Recent Discussions
What is the maximum length of a Check-In Comment in a SharePoint document library?
We are using SharePoint document libraries with versioning enabled and users provide comments when checking in documents. Is there a maximum number of characters allowed in the Check-In Comment field, and is this limit documented by Microsoft?Solved42Views0likes1CommentExternal Users Unable to Access Microsoft List Form
We have created a Microsoft List and are using the default Microsoft Lists Form for data entry / intake form. Internal users can access the form URL and submit items successfully. However, external users are unable to access the form link, even though they have been granted Contribute permissions to the SharePoint list. External users can: Access the list Create new items using the + New button Edit items based on their permissions However, they cannot access the dedicated Microsoft Lists Form URL and getting following error. This link is only available to internal users. This link is not available to you. Our requirement is to allow external users to: Open the Microsoft Lists Form URL View the form Submit new items without providing additional access beyond what is required for form submission, and without using Microsoft Forms. Is guest/external user access to the Microsoft Lists Form experience supported? If so, what configuration or permissions are required to enable external users to access and submit items through the form URL?Solved110Views0likes3Comments
Power Automate List Formatting - Compact List Rows
Hey everyone, I am hoping I can get some assistance on the following request. I am currently using a SharePoint for leadership to request creation of an item, once the request goes in multiple other things happen to this sharepoint list. One of those things is to create a list view and apply formatting, but I cannot figure out how to control my row height via View Formatting or an HTTP request to SharePoint. Would greatly appreciate any assistance!Solved71Views0likes3Comments
Disable Details form in Sharepoint List
I have a list embedded into a Sharepoint page that uses dynamic filtering. The list functions as a filter for a seperate list on the page and the details pop-up is unnecessary. There are also columns on the main list that are hidden in the custom view, but are visible in the details pop-up. I would like to disable the details pop-up entirely, as everything the user needs to see is on the list. Is there a way to do this? I have been searching online but I can't find a solution.Solved95Views0likes2Comments
How to create a view to display the last 6 month items in SharePoint list
Hello All, I have a SharePoint list and there are many items. I can filter items for the last 6 months. However, I want to have a view when someone selects that view, the view always shows the last 6 months list items. Thanks for your answers/support in advanced.Solved199Views0likes3CommentsHow do I get quick actions to show up in Gallery view for a list?
Hello, I'm creating a sharepoint list of employees. I create quick actions for sending an employee a teams message or an email, and they work fine in list view. However, in gallery view they don't show up. The field title is displayed, but there's nothing inside, which I've highlighted with a red box. Is it possible to get the quick action buttons to appear in this view?Solved142Views0likes5CommentsAssign rating to individual Choice items?
Hello, I'm trying to create a Sharepoint list of employees and their respective skills. Each skill has a rating from 1-4 indicating how proficient they are in it. Is there any way to implement this in a Sharepoint list besides manually creating 4 different versions of each skill? If not, is there a better way of implementing this? If possible, I want to keep this in Sharepoint to make it easy to access.Solved130Views0likes5CommentsAdd action buttons per row in the document library / List to minimize clicks
We would like to add action buttons against each item in the SharePoint document library (e.g., Open, Edit, Share, Copy Link) to reduce the number of clicks for end users. This will improve usability, especially for users on different screen resolutions who may have difficulty locating the appropriate commands in the toolbar or context menu.Solved202Views0likes3CommentsSharePoint: Direct Metadata Editing from Library View
Is it possible in SharePoint to allow users to update metadata directly from the document library view without requiring them to click on “Edit properties” or switch to “Edit in grid view,” essentially minimizing or eliminating additional clicks for making changes?Solved135Views0likes1Comment
How to create a template from a modern Sharepoint online communication site
Hi I thought I saw recently something indicating that Microsoft were going to make it easier to create your own tepmplate for a modern comms SharePoint online site. Did I imagine that? Was it wishful thinking or can someone point me to the article? Alternatively if someone knows how to do it without using powershell / sharepoint shell or jason files (or has a code guide that is more of an idiots guide to building blocks - just stick these bits together indicating where the colours can be changed) that would be truely awsome. Sharepoint sites got easier to make with drag the web parts about , but making a template has gone off the charts for me. Save as was good for me - I don't expect it to be that simple ever again but am I missing something, it can't be coders only, surely? Looking forward to your ideas of how to do it. Thank you HSolved235Views0likes2Comments
Bulk link updates
