SP struggles
Hello all, Great community, of which I kindly want to use your expertise :) We are an average organization with an O365 SharePoint online environment. The current environment is a mess with rights and authorizations. At the moment we are also setting up Role Based Access. The setup is as follows: Default configuration For the different departments we have a standard team site with the underlying SharePoint site. Based on RBAC, the correct authorizations are automatically assigned. For employees, sharing files in teams and SharePoint has been disabled (so sharing with users who do not have authorizations for the relevant Teams or SharePoint site is not possible.) This has been done deliberately in order to comply with information security standards. Problem There are situations in which employees from other departments (temporarily) have to work together with employees from the department. In that case, they also have to work together on documents. Now my question is, how can we ensure that people can work together without the employee from the other department getting rights to the (full) Teams and/or SharePoint site. If anyone can help me on my way that would be great. Thanks in advance, Peter
SharePoint 2019 SSO Entra with OnPrem AD Account
I maintain a legacy SharePoint 2019 onprem installation. This installation has been around since 2007 and is wholly reliant on local AD accounts for access. We have a Microsoft 365 environment where our onprem AD Users are synced up to Entra. We are in the process of making our onprem applications available through "My Apps" via the Microsoft Application Proxy. My goal is to have a user login to My Apps and seamless login to the SharePoint 2019 environment. I have followed this tutorial to setup the trust, which is working. https://learn.microsoft.com/en-us/entra/identity/saas-apps/sharepoint-on-premises-tutorial The issue that we are having is that the user being passed is not the onPrem AD user (slhilbert), but instead the Entra user (email address removed for privacy reasons). The Entra user doesn't have any access setup in the SharePoint site, which has 100K unique permissions, is it possible to login with onPrem AD user? Thank You! Stuart
Easy custom approval flows
Optimize Workflow Management with Easy Custom Approval Flows in SharePoint Looking to streamline task management and approval processes in SharePoint? 🚀 Easy Custom Approval Flows is the ultimate tool for managing workflows, tasks, and permissions—all from a single interface. Its seamless integration with SharePoint makes it a must-have solution for improving productivity and collaboration. 🛠 Key Features for SharePoint Users 1️⃣ Workflow Management Create and customize workflows directly in SharePoint. Manage approvals, edits, and task assignments with ease. Use the Workflow Designer for intuitive process creation. 2️⃣ Task Tracking Views Visualize tasks in Gantt charts, calendars, or lists. Customize views to focus on priorities and deadlines. Access interactive task elements directly from SharePoint pages. 3️⃣ Permissions Management Assign roles and set access levels at each stage of the workflow. Ensure secure collaboration with granular permissions. Keep track of changes and approvals in real-time. 🌐 Why SharePoint Users Love It Centralized Task List: Combine tasks and events from multiple calendars into a single view. Web Part Integration: Add workflows and task tracking to any SharePoint page for quick access. Real-Time Updates: Keep your team informed and on track with automatic notifications. 🌟 Top Benefits ✔️ Simplify Workflow Creation: The user-friendly designer makes it easy to build and manage workflows. ✔️ Improve Collaboration: SharePoint users can access workflows, tasks, and approvals without leaving their workspace. ✔️ Boost Productivity: Interactive elements and real-time updates keep teams aligned and efficient. 📊 Technical Details Built with the SharePoint Framework (SPFx), Easy Custom Approval Flows seamlessly integrates into your environment. Its React-based interface and compatibility with Microsoft Graph ensure a smooth experience for SharePoint admins and users alike. Key Features Include: Support for multiple lists and calendars. Flexible notification and resource management. Centralized workflow and task tracking tools. 📅 Try It for Free Ready to take your SharePoint workflows to the next level? Start your 30-day free trial of Easy Custom Approval Flows today and experience the difference in efficiency and collaboration. 👉 Learn more and get started at https://appsource.microsoft.com/en-us/product/web-apps/sunpointitsolutionsllc1730815364742.sun-approvers-flow-365?tab=Overview
Adding columns to SharePoint Admin Center - Active Sites
Hey, My org wants me to find a solution for managing ownership of sites. Ideally we need to know a single owner of a site and which department they belong to. I know I can look at the site owners group and I can create and link to hub sites. This is not an ideal solution. So, I am looking at other possibilities. It would be really useful if we could add extra columns to the Active sites in SharePoint Admin Center. Does anyone know if this is possible or if anyone has any other solutions, without having to keep an excel spreadsheet of all sites? Thanks, in advance!
Requirement related to Governance, Retention, Legal Hold, eDiscovery in SharePoint Online
Hi All, I have requirement related to Governance, Retention, Legal Hold, eDiscovery in SharePoint Online. How can I start and where can I get more information and implementation details around these topics? Which are the important points to be considered for this requirement ? Thanks, Pratik
File Size limits regarding antivirus analysis in SharePoint Online, OneDrive
Hi Everyone, Below article doesn't mention any limit about uploaded files. Does anyone one if there is a file size limit for files that are uploaded? Are all the files scanned? Built-in virus protection in SharePoint Online, OneDrive, and Microsoft Teams - Microsoft Defender for Office 365 | Microsoft Learn
Can't revoke shared links
Hi, I have shared SharePoint List with external users. I do remember having an option to add or remove people to from this link. I wanted to add new person, so opened "Manage access", but I can see internal users only. If I go to "Link" tab, this is blank, with option to Create new one, but I should see existing links too. Normally when something has not been shared before states: "A sharing link hasn't been created for this file yet. Create a new link to start sharing with others." I do not see this either. I can see external users users have access if I go to SharePoint Classic, and get option to "delete user from site collection", not sure this is the way. Basically, my question is, should I ever lose access to manage shared link? Is it normal for external users to have access to the list that I can not even see without having to go to legacy (classic) mode? Doubt that, hence tagging with security too.
Completely disable Sharing of files and folders
Is it possible to completely disable sharing of files and folders in SharePoint? I am aware of the setting that will limit sharing feature to owners only (screenshot below). But our requirement is to completely disable sharing by anyone who has access to the site, even owners. We are using M365 group connected SharePoint sites.
