Recent Discussions
Open internal links in a new tab
I have a list with an item linked to internal document set to open in a new tab. When I add a webpart on the home page and add this list, the above link opens in the same tab. Why is the link not behaving in the same way as when I open the list itself? How do I make the link on the home page open in a new tab?
Automatic Version History in SharePoint Online, hourly, daily and weekly versions?
I am considering on enabling the automatic setting for version limits in SharePoint Online, however, is still unclear to me, how the algorithm identifies hourly, daily and weekly versions. From the documentation this is what it says about: All versions created within 500 count limit in first 30 days. Hourly versions (versions created at the top of the hour) between 30 to 60 day period. Daily versions (versions created at the beginning of each day) between 60 to 180 day period. Weekly versions (versions created at the beginning of the week) beyond 180 days or more are available indefinitely until the maximum 500 count limit has reached. My question is, what is considered "at the top of the hour" or "beginning of each day/week"? Does it mean that only versions created at 09:00, 10:00, 11:00 will be kept? What if the version has been created at 09:03 or 09:46? Additionally, what if there are several versions created within the same time frame, which one will keep? I hope my question is clear enough. Thank you so much in advance.Major Data Breach Possibility - SharePoint Retention Policy includes Team Channel Sites (Orphaned)
This post is to highlight a serious issue with regards to one of the static Retention Policy templates that includes Microsoft Teams Shared and Private Channels which can ultimately leave the Channel sites orphaned when you delete the Microsoft Team, and ultimately lead you to a potential data breach. Due to this issue, we identified almost six hundred orphaned Channel sites in our tenant. I've provided full details in the SharePoint Feedback forum so Microsoft customers are aware of the issue and hopefully we can get Microsoft to fix it urgently. Major Data Breach Possibility - SharePoint Retention Policy includes Team Channel Sites (Orphaned Channel Sites) · Community
Trigger Flow on document approval.
I have a flow that creates a PDF version of a document. I had it set to triggered manually and it works great. I now want to trigger automatically when the word document is approved. I changed the trigger to when file modified->getChangesForandItem->condition. Now on the condition not sure what to put. I tried using {ApprovalStatus}/Value = Approved but that did not work. Need i to trigger when the status Or maybe there is an easier way to do this? Thanks, Chris
SharePoint list - Disable double click on list item which opens default edit list form
Hi All, I am using SharePoint online list. I want to disable double click on list item as this open SharePoint default edit form. Currently we are developed Canvas power apps on the same list. Also we have given access to list to open that form through hyperlink column. But user double click on list item it open defaults SharePoint edit form. How to disable double click on list item which opens default edit list form. Thanks, harish PatilSharePoint Online - How to keep left navigation expandable
Hi All, I am using SharePoint Online site collection. I have created Left navigation menus with sub menus. I want this menus should be expandable in SharePoint Online site. We had used SharePoint 2013 in that Left navigation showing expandable with sub menus so just line I need this behavior on SharePoint Online. Thanks, Harish PatilSharePoint List - How to open Edit Current View option in same Tab
Hi All, Currently I am using SharePoint Online site collection. In that list if I click on Edit current view option from any view then it open in new Tab to edit view settings. How to open that in the same Tab? As in SharePoint 2013 if you modify list view then it opens in same Tab so this same behavior want in SharePoint Online. Is there any way to open in same Tab on SharePoint Online List. Thanks, Harish Patil
SP List approval email broken, works in teams
I received an email from an employee saying that their ability to respond to SP list item approval requests through email randomly stopped working and they get the below error message: They're still able to do approvals through Teams, but they prefer to go through email.
