Recent Discussions
PowerPoint Brand Images: folders appear as tabs, but images only show under “All”
Hi, I’m testing PowerPoint Brand Images with a SharePoint Organizational Asset Library and I’m seeing unexpected behaviour with folders. The image library is registered correctly as an ImageDocumentLibrary. PowerPoint detects the library and all images are visible under All. I created several first-level folders in SharePoint, for example: Photos Icons Logos Test PowerPoint correctly reads these folders and shows them as separate tabs in Insert > Pictures > Brand Images. The issue: the tabs remain empty. For example, I created a completely new folder called Test directly in SharePoint and uploaded a new PNG directly into that folder. Result: Test appears as a tab in PowerPoint the PNG appears under All the PNG does not appear under Test I see exactly the same behaviour in PowerPoint Desktop and PowerPoint for the web. I have already checked: OrgAssetType: ImageDocumentLibrary Private CDN: enabled library registered as Private CDN origin CopilotSearchable: enabled SharePoint Online Management Shell: 16.0.27515.12000 PowerPoint Microsoft 365 Beta Channel, version 2609, build 16.0.20416.20004, 64-bit direct upload through SharePoint instead of OneDrive/File Explorer completely new folder and image manual reindexing of the SharePoint library So PowerPoint finds both the folder names and the images, but the folder-to-image relationship does not seem to work in Brand Images. Has anyone successfully used first-level SharePoint folders as working tabs in the new PowerPoint Brand Images experience? Is there an additional configuration step required, or could this be an issue with folder-scoped retrieval in the current rollout?Strengthening Security in SharePoint Document Libraries: 5 Essential Best Practices
SharePoint Online has become a critical platform for storing, managing, and collaborating on documents across Microsoft 365 environments. Its flexibility and ease of access make it invaluable to modern organisations. However, if document libraries are not properly managed, businesses can face risks such as unauthorised access, accidental sharing of sensitive data, and compliance challenges. Effective SharePoint security is not about restricting productivity. It is about creating a secure framework that allows teams to collaborate confidently while ensuring business information remains protected. This article was written by https://www.bridgeall.com/a leading https://www.bridgeall.com/microsoft-365-consultancy/sharepoint/offering https://www.bridgeall.com/microsoft-365-consultancy/sharepoint/sharepoint-document-management-systems-implementation/ Five Ways to Improve SharePoint Document Library Security Limit Access Using Role-Based Permissions One of the most effective ways to secure SharePoint is by restricting access to only those who genuinely need it. Many organisations grant broad permissions across sites, creating unnecessary exposure. Following a least-access approach ensures users receive only the permissions required for their responsibilities. Rather than assigning permissions to individual files and folders, consider using Microsoft 365 Groups or SharePoint Security Groups to manage access centrally. This not only improves governance but also makes ongoing administration significantly easier. Review and Restrict External Sharing External collaboration is often necessary, but it can also become a source of data leakage if not controlled appropriately. Review sharing settings at both the tenant and site level to ensure they align with your organisation's security requirements. Good practices include: Preventing anonymous sharing links for libraries containing confidential information. Allowing access only to verified external users where appropriate. Applying expiry dates to shared links so access is automatically revoked after a defined period. Regularly auditing active external sharing relationships. By tightening these controls, organisations can reduce the likelihood of sensitive information being exposed outside the business. Protect Content with Sensitivity Labels Protecting the library itself is important, but protecting the documents within it adds another layer of security. Microsoft Purview Sensitivity Labels enable organisations to categorise content according to its sensitivity and automatically apply protection measures. Depending on the classification, labels can: Encrypt files. Restrict downloading, printing, or copying. Display visual markings such as headers, footers, or watermarks. Maintain protection even when a document is shared or moved outside SharePoint. This approach helps ensure security travels with the information rather than relying solely on where it is stored. Strengthen User Authentication Document-level security should always be backed by strong identity protection measures. Multi-Factor Authentication (MFA) remains