Split, merge, and reorder PDFs
Working with PDFs in SharePoint just got a lot easier This is one of those Copilot features that feels small until you realize how much time it can save. Copilot in SharePoint and OneDrive can now help you work with PDFs at the page and section level. You can: ✂️ Split a PDF into separate files 🔀 Reorder pages 📎 Insert attachments where you need them 📄 Extract a specific section into a new PDF Think about a large RFP response. Instead of downloading the PDF, opening another tool, extracting the pricing pages, saving a new version and uploading it again, you can simply ask: 💬 “Pull the pricing section out of the response packet into its own PDF.” Simple, practical, and all without leaving SharePoint /OneDrive 🎥 I’m sharing a short video showing the experience: Watch the video youtube.com/watch?v=QfOSCNUms2s&feature=youtu.be This is the kind of Copilot update I like: less switching between tools and more getting the job done where the document already lives.
Copilot in SharePoint : Send a Report via Email
One of the newest capabilities in Copilot for SharePoint is the ability to generate insights from documents and SharePoint libraries and share them directly with multiple people via email. What I really like about this experience is that the information isn't just sent as a link or attachment. The report, dashboard, or summary can be embedded directly in the email, allowing recipients to immediately see the key insights without having to open additional files or navigate through SharePoint. For managers, analysts, and data owners, this means less time collecting information and creating status updates, and more time focusing on decisions and actions. ✅ Generate insights from SharePoint content ✅ Create reports and dashboards with a simple prompt ✅ Send them to multiple stakeholders at once ✅ Deliver the insights directly in the email It's another great example of how AI is helping move information from storage to action, making it easier to keep the right people informed at the right time. 🎥 Want to see it in action? Watch the full recording and episode here: https://www.youtube.com/watch?v=p9RmHku3obc&t=5s
OneDrive and SharePoint : New Hero Link has arrived
🚀 One Link. Simpler Sharing - Hero Link Microsoft is rolling out a new sharing experience across SharePoint, OneDrive, and Microsoft 365 called the "Hero Link" - (Not Hero Webpart 😀) Instead of creating multiple links for the same file, every file and folder will have a single primary sharing link that can be updated after it's been shared. ✅ One consistent sharing experience ✅ Update permissions without creating a new URL ✅ Change link access at any time ✅ Reduce sharing link sprawl Additional capabilities include: 🔹 People with edit access can reshare and add additional people. 🔹 Apply folder access changes to this item, allowing folder permissions to flow down to files. 🔹 Existing sharing links will continue to work and appear under Other Links, where you can continue using options such as expiration dates, view-only access, and edit permissions. Admins can also configure default link audiences at the site level to match different sharing requirements. The rollout begins in October 2026. 🎥 I've also recorded a step-by-step walkthrough of the new Hero Link experience so you can see exactly how it works in practice. https://youtu.be/HdXgfVy4fl4
Did MS disable access to SharePoint through File Explorer today?
Just prior to 1:00 PM Eastern today, my entire company lost the ability to access our SharePoint server through File Explorer - in unison. Our IT dept. claims that MS has been threatening to disable the feature for a while. But I'm not finding any alerts, questions, or discussions about it anywhere online; and we can't be the only ones who would have noticed if this is a Windows-wide change.