JSON formatting affecting Tile view when pic is modified
Hello! I am hoping someone can help with a random annoying JSON formatting issue I'm having! I am using a SharePoint list with a Tile view. It's JSON formatted to fit the file thumbnail on the tile - all good so far (I believe anyway, JSON is not something I am overly familiar with!). However, I've noticed when I modify the photo, the thumbnail ends up tiny on the tile and no amount of refreshing the screen changes it. Why is this? How can I sort it? See below, the pic on the left is the standard view size when the file is uploaded. The file on the right is post-modification (when it used to be the same size as the left picture and all I did was change it from a colour photo to B&W). This is my JSON formatting on the view itself: { "elmType": "div", "attributes": { "class": "sp-card-previewColumnContainer" }, "children": [ { "elmType": "div", "attributes": { "class": "sp-card-imageContainer" }, "style": { "max-height": "260px", "display": "flex", "object-fit": "contain", "justify-content": "center", "align-items": "center" }, "children": [ { "elmType": "filepreview", "attributes": { "src": "@thumbnail.small" }, "style": { "max-height": "100%", "max-width": "100%", "display": "inline-block", "object-fit": "contain" }, "filePreviewProps": { "fileTypeIconClass": "sp-fileTypeIcon-cardDesigner", "brandTypeIconClass": "sp-brandTypeIcon-cardDesigner" } } ] } ] },
Viewing Videos in Sharepoint Hangs Browser
We have an issue where we review videos from a third party over their Sharepoint. Recently we've been having an issue in Edge where browsing through video previews makes the browser unresponsive. We installed chrome to see if it was an edge issue and it worked again. Later however, the issue began to present itself again with kill/wait options and the only way to fix it is to switch to Incognito mode. Both browser installs are completely vanilla with no add ons running but does anyone have any advice? Many thanks!Sharing a site vs folder with external users (Guest accounts)
I'm hoping to get some clarification here on external sharing. I'm seeing that when I share a SharePoint site (at the site level) I'm seeing the guest account listed in Azure guests. But if I share a folder link itself with an external user, the user never gets shown in the Azure guest users. Even after the user has accepted and logged in and viewed the folder. It's my understanding that even guest users for folder links should appear under the guests. Is this correct? Can someone explain? Thanks, -GregThe Document ID is editable for documents inside the Document Set
I have created a Document Set Content Type and associate it with a Document Library, also enabled the Document ID feature on my SharePoint Teams site. I noticed that the Document ID is read-only at the Document Set level, but it is editable in documents inside the Document Set. I checked another library where a Document Set is not used, and there, the Document ID is not editable.
Global Reader role - Not working to access Sharepoint Admin Portal
Needed to grant a access for reading/viewing policies on Sharepoint(SPO) admin portal and tried to have that in place with the Global Reader role but unfortunately that does not seem to be working and I don't want to provide excessive permissions by giving Sharepoint admin role to the user. When checked on the Global Reader role and its permissions in this link https://learn.microsoft.com/en-us/entra/identity/role-based-access-control/permissions-reference#global-reader Microsoft Learn, seems like the role can access the SPO admin center but still it doesn't seem to be working so not sure if am missing on something. ThanksExternal Microsoft 365 Work Accounts Unable to Access Shared Resources
Hello, We migrated company folders and files from Dropbox Business to a SharePoint Online document library using the Migration Manager tool in Microsoft 365 Admin Center. No issues with the tool. Once the folders and file were migrated, we noticed that we were unable to perform simple sharing of folders and files to external users (both non-Microsoft and Microsoft 365). While the share steps were normal and the external recipients received the share notification emails, when they clicked on them, performed the OTP, they were presented with Your account doesn't have access to these resources. Share settings are wide open for any user to share externally at the SharePoint Online admin center and Site level. Performed several share tests with different external account types and unable to access the share. We then created a new document library and tested sharing and had no issues with different external account types. Opened a case with Microsoft Support and they stated that it may be a known issue with the Migration Manager tool specifically when migrating from Dropbox. Their solution was to move the folders and files to a new library. We created a new document library and tested external sharing. No issues. Then moved the folders and files using the GUI to the new library. As we started to share folders and files externally, external users started reporting some can access while others cannot. After more testing we discovered that we can share externally to non-Microsoft 365 work accounts (Gmail, Outlook.com, etc.) with no issues. When sharing specifically to external Microsoft 365 work accounts, they cannot access the shared resources when they receive the share notification email. There is no problem creating the share. We are just clicking on the share icon, adjusting the share settings as needed, enter the external addresses, and send the share. The external recipients receive the email notification without issue, click on the link, perform the OTP, and then receive the message Your account does not have access to these resources. We have another Microsoft Support case open, but if anyone has any insights much would be appreciated. Also, note that when sharing from any user's OneDrive, no issue at all. All external account types can access the shares without issue. Thanks!
Licensing Requirements for SharePoint Advanced Management
Please confirm Licensing Requirements for SharePoint Advanced Management? I ask because I believe there is a scenario where if I have one user account in my M365 Tenant (say this one user account was treated like a service/admin account) and this same user account was subscribed to the Monthly Copilot subscription; it could also therefore subscribe to the SharePoint Advanced Management subscription too? Afterwards, then this user account could do the SharePoint Advanced Management tasks. Sincerely, Joe Botelho
How to create a rule to know send a mail if a file is modified
Hi, In a Library, I have tried to create a rule to send a mail if a file is modified. But the DocumentOwner does not receive any mail. Please note that the same rule works for a List. Do you know which parameters I need to use to receive a mail for a Library?
Recent Blogs
- 1. Introduction SharePoint uses a known object hierarchy to store your files, including, in order: Site Collection (site, SPSite) Web (site, subsite, SPWeb) List (SPList, Document Libra...Jun 12, 2025
- We’re excited to introduce the new FAQ web part- a faster, smarter way to build and manage FAQs in SharePoint with the power of Microsoft 365 Copilot.Jun 12, 2025
