Recent Discussions
SharePoint Online - How to keep left navigation expandable
Hi All, I am using SharePoint Online site collection. I have created Left navigation menus with sub menus. I want this menus should be expandable in SharePoint Online site. We had used SharePoint 2013 in that Left navigation showing expandable with sub menus so just line I need this behavior on SharePoint Online. Thanks, Harish PatilSharePoint List - How to open Edit Current View option in same Tab
Hi All, Currently I am using SharePoint Online site collection. In that list if I click on Edit current view option from any view then it open in new Tab to edit view settings. How to open that in the same Tab? As in SharePoint 2013 if you modify list view then it opens in same Tab so this same behavior want in SharePoint Online. Is there any way to open in same Tab on SharePoint Online List. Thanks, Harish Patil
SP List approval email broken, works in teams
I received an email from an employee saying that their ability to respond to SP list item approval requests through email randomly stopped working and they get the below error message: They're still able to do approvals through Teams, but they prefer to go through email.
JSON formatting affecting Tile view when pic is modified
Hello! I am hoping someone can help with a random annoying JSON formatting issue I'm having! I am using a SharePoint list with a Tile view. It's JSON formatted to fit the file thumbnail on the tile - all good so far (I believe anyway, JSON is not something I am overly familiar with!). However, I've noticed when I modify the photo, the thumbnail ends up tiny on the tile and no amount of refreshing the screen changes it. Why is this? How can I sort it? See below, the pic on the left is the standard view size when the file is uploaded. The file on the right is post-modification (when it used to be the same size as the left picture and all I did was change it from a colour photo to B&W). This is my JSON formatting on the view itself: { "elmType": "div", "attributes": { "class": "sp-card-previewColumnContainer" }, "children": [ { "elmType": "div", "attributes": { "class": "sp-card-imageContainer" }, "style": { "max-height": "260px", "display": "flex", "object-fit": "contain", "justify-content": "center", "align-items": "center" }, "children": [ { "elmType": "filepreview", "attributes": { "src": "@thumbnail.small" }, "style": { "max-height": "100%", "max-width": "100%", "display": "inline-block", "object-fit": "contain" }, "filePreviewProps": { "fileTypeIconClass": "sp-fileTypeIcon-cardDesigner", "brandTypeIconClass": "sp-brandTypeIcon-cardDesigner" } } ] } ] },
Viewing Videos in Sharepoint Hangs Browser
We have an issue where we review videos from a third party over their Sharepoint. Recently we've been having an issue in Edge where browsing through video previews makes the browser unresponsive. We installed chrome to see if it was an edge issue and it worked again. Later however, the issue began to present itself again with kill/wait options and the only way to fix it is to switch to Incognito mode. Both browser installs are completely vanilla with no add ons running but does anyone have any advice? Many thanks!Sharing a site vs folder with external users (Guest accounts)
I'm hoping to get some clarification here on external sharing. I'm seeing that when I share a SharePoint site (at the site level) I'm seeing the guest account listed in Azure guests. But if I share a folder link itself with an external user, the user never gets shown in the Azure guest users. Even after the user has accepted and logged in and viewed the folder. It's my understanding that even guest users for folder links should appear under the guests. Is this correct? Can someone explain? Thanks, -GregThe Document ID is editable for documents inside the Document Set
I have created a Document Set Content Type and associate it with a Document Library, also enabled the Document ID feature on my SharePoint Teams site. I noticed that the Document ID is read-only at the Document Set level, but it is editable in documents inside the Document Set. I checked another library where a Document Set is not used, and there, the Document ID is not editable.