"Your organization's policies do not allow you to share with these users" error when sharing an item
Hi, I have a OneDrive folder that contains multiple subfolders. Each of these subfolders needs to be shared to different people and I would like those people to be able to share those folders as well without me having to add each new email address myself. A person to whom I shared "folder A" with tried to share it with an external email address and got the following error: "Your organization's policies do not allow you to share with these users" error when sharing an item or site in SharePoint Online or OneDrive for Business" I followed the steps provided in https://learn.microsoft.com/en-us/sharepoint/troubleshoot/sharing-and-permissions/organization-policies-do-not-allow-you-to-share-with-users-error but my organisation external sharing parameters were already set to "Anyone" as seen below. Does this mean that people in the organisation can not share folders that require a log in? Thank you in advance for the help. PedroSites with long file path length
I have a big problem to solve with SharePoint online Teams sites where data was migrated from On-Prem file shares and there are more items with a long file path length than we are able to fix. In some directories, it has gotten better but employees didn't listen to us when we told them to start creating less nested folders, shorter file and folder name and to try and fix older directories. In the beginning around 2 years ago, we migrated everything and turned on OneDrive sync and found out quickly how that wasn't going to work for one department, so we then told them to work out of the browser which seemed to solve the problem. Well, not everyone kept working from only the browser and more and more people continued to get OneDrive sync issues. Now I have ran some reports to get the actual file path length for some of the sites. For the biggest site, I show the largest file path length at 397, and I figured 220 would give a good starting point to have OneDrive successfully sync without errors given that OneDrive and File Explorer will add extra characters in the path. Starting at 220 characters, there are more than 61,000 affected files with a path ranging from 220 - 397, and more than 107,000 starting at 200 characters. The first problem to solve is to get the department to stop naming files in this way and stop creating all the nested folders. They need to establish a better naming convention. The second problem to solve is fixing as many of these as possible, but with this many items to correct it seems impossible. Has anyone worked on a SP online site to programmatically fix something like this to reduce the path length? Even trying this with a script sounds impossible, but there has to be something that can be done to help? Right??
Error accessing SharePoint Online & OneDrive
Hello, I'am facing an issue in my tenant with OneDrive and SharePoint. Since the renewal of my hosting (OVH) all users (admin included) on the tenant can no logner access SharePoint or OneDrive (all other services are accessible). Even the sharepoint admin center is inaccessible. It seems like the adress XXXX-my.sharepoint.com is no longer there (I also have this message "DNS_PROBE_FINISHED_NXDOMAIN"). I looked all Microsoft Support discussions and nothing seem to tack to work. Note that DNS entrees are good on my domain host (Exchange is working). I tried to contact Microsoft Support, its taking a long time. And I need the issue fixed by monday.. Best regards,
SPMT Needs True Mirror Mode and Resource Throttling
Subject: SPMT Needs True Mirror Mode and Resource Throttling SPMT incremental migration does not behave like a true synchronization or mirror operation. New and modified files are copied, but deleted, renamed, or moved files are not reconciled at the destination, often resulting in orphaned content and duplicates. Microsoft has previously confirmed this as expected behavior. Administrators have had reliable mirror-style functionality available since the circa 1990s through tools such as Robocopy. In comparison, SPMT's incremental migration capability feels incomplete for modern enterprise migration scenarios. Requested enhancements: Optional mirror mode similar to robocopy /MIR Delete destination content that no longer exists in the source Detect and process renames Detect and process moves Pre-migration analysis and dry-run reporting Configurable safeguards for deletions Additionally, SPMT appears to consume storage resources aggressively. During migrations, disk I/O activity can become saturated and disk idle time can fall close to zero regardless of migration batch size. This behavior can negatively impact file servers and production workloads. Requested performance controls: I/O throttling CPU throttling Concurrency controls Bandwidth limits Scheduling and business-hours policies Dynamic backoff based on source-server load Current behavior requires administrators to perform manual cleanup and reconciliation after incremental migrations while also managing significant infrastructure impact during migration runs. A modern migration tool should provide both synchronization intelligence and resource governance controls. Frankly, from an infrastructure perspective, your complaint about the I/O behavior is probably the stronger one. Many migration tools deliberately maximize throughput, but not providing an obvious way to cap I/O, threads, or overall system impact can be problematic in production environments. The lack of mirror semantics combined with aggressive scanning/copy behavior is what tends to frustrate admins the most.
Recycle Bin and Site Content Hidden for Site Members and Site Visitors
I posted this before but made a mistake with my write up, so I am reposting. I have a requirement that the Recycle bin and Site Contents should be be hidden from the Site Members and Site Visitors. Please how can I achieve this because the Server Infrastructure activation is not working for me. Any workarounds? Please help
Guest user | recent change in the authentication method
Hi, due to the recent change MC1243549 - retirement of OTP for guest users in SharePoint/OneDrive, we are having a big impact with external collaboration. The external users who do not have company-managed devices and are reluctant to install work-related software or authentication applications on their personal devices are unable to meet the new access requirements, this is significantly impacting business activities. Any suggestion on this topic will be helpful. Do any of you have a similar issue? Thanks!