one of the most effective ways to prevent unauthorised access resulting from compromised credentials. Combining MFA with Microsoft Entra Conditional Access policies provides even stronger protection. For example, organisations can: Block access from unmanaged devices. Restrict downloads on non-compliant endpoints. Trigger additional verification requirements for sign-ins from unfamiliar locations. Apply risk-based access controls based on user behaviour. These safeguards help ensure only trusted users and devices can access critical information. Continuously Monitor and Review Access Security is not a one-off project. Permissions and risks evolve over time, making ongoing monitoring essential. Microsoft Purview auditing capabilities provide visibility into activities such as file sharing, downloads, edits, deletions, and permission changes. Regular access reviews help identify: Outdated permissions. Dormant guest accounts. Excessive access rights. Unnecessary group memberships. Routine governance reviews help maintain a secure SharePoint environment and reduce the risk of privilege creep. Building a Secure and Collaborative SharePoint Environment A well-secured SharePoint platform should balance protection with usability. Organisations that invest in strong governance, identity controls, information protection, and ongoing monitoring are better positioned to support collaboration without compromising sensitive business data. By implementing these best practices, businesses can significantly reduce security risks while ensuring employees continue to work efficiently within Microsoft 365. At Bridgeall we offer a range of https://www.bridgeall.com/microsoft-365-consultancy/sharepoint/sharepoint-document-management-systems-implementation/ that help you build and maintain a secure platform of SharePoint document librarires.New List Version History broken
Microsoft has updated how version history is displayed for SharePoint Lists. In my tenant the changes are not showing for changes made by a power automate flow. SharePoint did create a version but no changes are showing. There must have been changes or else a new version would not have been created.
Custom Formatter for Read-Only Fields conditional based on other columns
Hello! Does anyone know if it's possible with the fieldsettings, readonly formatting, to make it conditional based on a Person field? It's a multi people field if that makes a difference? I ideally want to make certain fields read only based on who is viewing it (without having to use a Power App customised form!). This is what I want (but I know the syntax is likely all wrong!) but not sure if it's possible to use an IF statement with boolean statements? { "sections": [ {} ], "fieldsettings": [ { "name": "Comments", "readonly": "=if([$People.email] == me, false, true)" } ] }
is a payment method now mandatory for all newly provisioned E5 Instant Sandboxes?
I have an active Visual Studio Professional subscription and can successfully link it to the Microsoft 365 Developer Program. During E5 Instant Sandbox provisioning, the setup requires creation of a Billing Account and entry of a credit card/payment method. The documentation states the E5 Developer subscription is free and billing is used for verification. Is there an alternative verification process for Visual Studio subscribers that does not require a credit card, or is a payment method now mandatory for all newly provisioned E5 Instant Sandboxes?Android Webview not rendering the headers of SharePoint page
Workspace one Web Browser which is a secure enterprise browser app is built on Android System WebView, we have an Android WebView in which I am trying to load a SharePoint page. However, certain elements of the page are not being rendered or displayed correctly in the WebView. The same SharePoint page renders correctly in a Chrome browser, where all the expected elements are visible. Please refer to the attached image for comparison and reference. In Chrome In Android System Webview based Web Browser (for example Workspace ONE Web) We mainly wanted to know why is this behaviour specific to Android System WebView based browser.Microsoft Graph -admin -exchange
Since 11 August we have been seeing incomplete responses from the mailbox item delta operation in Microsoft Graph. The request returns a 200 but the body is cut short and cannot be parsed. A folder with no items responds normally, but as soon as one item is present the response breaks. It behaves the same way in Postman as in our own client. Has anyone else run into this recently? Happy to share more detail.Personalize WebPage - Access Denied CU 16.0.19725.20522 KB 5002893