Global Reader role - Not working to access Sharepoint Admin Portal
Needed to grant a access for reading/viewing policies on Sharepoint(SPO) admin portal and tried to have that in place with the Global Reader role but unfortunately that does not seem to be working and I don't want to provide excessive permissions by giving Sharepoint admin role to the user. When checked on the Global Reader role and its permissions in this link https://learn.microsoft.com/en-us/entra/identity/role-based-access-control/permissions-reference#global-reader Microsoft Learn, seems like the role can access the SPO admin center but still it doesn't seem to be working so not sure if am missing on something. Thanks
External Microsoft 365 Work Accounts Unable to Access Shared Resources
Hello, We migrated company folders and files from Dropbox Business to a SharePoint Online document library using the Migration Manager tool in Microsoft 365 Admin Center. No issues with the tool. Once the folders and file were migrated, we noticed that we were unable to perform simple sharing of folders and files to external users (both non-Microsoft and Microsoft 365). While the share steps were normal and the external recipients received the share notification emails, when they clicked on them, performed the OTP, they were presented with Your account doesn't have access to these resources. Share settings are wide open for any user to share externally at the SharePoint Online admin center and Site level. Performed several share tests with different external account types and unable to access the share. We then created a new document library and tested sharing and had no issues with different external account types. Opened a case with Microsoft Support and they stated that it may be a known issue with the Migration Manager tool specifically when migrating from Dropbox. Their solution was to move the folders and files to a new library. We created a new document library and tested external sharing. No issues. Then moved the folders and files using the GUI to the new library. As we started to share folders and files externally, external users started reporting some can access while others cannot. After more testing we discovered that we can share externally to non-Microsoft 365 work accounts (Gmail, Outlook.com, etc.) with no issues. When sharing specifically to external Microsoft 365 work accounts, they cannot access the shared resources when they receive the share notification email. There is no problem creating the share. We are just clicking on the share icon, adjusting the share settings as needed, enter the external addresses, and send the share. The external recipients receive the email notification without issue, click on the link, perform the OTP, and then receive the message Your account does not have access to these resources. We have another Microsoft Support case open, but if anyone has any insights much would be appreciated. Also, note that when sharing from any user's OneDrive, no issue at all. All external account types can access the shares without issue. Thanks!Title field in Lists - cannot make the field required
My organization has been using Lists for its time tracking & workplan for a few years. Previously the Title field was required by default when a new list was created. Recently when creating a new list (from an existing list on which the title was a required field), I noticed that the title field is no longer required. There is no option to edit the column to make the title required. Is there any workaround or JSON code that I can use to make this field required for my users? Thank you.
Licensing Requirements for SharePoint Advanced Management
Please confirm Licensing Requirements for SharePoint Advanced Management? I ask because I believe there is a scenario where if I have one user account in my M365 Tenant (say this one user account was treated like a service/admin account) and this same user account was subscribed to the Monthly Copilot subscription; it could also therefore subscribe to the SharePoint Advanced Management subscription too? Afterwards, then this user account could do the SharePoint Advanced Management tasks. Sincerely, Joe Botelho
How to create a rule to know send a mail if a file is modified
Hi, In a Library, I have tried to create a rule to send a mail if a file is modified. But the DocumentOwner does not receive any mail. Please note that the same rule works for a List. Do you know which parameters I need to use to receive a mail for a Library?SharePoint Guest Expiry Query
We have recently enabled the 30 day guest expiry at tenant level across SharePoint and have had a couple of queries. Because the minimum days we can set is 30, it is difficult to test. If access expires for a user, do their permissions get removed from the entire site? For example, if we reshared with the same external user after their access has expired, would they have access to everything across the site that they did previously (and would the original sharing links still work?) Or would we need to reshare the content with the user again (which will create new sharing links)? We do not use Sharing Link expiry on this site.People Picker Fields Not Displaying Correctly in Microsoft Edge (SharePoint List)
Hello, I'm experiencing an issue with a SharePoint list containing approximately 300 items. Each item includes 5 People Picker (PP) fields. In Microsoft Edge, some of these People Picker fields do not display their values correctly—this happens regardless of whether I'm viewing the list in list view, item view, or while editing an item. However, the values are stored correctly, and everything displays as expected when using Google Chrome. There is some JSON formatting applied to the list, but the issue persists even in new views without any custom formatting. The behavior is inconsistent: sometimes an entire row of People Picker fields is empty, and other times only one or two fields are missing. This issue affects multiple users. Here are the relevant environment details: OS: Windows 11 Enterprise Version: 23H2 Build: 22631.5335 Experience Pack: 1000.22700.1081.0 Microsoft Edge: Version 137.0.3296.62 (Official Build) Stable + Beta Channel (64-bit) SharePoint Online (E5 License) Has anyone encountered this issue or found a workaround? Thanks in advance! wit4r7Function of "GET IT" button in sharepoint app?
