adding an AAD security group to site collection administrator using power automate
so im trying to do what the title says but i keep getting the error from the flow that the group cannot be found although it exists and i can find it connected to the sharepoint site here is the http request i have been trying : { "inputs": { "host": { "connectionName": "shared_sharepointonline", "operationId": "HttpRequest", "apiId": "/providers/Microsoft.PowerApps/apis/shared_sharepointonline" }, "parameters": { "dataset": "https://xxxtest.sharepoint.com/teams/@{body('Parse_JSON')?['groupAlias']}", "parameters/method": "POST", "parameters/uri": "_api/web/sitegroups/getbyname('Site Collection Administrators')/users", "parameters/headers": { "Accept": "application/json;odata=verbose", "Content-Type": "application/json" }, "parameters/body": "{\n \"LoginName\": \"i:0#.f|membership|THE_GROUP_NAME\"\n}\n" }, "authentication": "@parameters('$authentication')" }, "metadata": { "operationMetadataId": "new-operation-id" } } I presume im writing something wrong in the api request or in the body but i couldnt find any helpful resources that does exactly what im doing , the closest thing i found is this (adding a role permission which worked when i tried it and it could find the group , but i want it to add the group to the site collection admins not just give it a permission): https://ganeshsanapblogs.wordpress.com/2022/11/05/sharepoint-online-grant-permissions-to-azure-ad-security-group-using-power-automate-and-rest-api/
External Users Blocked from Downloading Files – Conditional Access Policy Stuck or Misbehaving?...
We recently updated and added several Conditional Access policies, including one that blocks downloading, printing, and syncing from unmanaged devices. This policy was initially tested with a small group of 2-3 users. However, we noticed that when employees share an external link, external recipients can log in but cannot download files. They see a yellow banner stating that "downloading, printing, or syncing is blocked etc." We have since disabled related Conditional Access policies and waited the required 24 hours for changes to take effect. Additionally, Microsoft Support has been involved for three days but has not yet resolved the issue. Any suggestions? Its an only cloud environment
Remove Site Owner from SharePoint Site sub-folders.
Hi My company used to have a file server where we created folders for the different departments, IT, Finance etc. We created security groups and gave full access to these groups to their department folder and added all the staff from that department to the security group - giving them full access to all sub-folders in the department folder. We then had the option to create sub-folders in the department folders for specific users, like if some of the team worked on a specific project, we could give only those users access to that project folder that was in their main department folder. We would remove inheritance from the parent folder and control access this way individually. Since moving to SharePoint a few years ago, we set up SharePoint Sites, SharePoint-IT, SharePoint-Finance etc. and moved all data from the file server folders to these sites. All users now became Owners to their SharePoint Site, and so had access to all folders, even the ones they did not before, which was okay. We would now like to start doing the same as what we did with the file server, create a folder in a departments' Site and remove access to all Site owners and then give individual users access to that sub-folder. From what I can see, and have read, Site Owners will always have access to all folders and inheritance cannot be broken or removed? Is this still correct and is there any way to get past this? How would I give access to a manager who might want to save a private department related document to the SharePoint Site and restrict access to the rest or some of their team. We do not want to use OneDrive for these situations, we would like to keep all department related documents and files in the relevant department Sites.
Looking for an Microsoft Expert for on call help
We are a small company with employees in Sydney and Canberra, everyone works from home and there’s about 10 of us. We currently use Microsoft Teams, Outlook and Sharepoint but we have a growing list of Microsoft issues. Can anyone recommend an IT expert who helps businesses with various Microsoft App issues over the phone? It would be handy to find someone that you could call when an issue arises and who could teach the staff how to fix that issue over the phone when needed? I know of Geek2u but i'm hoping for more of an 'over the phone' kind of service with an individual who specialises in Microsoft systems. Kind regards Kate
Programmatically remediate SharePoint and OneDrive Oversharing links
Hi SPO Brain Trust, Has anyone been able to work around a solution to programmatically remove oversharing links (from content level) from SharePoint sites and OneDrives as opposed to using 3rd party tooling? Very keen to hear your thoughts on this as we're looking at manually remediating these from our environment. Thank you!
User can't access item in list even though they seem to have permission
Hi I have a SPO list which users can add to. In a Flow I break permissions and then grant edit access to a user. I can see in the item that they have "Can edit" access. (this gives the same message) https://contoso.sharepoint.com/sites/mysite/Lists/mylist/DispForm.aspx?ID=56 However when they click on the item they get Sorry, something went wrong No item exists at https://contoso.sharepoint.com/sites/mysite/Lists/mylist/DispForm.aspx?ID=56&ContentTypeId=0x0100144F21075C460449AF03405563EEBFE4. It may have been deleted or renamed by another user. In my Flow I do this ... Thanks PExternal User Invite
I have a large group of persons; I only have their email addresses and names. I want to be able to send them an email with a link to a single page on my SharePoint site. The page will contain one or more links to list items specific to them. I want them to be able toclick on a list item link and then edit that item in a customized edit form (SPFx app) and save the results. Is there any way to do this without having to make them create full-blown user accounts? ThanksBest Practices for Resizing (Reducing) a SharePoint Farm and Decommissioning Servers
~~~~ Resizing a SharePoint Farm: Strategies and Considerations ~~~~ I've noticed that while there are numerous blogs and technical articles available on how to set up a SharePoint farm SP2016, there's a noticeable lack of guidance on resizing an existing farm—especially when it comes to decommissioning servers and reducing the overall infrastructure. When dealing with a farm configured with MinRoles, there are several critical considerations: 1. **Planning for Server Decommissioning**: What is the best approach to identify which servers can be decommissioned without impacting performance? 2. **Capacity Assessment**: How do we assess the current and projected workload to ensure that the remaining servers can handle the load? 3. **Service Application Reconfiguration**: After reducing the number of servers, what steps should be taken to reconfigure service applications? Are there specific tools or best practices for managing this? 4. **New Farm Topology**: How do we effectively design the new farm topology post-decommissioning? What factors should guide this restructuring? I believe sharing insights and experiences on these topics can significantly benefit anyone facing the challenge of resizing their SharePoint environment. I'm looking forward to hearing your thoughts! #spfarm #sp2016 #spadmin
