Category: Content Management | Microsoft Community Hub

Recent Discussions

Issue with Moving Data Between SharePoint Sites Using Synced Document Libraries
Hi everyone, I work at an MSP IT company, and over the past 14 days, I’ve encountered the same issue with two different users from separate customers. Both users have synchronized document libraries on their local machines. Here’s what happens: When they cut a large set of files from one SharePoint site to another, the data doesn’t seem to move correctly. On the user’s computer, everything looks fine, but when I check online, the files are still in the original location. If I then cut the data from the new location to a temporary folder (e.g., C:\#temp), the files disappear from the old location both locally and online. After that, if I move the data back into the new location, it synchronizes perfectly. Has anyone experienced this behavior before or can explain if the users are doing something wrong? Any insights would be greatly appreciated! :) Best regards, Michael Boye
Solved
MichaelBoye
Copper Contributor
Nov 20, 2025 Place SharePoint
Document Library
49Views
1like
1Comment
Not able view option of "Site Page" for selection on New button click for Site Pages library
Hi, I am facing very strange issue, where only getting an option of creating "Wiki Page" and not the "Site Page". I have added required content type as well to library along with changing the "New button order" as well. Please let me know what I am missing here on this issue. Thanks
Solved
pratikdarak21
Iron Contributor
Nov 18, 2025 Place SharePoint
SharePoint Online
78Views
0likes
1Comment
Two global navigation bars?
On the top of any page, I have the top navigation (Using Managed Navigation). But there is also another navigation bar directly below this one (which add a link for 'help') on some of the subsites, libraries, lists, etc. I am pulling out my hair trying to figure out where this is coming from and how to get rid of this. Can anyone help me, please?
Solved
Jeffery Lund
Copper Contributor
Nov 10, 2025 Place SharePoint
Document Library
Lists
SharePoint Online
Sites
155Views
1like
3Comments
Advice on what method of List to implement
Hello. I'm trying to implement a control of water meters readings. At first, I created a list for the equipments and one list for the readings, with a lookup column linking both lists through the equipment column in the first. But then i remembered the delegation limit. I have more than five hundred equipments and the readings must be registered in a daily basis and that data would surpass the delegation limits of five thousand rows in about two weeks. Because of that, I decided to create a list to each equipment, what would result in more than five hundred lists, but would give much more time (13 years) before the delegation limit for each equipment. But to avoid human errors on selecting the equipment, I'm failing on setting a default value for the readings lists and it made me rethink if that is really a clever idea. My question: what method should work best in this case? Or is there a better way to do it I'm not seeing? Thank you in advance!
Solved
williamazevedo2210
Copper Contributor
Oct 30, 2025 Place SharePoint
Lists
microsoft lists
SharePoint Online
170Views
0likes
3Comments
SharePoint Knowledge Agent Vs Power automate AI builder
If we want to classify, summarize and extract key info from documents uploaded/edited inside a SharePoint document libraries. seems we can do this using AI builder inside power automate which get triggered when add/edit a document or using the Knowledge Agent, mainly the "Organize this library" option. can any one advice when you use each?
Solved
johnjohn-Peter
Iron Contributor
Oct 20, 2025 Place SharePoint Developer
developer
Extensibility
60Views
0likes
1Comment
How to filter document library web part by a page property column
Dear community members, i am looking for a way to filter my document library web parts inside a sharepoint page by a column that i have added to the page properties. I have tried to add the that has this column as a webpart list and filter against it, and this working fine but i dont want to filter this way. The idea is to create a page for each project in my main list and filter the document library webparts inside of it automatically. is this a possible solution? And if not feasible via page properties, is there any other solutions for this? Thank you in advance for anyone who could help in this. Ali
Solved
Aalghoul
Copper Contributor
Oct 08, 2025 Place SharePoint