Hello, I have some questions related to deployment in sharepoint. Context: I have two sharepoint sites. Each have same application that run a webpart. Both have different version but still run the lastest webpart. Questions: What is the function of the "GET IT" button in sharepoint if both sites have lastest deloyed webpart. How can I deploy two different version of a webpart to two sites. Example a devlop site and a production site? Thank in advance.Allow Non-Owner Members to Share Edit Privileges with their own List & Libraries
I manage a SharePoint site where we want members to access only content they need access to. Each member is assigned to a portal based on their location in Entra ID. To allow users to work together on projects we need user to be able to share document libraries and list with edit rights. Right now users can share their own created list and libraries, but the invited users only have read permissions. Is their anyway to set it to where they can also have edit permissions. We don't every user to be a an owner of portal sites.SharePoint Online Threshold Limits – Critical Impact and Architectural Guidance Request
Dear Microsoft Support Team, We are the central IT service provider managing a productive SharePoint Online environment for one of our enterprise customers. As part of a migration project (merger), we encountered a significant issue related to the exceeding of Microsoft-recommended thresholds in SharePoint Online. The resulting impact disrupted critical business operations. We kindly request confirmation, technical explanation, and the most up-to-date Microsoft recommendations (including sources) regarding the following topics: Threshold Clarification What are the current Microsoft-recommended maximum limits for: Total number of files/folders in a document library Total number of files/folders within a single folder or path Maximum number of items to maintain functional permission management Maximum number of items that allow stable OneDrive synchronization Technical Impact Questions What are the consequences when the 100,000-item threshold is exceeded within a folder path, especially when changing access paths (e.g., department name changes)? What are the technical causes of the extended "re-synchronization" process triggered by path changes? Architectural Guidance How should a Site Collection or library be structured to ensure: Scalability for enterprise use Effective permission control even with over 1 million files Smooth OneDrive sync functionality Future-proofing against disruptive changes (e.g., metadata updates, path modifications) Known Thresholds / Internal Guidelines: Maximum per library: 30 million items (Source: Microsoft Docs) Permission management limit: 100,000 items (breaking inheritance not possible beyond this) OneDrive sync limit: 300,000 items (Source: Microsoft Docs) Help is needed: Recommendations on how to architect large-scale document libraries Best practices to avoid the aforementioned issues Clear indication of the thresholds that must not be exceeded in an enterprise-grade SPO environmentReact and MSAL No active account found for Graph API after login Ensuring Account Readiness
Hi everyone, My React app uses Microsoft's MSAL library for user login. After login, it needs to show SharePoint images (like thumbnails in a table) using the Microsoft Graph API. The Problem: Often, right after a user logs into my app (using the Microsoft login popup), when my app tries to get these SharePoint images, I get a "No active account found" error. It seems like MSAL doesn't have an active user account ready for the Graph API call at that exact moment, even though MSAL itself says the user is logged in and that it isn't busy with other login tasks. This usually happens when the page first tries to show these images immediately after the login finishes. An Important Clue: I found something interesting: if the user first opens any SharePoint site in their browser (like in another tab) and then uses or refreshes my React app, the images load perfectly without any error. This makes me think it's a timing problem – my app might be trying to get the images too quickly after login, before the browser's connection to SharePoint is fully ready for my app to make requests via the Graph API. I am trying to make my app wait for MSAL to completely finish its setup, and I also double-check that MSAL has an active user account before I ask for the images. But, the error can still happen if the user hasn't done that manual SharePoint visit first. My Question: What's the best way in a React app (using MSAL) to reliably make sure that everything is truly ready – both the MSAL login being complete AND my app being able to successfully use the Graph API for SharePoint resources – immediately after a user logs in? I want users to see the images straight away without needing to manually open SharePoint first for the images in my app to work. Any tips or advice on how to best handle this "not quite ready yet" timing with MSAL and SharePoint would be a huge help! Thanks!
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