First off, apologies if this is in the wrong community. All files are held in the same sharepoint library. So in the library there is an excel file which gets updated a couple of times a year and lets say 20 word fiiles containing roughly 5 links per file referencing 4 ranges in the excel file. These word documents are also updated several times a year. When either the excel documented if updated a new file if generated with a new name which replaces the old one and the old one is archived. The word documents are simply edited and renamed with the old one being archived. I'm looking for a way to update the links in the word documents to pick up the same ranges in the new spreadsheet. As it currently stands I need to manually update each link which is time consuming, prone to error and stupid :-) anyone come across this need and if so how did you solve it? thanks in advanceSolved168Views1like5Comments
OneDrive site locked NoAccess for 1 month - Ticket #2605040040008376 - No resolution
I have an open Microsoft support ticket for over 1 month with no resolution. Hoping the community or a Microsoft engineer can help. SITUATION: A departed user (deleted over a year ago) had a OneDrive site that was accessible to other users until recently. Since then the site is completely inaccessible to everyone including admins. Current Status: Active LockState: NoAccess WHAT WE TRIED: - Set-SPOSite -LockState Unlock → command succeeds but site stays blocked - Set-SPOUser -IsSiteCollectionAdmin $true → fails with "Access to this Web site has been blocked" - User does not exist in Entra ID, Deleted Users, or Deleted Sites ROOT CAUSE IDENTIFIED: Site was under a 5-year retention policy in Microsoft Purview. Policy showed error "SiteInReadonlyOrNotAccessible" for this OneDrive. We removed the OneDrive from the policy exceptions but the site remains locked. This appears to be a deadlock: - Site is locked so retention policy cannot detach - Retention policy prevents site from being unlocked No eDiscovery holds found on the site. Microsoft support has been unable to resolve this for 1 month. Does anyone know how to break this deadlock?Solved117Views0likes3Comments
How are you creatively working around the SharePoint List View Threshold
Hi community I'm looking for outside-the-box approaches to dealing with the SharePoint List View Threshold (5,000 item limit). I'm familiar with the standard guidance, indexed columns, filtered views, folders, but I'm curious how others have solved this more creatively, especially in M365/SharePoint Online environments where you can't raise the threshold from the admin side. Additionally, if you've tackled this in a healthcare, government, or other highly regulated environment where you couldn't just move to an external database easily. Would love to hear what's worked (and what's blown up) in practice. Thanks in advance!Solved265Views1like3Comments
How to show folder path for documents in a flat SharePoint library view
I have a document library with a multi-level folder structure that is somewhat complex. I created a view that removes folders and displays all documents in a flat structure (no folders shown). How can I display or indicate the folder path (or location) for each document in this flat view, so users can understand where each file is stored within the original folder hierarchy?Solved227Views0likes2CommentsFiltering on Events web part
It would be great to get the same filtering options for the Events web part in SharePoint modern as you get in the News web part. This would really help to be able to quickly show targeted events across different pages. Is this a development possibility?Solved134Views0likes3CommentsUpdated design for collapsible sections SharePoint
We're seeing an updated design for collapsible sections in SharePoint as of today. The control arrow for the section now appears either over ("Left") or under ("Right") the header. Is this intentional? If it's not intentional - I presume that the arrow should appear either to the left or right of the header, not over or under and this may be fixed soon. If it's intentional - please change this so that we have the option that it is actually to the left or right of the header! The extra space that is showing right now ruins the look of the design, and it's confusing which arrow belongs to which header.Solved291Views0likes3CommentsCollapsible section icon alignment no longer respected – recent SharePoint change?
Hi all, I’m looking to validate whether others are seeing a recent change to collapsible sections on modern SharePoint pages. Across multiple communication sites in our environment, the expand/collapse icon is no longer rendering inline with the section heading, despite the settings being configured correctly (e.g. alignment set to “Right”). Instead, the icon is now: appearing below the heading defaulting to the left-hand side ignoring the alignment setting in the section properties This change appears to have happened “overnight” and is consistent across all sites we’ve checked, not just a single page or site. Impact We rely heavily on collapsible sections for: knowledge guides FAQ-style content onboarding materials The current behaviour is: increasing vertical spacing unnecessarily reducing scan-ability of pages creating inconsistency between existing and newly rendered content It’s also causing confusion for content authors, as the settings no longer reflect what is displayed. Questions Is anyone else seeing the same behaviour across their tenant? Has this been confirmed as a design change vs a bug? Has anyone found a workaround or mitigation approach? I have already raised this and upvoted it on the Microsoft Feedback Portal and would encourage everyone to do the same if they are experiencing this issue. I'd rather not have to change the design across multiple SharePoint site - an enormous amount of work. Thanks!Solved366Views6likes3Comments
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