Hello, with the current CU August 2026 (2016/2019/SE) users can't "Personalize this Page" (old layout 2010). After the user takes the action "Edit my WebPart" it redirects to Access Denied page. The user needs the right to the site "Add and Customize Pages"; this is not an option. Permission check failed. asking for 0x40000, have 0x1b03c4312ef Access Denied. Exception: Attempted to perform an unauthorized operation., StackTrace: at Microsoft.SharePoint.SPSecurableObject.CheckPermissions(SPBasePermissions permissionMask) at Microsoft.SharePoint.WebPartPages.ToolPane.OnInit(EventArgs e) at System.Web.UI.Control.InitRecursive(Control namingContainer) at System.Web.UI.Control.AddedControl(Control control, Int32 index) at Microsoft.SharePoint.WebPartPages.WebPartPage.CreateToolPane(Control ctrl) at Microsoft.SharePoint.WebPartPages.WebPartPage.ToolPaneCreationAndInitialization(HtmlForm form, WebPartDisplayMode displayMode) at Microsoft.SharePoint.WebPartPages.WebPartPage.OnInit(EventArgs e) at System.Web.UI.Control.InitRecursive(Control namingContainer) at System.Web.UI.Page.ProcessRequestMain(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint) at System.Web.UI.Page.ProcessRequest(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint) at System.Web.UI.Page.ProcessRequest() at System.Web.UI.Page.ProcessRequest(HttpContext context) at ASP.DEFAULT_ASPX_337397335.ProcessRequest(HttpContext context) at System.Web.HttpApplication.CallHandlerExecutionStep.System.Web.HttpApplication.IExecutionStep.Execute() at System.Web.HttpApplication.ExecuteStepImpl(IExecutionStep step) at System.Web.HttpApplication.ExecuteStep(IExecutionStep step, Boolean& completedSynchronously) at System.Web.HttpApplication.PipelineStepManager.ResumeSteps(Exception error) at System.Web.HttpApplication.BeginProcessRequestNotification(HttpContext context, AsyncCallback cb) at System.Web.HttpRuntime.ProcessRequestNotificationPrivate(IIS7WorkerRequest wr, HttpContext context) at System.Web.Hosting.PipelineRuntime.ProcessRequestNotificationHelper(IntPtr rootedObjectsPointer, IntPtr nativeRequestContext, IntPtr moduleData, Int32 flags) at System.Web.Hosting.PipelineRuntime.ProcessRequestNotification(IntPtr rootedObjectsPointer, IntPtr nativeRequestContext, IntPtr moduleData, Int32 flags) at System.Web.Hosting.UnsafeIISMethods.MgdIndicateCompletion(IntPtr pHandler, RequestNotificationStatus& notificationStatus) at System.Web.Hosting.UnsafeIISMethods.MgdIndicateCompletion(IntPtr pHandler, RequestNotificationStatus& notificationStatus) at System.Web.Hosting.PipelineRuntime.ProcessRequestNotificationHelper(IntPtr rootedObjectsPointer, IntPtr nativeRequestContext, IntPtr moduleData, Int32 flags) at System.Web.Hosting.PipelineRuntime.ProcessRequestNotification(IntPtr rootedObjectsPointer, IntPtr nativeRequestContext, IntPtr moduleData, Int32 flags) .MS List Column Width Forced
Hi, I've had a number of MS lists and been able to enter grid view and amend the width of columns and the text doesn't overflow which I want to keep the overall list width smaller; but as of yesterday all my columns are forced to be as wide as the text, meaning the that 1 column can be multiple screens wide for multi-line columns and they can't be resized smaller Is this a bug? Any help appreciated.
SharePoint Online / PnP Modern Search - Mudança no ranking dos resultados
Olá pessoal, Estou enfrentando um comportamento estranho em um ambiente SharePoint Online utilizando PnP Modern Search. Recentemente realizamos: Reindexação de uma biblioteca de documentos; Criação de novos mapeamentos no Search Schema para propriedades gerenciadas (RefinableString); Ajustes em refinadores da Busca Avançada. Após essas alterações, os documentos continuam sendo encontrados pela busca, porém percebemos uma mudança significativa no ranqueamento (relevância) dos resultados. Exemplo Existe um documento chamado: Manual - Chave de Segurança.pdf Ao pesquisar: Manual - Chave de Segurança, a busca retorna dezenas de resultados, porém esse documento não aparece entre os primeiros colocados. Entretanto, ao pesquisar com aspas: "Manual - Chave de Segurança", o documento é retornado imediatamente nas primeiras posições. O mesmo comportamento foi observado com outros documentos. O que já validamos O documento está ativo e vigente; O documento está indexado; O PnP Search Results utiliza a fonte LocalSharePointResults; Não existe ordenação customizada configurada; A busca retorna o documento corretamente quando utilizamos o termo exato entre aspas; O problema parece estar relacionado apenas ao ranking/relevância dos resultados. Dúvidas Uma reindexação de biblioteca pode alterar temporariamente o ranking dos resultados do SharePoint Search? Existe algum período de estabilização da relevância após uma reindexação? É recomendado utilizar XRANK para aumentar o peso dos campos Title ou Filename em cenários como esse? Existe alguma forma de priorizar documentos cujo nome do arquivo possua correspondência exata com o termo pesquisado sem perder os benefícios da relevância padrão do SharePoint? Alguém já passou por comportamento semelhante após reindexação ou alterações no Search Schema? Obrigado!