Document Library
Lists
128Views
0likes
2Comments
Why Is SharePoint’s Priority Column Free Text and Not a Choice Field?
While https://bluesite.consulting/en-us/articles/sharepoint-site-template-projecthome-review.html, I noticed something unusual in the work action tracker list—a column setting that seemed out of place. Specifically, the Priority column isn't set up as a typical choice column with selectable options. Instead, the available choices are entered as free text in a single text field (left image) I saw this years ago in the old SharePoint. where options for a choice column are defined within a text field rather than as a standard list of choices (right image). Does anyone know why this might be happening or what could be causing this behavior?
Solved
Dennis-Scherrer
Brass Contributor
Oct 08, 2025 Place SharePoint
Lists
microsoft lists
SharePoint Online
86Views
0likes
3Comments
SharePoint pages - multiple folders
Hello. Is it possible to store SP pages in different libraries and/or document folders? I have created several pages in my SP site and rather than having to wade through a long list of pages, I would like to organise them in folders with different names. Is this possible?
Solved
JTG99
Copper Contributor
Sep 24, 2025 Place SharePoint
Document Library
files
Microsoft365
SharePoint Online
180Views
0likes
3Comments
Sorting a SharePoint List alphabetically it Swedish
Hi! I'm working on a ShrePoint site for my organisation and have run into an issue with a SharePoint list. The entire site is in Swedish and I've run inte issues when Grouping/Sorting. In the list i have a column (lets call it "Letter") that uses a formula =LEFT(Title) to extract the first letter from the Title of each list item for the purpose of being able to group by letter. So the list is first grouped by "Letter" and the Sorted alphabetically by "Title". The issue is how SharePoint handles "alphabetical order" of the Swedish alphabet. The Swedish alphabet is the same as English, but with 3 additional letters, "Å", "Ä" and "Ö". While they could be considered A's and O's with diacritics, in Swedish they are considered their own letters. And alphabetically they come after Z. I want my list sorted "A, B, C, ... X, Y, Z, Å, Ä, Ö", but SharePoint sometimes sorts it "A, Ä, Å, B, ... N, O, Ö, P, Q, ..., X, Y, Z" The strange thing, however, is that this problem only arises when i load the list on a SharePoint page as a Web part. So in short: Problem only occurs when grouping or sorting the column "Letter", and i only occurs when using the list in a web part. Has anyone run into anything similar? I've looked thourgh all the setting i can access for both the site and the list. All Language settings are set to Swedish as well.
Solved
PerA
Copper Contributor
Sep 19, 2025 Place SharePoint
Lists
SharePoint Online
71Views
0likes
2Comments
Recommendations for SharePoint Accessibility Training
Hello everyone, I'm looking for recommendations for good accessibility training courses or resources that are specifically focused on SharePoint. My team wants to ensure our sites are as accessible and inclusive as possible. Has anyone taken a course or used a particular resource that they found valuable? We are open to any format (e.g., online courses, workshops, documentation, etc.). Any suggestions would be greatly appreciated! Thank you.
Solved
Ebru
Copper Contributor
Sep 19, 2025 Place SharePoint
accessibility
sharepoint embedded
Sites
88Views
0likes
1Comment
How to perform Windows Update for SharePoint 2019 DB Cluster
Hello, We have SharePoint 2019 with two database server in HA. So, i need to update both Windows Server 2019 where DB services hosted, on separated days for each server. I'm wondering if installing patches on separated days may impact SharePoint services, also i need to know the steps to follow before restart each server after installing the patch.
Solved
MasPAN74
Brass Contributor
Sep 03, 2025 Place SharePoint
sharepoint server
54Views
0likes
1Comment
How to perform Windows Update for Exchange 2016 DAG Cluster
Hello, I need to install windows server security update on Exchange 2016 DAG which require reboot the server. I will install the updates on the first server Tuesday, and the seconde server on Wednesday. I'm wondering if installing patches on separated days may impact Exchange services, also i need to know the steps to follow before restart each server after installing the patch.
Solved
MasPAN74
Brass Contributor
Sep 03, 2025 Place SharePoint
2016
107Views
0likes
2Comments
