Remove Site Owner from SharePoint Site sub-folders.
Hi My company used to have a file server where we created folders for the different departments, IT, Finance etc. We created security groups and gave full access to these groups to their department folder and added all the staff from that department to the security group - giving them full access to all sub-folders in the department folder. We then had the option to create sub-folders in the department folders for specific users, like if some of the team worked on a specific project, we could give only those users access to that project folder that was in their main department folder. We would remove inheritance from the parent folder and control access this way individually. Since moving to SharePoint a few years ago, we set up SharePoint Sites, SharePoint-IT, SharePoint-Finance etc. and moved all data from the file server folders to these sites. All users now became Owners to their SharePoint Site, and so had access to all folders, even the ones they did not before, which was okay. We would now like to start doing the same as what we did with the file server, create a folder in a departments' Site and remove access to all Site owners and then give individual users access to that sub-folder. From what I can see, and have read, Site Owners will always have access to all folders and inheritance cannot be broken or removed? Is this still correct and is there any way to get past this? How would I give access to a manager who might want to save a private department related document to the SharePoint Site and restrict access to the rest or some of their team. We do not want to use OneDrive for these situations, we would like to keep all department related documents and files in the relevant department Sites.
Looking for an Microsoft Expert for on call help
We are a small company with employees in Sydney and Canberra, everyone works from home and there’s about 10 of us. We currently use Microsoft Teams, Outlook and Sharepoint but we have a growing list of Microsoft issues. Can anyone recommend an IT expert who helps businesses with various Microsoft App issues over the phone? It would be handy to find someone that you could call when an issue arises and who could teach the staff how to fix that issue over the phone when needed? I know of Geek2u but i'm hoping for more of an 'over the phone' kind of service with an individual who specialises in Microsoft systems. Kind regards Kate
Programmatically remediate SharePoint and OneDrive Oversharing links
Hi SPO Brain Trust, Has anyone been able to work around a solution to programmatically remove oversharing links (from content level) from SharePoint sites and OneDrives as opposed to using 3rd party tooling? Very keen to hear your thoughts on this as we're looking at manually remediating these from our environment. Thank you!
User can't access item in list even though they seem to have permission
Hi I have a SPO list which users can add to. In a Flow I break permissions and then grant edit access to a user. I can see in the item that they have "Can edit" access. (this gives the same message) https://contoso.sharepoint.com/sites/mysite/Lists/mylist/DispForm.aspx?ID=56 However when they click on the item they get Sorry, something went wrong No item exists at https://contoso.sharepoint.com/sites/mysite/Lists/mylist/DispForm.aspx?ID=56&ContentTypeId=0x0100144F21075C460449AF03405563EEBFE4. It may have been deleted or renamed by another user. In my Flow I do this ... Thanks PExternal User Invite
I have a large group of persons; I only have their email addresses and names. I want to be able to send them an email with a link to a single page on my SharePoint site. The page will contain one or more links to list items specific to them. I want them to be able toclick on a list item link and then edit that item in a customized edit form (SPFx app) and save the results. Is there any way to do this without having to make them create full-blown user accounts? ThanksBest Practices for Resizing (Reducing) a SharePoint Farm and Decommissioning Servers
~~~~ Resizing a SharePoint Farm: Strategies and Considerations ~~~~ I've noticed that while there are numerous blogs and technical articles available on how to set up a SharePoint farm SP2016, there's a noticeable lack of guidance on resizing an existing farm—especially when it comes to decommissioning servers and reducing the overall infrastructure. When dealing with a farm configured with MinRoles, there are several critical considerations: 1. **Planning for Server Decommissioning**: What is the best approach to identify which servers can be decommissioned without impacting performance? 2. **Capacity Assessment**: How do we assess the current and projected workload to ensure that the remaining servers can handle the load? 3. **Service Application Reconfiguration**: After reducing the number of servers, what steps should be taken to reconfigure service applications? Are there specific tools or best practices for managing this? 4. **New Farm Topology**: How do we effectively design the new farm topology post-decommissioning? What factors should guide this restructuring? I believe sharing insights and experiences on these topics can significantly benefit anyone facing the challenge of resizing their SharePoint environment. I'm looking forward to hearing your thoughts! #spfarm #sp2016 #spadmin
How Does Guest Expiration Policy Affect Teams and SharePoint Access
Hello, I’m planning to apply a guest expiration policy at the tenant level and need some clarification on how it affects guest users with access to Teams channels and those granted direct access to SharePoint sites or libraries. How will Teams users receive reminders about guest expiration? Is there a way for them to extend the sharing period directly from the Teams UI? I’d appreciate any insights into how this process works for both Teams and SharePoint. I also understand the policy is only applied to new users from the moment the policy is applied. So my question is for new users. Thanks in advance!
Review users who will lose access to "xxxxxx"
A simple question but i cant seem to find the right answer. When guest users have been granted access to a site or file, it will expire after x period of time. MS documentation claims ALL site admins will receive a notification via mail. I have some pretty clear examples this isn't the case. Older documentation claims the Primary admin will receive an email but when i check the examples, the owner group is the primary admin and that group contains 'all' the admins. So you would expect all of them to receive an email. But only one of them is getting that email and i really would like to know how why that is happening? Am i missing something obvious?Fixing Oversharing links in SharePoint Online
Hi SharePoint Brain Trust, We are currently focused on addressing oversharing within our SharePoint environment. Previously, we had "Anyone" links enabled, but we have since upgraded the sharing settings to "Specific users only." However, we still need to remediate items that were previously shared too broadly. My question to the group is: Are there any native tools available for this task, aside from SharePoint Advanced Management (SAM)? If not, which third-party tools have you used or would you recommend for managing oversharing in SharePoint? Thank you! Kev