How to get Calculated Column Microsoft List appear in Power AutomateSharepoint Dynamic Content
Hi, I need advise on current issue I'm having. I have an Inventory List in Sharepoint. 1 of the column is calculated column. When the quantity in this column is less than 10, I would like to set rules - send email reminder to top up. However, I couldnt find Dynamic Content in the Power Automate flow. Can anyone help?
Solved
mhasfia
Copper Contributor
Aug 25, 2025 Place SharePoint
App
developer
microsoft lists
Microsoft365
SharePoint Online
195Views
0likes
4Comments
Date field shows one day earlier in SharePoint document preview (Word Online)
Hi everyone, we’re experiencing an issue with custom date field in SharePoint Online when previewing Word documents in the browser. Context Displayed Position Word Desktop (opened locally 28.07.2025 left SharePoint Preview (Word Online) 27.07.2025 middle SharePoint library (column view) 28.07.2025 right Additional details: Both the site and user profile time zones are set to: (UTC+02:00) Amsterdam, Berlin, Bern, Rome, Stockholm, Vienna. The issue affects multiple documents and users. The moment the document is opened locally in Word Desktop, the date is displayed correctly again. Thanks in advance for any insights or guidance!
Solved
ibmtomatoe
Copper Contributor
Aug 22, 2025 Place SharePoint
Document Library
SharePoint Online
74Views
0likes
1Comment
Calculated Column Exctract text between characters
Hi I have a column with a text such as: SOS_name_subname_version_type_requester or just name_subname_version_type_requester and from this column I'd like to extract in a new column just "name_subname_version" so if it's SOS it's between the first appearance of "_" and the fourth appearance of "_". If it's not SOS then it's from the beginning until the third appearance of "_" (so ends up being "name_subname_version" as well). I tried multiple ideas and while the if statement works I haven't found something to extract between multiple appearances of the same character. Any help is very much appreciated! Example: Column Release: SOS_hello_world_1.0.0.0_initial_me hello_world_1.0.0.1_update_me Calculated Column should show: hello_world_1.0.0.0 hello_world_1.0.0.1 Thank you!
Solved
CoachChris1984
Copper Contributor
Aug 21, 2025 Place SharePoint
microsoft lists
SharePoint Online
76Views
0likes
2Comments
How can we use SharePoint list to fill a Choice Column
I imported a list of items from Excel into a SharePoint List. I’d like to use this list as the source for a Choice column across different libraries. Do I need to build a Power App to populate the column, or is there a way in SharePoint to link the Choice values directly to the list? If Power Apps is required, could you point me to resources on how to set this up? I would like this to go in the following column
Solved
Sandra Tibbs
Copper Contributor
Aug 18, 2025 Place SharePoint
Document Library
Lists
SharePoint Online
163Views
0likes
3Comments
Create SPO list from csv with schema with calculated columns
Hi, I am trying to create a new SPO list from csv with schema. (I take the standard route: New, List, CSV. Then upload the csv file from my pc.) In general it is working ok, but I am unable to process calculated columns correctly. The column is imported, but as values rather than a formula. Here is an example of a column-definition from my schema (I have omitted various other columns which are unproblematic): ListSchema= { "schemaXmlList": [ "<Field Type=\"Calculated\" DisplayName=\"ProgrammeID_Space_ProgrammeName\" EnforceUniqueValues=\"FALSE\" Indexed=\"FALSE\" Format=\"DateOnly\" LCID=\"2057\" ResultType=\"Text\" ReadOnly=\"TRUE\" ID=\"{65de5fda-ea99-4829-ae88-c71d6d1cb2e0}\" StaticName=\"ProgrammeID_Space_ProgrammeName\" Name=\"ProgrammeID_Space_ProgrammeName\"><Formula>=ProgrammeID&\": \"& Programme</Formula><FieldRefs><FieldRef Name=\"Programme\" /><FieldRef Name=\"ProgrammeID\" /></FieldRefs></Field>" ]} All the formula does is produce a text column consisting of ProgrammeID & " " & ProgrammeName so nothing complicated. Can anyone suggest how to resolve this issue, please? Thanks, Andrew PS Why does the schema have Format=\"DateOnly\" when this field has nothing to do with dates?
Solved
AndrewCrompton
Copper Contributor
Aug 14, 2025 Place SharePoint
microsoft lists
77Views
0likes
2Comments
Automated Lists numbering in PowerAutomate
Hi All, I could use some advice on a automated stream I created which is coupled to an online Microsoft List on a Sharepoint site. I want this stream to act when a new list item is created through a form to lookup the numbers in the first column. Determine the highest number that is already present and then assign a new number to the new item that is 1 higher than the highest present number. If the column has 185, 272, 284 already present, I want the stream to fill in 285 with the new item. The problem is that I keep getting this error for the last step 'edit item' The 'inputs.parameters' of workflow operation 'Item_bijwerken' of type 'OpenApiConnection' is not valid. Error details: Input parameter 'item/CVB_x0020_nummer' is required to be of type 'Number/double'. The runtime value '"float(add(coalesce(int(outputs('Samenstellen')), 0), 1))"' to be converted doesn't have the expected format 'Number/double'. For this last step I use the output of the previous step which has this as it's input parameters. All the additions added to make sure that the output is a number. But with or without 'float', 'int' 'coalesce', I keep getting the same error: float(add(coalesce(int(outputs('Samenstellen')), 0), 1)) When I ask the AI what the output of this step is, it correctly states that this is a number. The EDIT ITEM step is trying to edit the correct item id. The Lists column is set to 'number'. If I switch that to text than the stream fails outright when fetching data so the input is number as well. I can't seem to figure out what is going wrong. And I hope someone here can help. Thank you.
Solved
W_AT_H
Copper Contributor
Aug 14, 2025 Place SharePoint
SharePoint Online
104Views
0likes
3Comments
Multiple Lines Using Power App
Hello, Likely a simple one I have designed a form in power apps for my sharepoint list but when it comes to entering information into the multiple lines field, it just types and types as one line and unable to tab\enter to a new line
Solved
Dazza2025
Copper Contributor
Aug 12, 2025 Place SharePoint
SharePoint Online
158Views
0likes
3Comments
Issue with Sub Folder Permission Inheritance Not Breaking Properly
We are experiencing unexpected behavior in our SharePoint Online environment regarding permission inheritance on subfolders. Our document library has the following folder structure: Document Library > Common (folder) > Home (subfolder). We followed the standard procedure to stop permission inheritance on the Home subfolder, expecting it to have unique permissions separate from the Common folder. However, after stopping inheritance on Home, when we add or modify permissions on the Common folder, these permission changes still appear on the Home folder. We have verified multiple times that inheritance was stopped on Home, but changes to Common’s permissions still propagate to Home, which contradicts the expected behavior. Could you please help us understand why the Home subfolder is still inheriting permissions from the Common folder even after breaking inheritance? Is this a known issue or limitation in SharePoint Online? Are there any workarounds or fixes we can apply to ensure subfolder permissions are truly unique once inheritance is broken?
Solved
Kanchana112
Copper Contributor
Aug 10, 2025 Place SharePoint
admin
Document Library
files
Microsoft365
Permissions
121Views
0likes
2Comments

Recent Discussions

Issue with Moving Data Between SharePoint Sites Using Synced Document Libraries

Not able view option of "Site Page" for selection on New button click for Site Pages library

Two global navigation bars?

Advice on what method of List to implement

SharePoint Knowledge Agent Vs Power automate AI builder

How to filter document library web part by a page property column

Why Is SharePoint’s Priority Column Free Text and Not a Choice Field?

SharePoint pages - multiple folders

Sorting a SharePoint List alphabetically it Swedish

Recommendations for SharePoint Accessibility Training

How to perform Windows Update for SharePoint 2019 DB Cluster

How to perform Windows Update for Exchange 2016 DAG Cluster

How to get Calculated Column Microsoft List appear in Power AutomateSharepoint Dynamic Content

Date field shows one day earlier in SharePoint document preview (Word Online)

Calculated Column Exctract text between characters

How can we use SharePoint list to fill a Choice Column

Create SPO list from csv with schema with calculated columns

Automated Lists numbering in PowerAutomate

Multiple Lines Using Power App

Issue with Sub Folder Permission Inheritance Not Breaking Properly

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SharePoint Online Content Security Policy (CSP): Enforcement Dates and Guidance

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