SharePoint security broken between Microsoft 365 group and SharePoint group
Hi, Users are giving Member privilege through Teams, which gave them Member privilege in the Member SharePoint group. All good for 99% of the company. PROBLEM : I have 4 users without access to the SharePoint by this method. Security is not broken between Microsoft 365 Group and SharePoint group and is working fine for everybody else. Strangely, I saw that these 4 users are members of more than 1500+ Microsoft 365 Group, since they have been in the business for a long time and touch many projects here). I heard the limit is 7000 but they still have problem. Using the "Check permission", I got "None" for these people, but "Edit - Given through the XYZ Member group" for every other people in the Microsoft 365 Group. Any advice ? Thanks ! PatriccoteGuest user | recent change in the authentication method
Hi, due to the recent change MC1243549 - retirement of OTP for guest users in SharePoint/OneDrive, we are having a big impact with external collaboration. The external users who do not have company-managed devices and are reluctant to install work-related software or authentication applications on their personal devices are unable to meet the new access requirements, this is significantly impacting business activities. Any suggestion on this topic will be helpful. Do any of you have a similar issue? Thanks!Feedback : building the foundations for AI adoption with AI itself
I would like to share some feedback on the recent SharePoint Copilot improvements. As a consultant, trainer, and Microsoft MVP working daily with Microsoft 365 Copilot customers, I am genuinely impressed by the direction SharePoint is taking. For years, we have told customers that successful AI adoption requires strong information architecture, metadata, governance, content organization, and naming conventions. What I find particularly interesting today is that SharePoint Copilot is starting to help organizations build these foundations instead of simply depending on them. Features that assist with site creation, page creation, content organization, metadata generation, metadata enrichment, and automation significantly reduce the effort required to establish a well-structured SharePoint environment. This is a meaningful shift. AI is no longer only consuming well-organized knowledge. It is increasingly helping users create and maintain that organization. From my perspective, this may become one of the most important accelerators for Microsoft 365 Copilot adoption because many organizations struggle more with content structure than with AI itself.Struggling to fix 2013 workflows
I build a new farm. I installed 2013 worfklows. I cannot get them to run. I can't find a fix. I'm exhausted from trying with SharePoint. :( I need a consitent way to make sharepoint work. It's terrible. Anyone have a current checklist of things to do to reverse engineer all the problems? I can only go so far as follow the flipping instructions. Ugg.MS List - View a list of columns, including internal column name and column alias
I'm trying to make sense of column names in MS Lists. It seems like columns can have both an internal/system name and an alias. For example, my Title column (internal/system name) is displayed as a custom "Asset ID" column in the Microsoft Lists app. Is there a way to view a list of all column names, and the list would show both the internal/system column name and the column alias? Like this:SharePoint SE: Unable to Join New WFE Server Due to License State Mismatch
Hello Community, We're unable to join a new SharePoint Server Subscription Edition (SE) WFE server to an existing farm. Environment SharePoint Server Subscription Edition Existing farm build: 16.0.19725.20384 New server build: 16.0.19725.20384 English (1033) and Hindi (1081) language packs installed on both servers KB5002873 installed on both servers Farm was migrated from SharePoint 2016/2019 to SharePoint SE using the supported database attach method Issue During PSConfig, the server fails to join the farm. ULS logs show the failure in: SPFarm.EnsureCurrentServerProductsMatchFarmProducts() The current server cannot be joined to this farm because the set of installed products does not match the products installed in the farm. The license state for the current server doesn't match the farm's license state. Show more lines What we've verified SharePoint build versions match (16.0.19725.20384) Microsoft.SharePoint.dll versions match Get-SPProduct -Local output matches Language packs match KB5002873 installed on both servers Config DB Versions table shows successful upgrades through 16.0.19725.20384 Has anyone encountered a similar license-state mismatch when adding a new server to a SharePoint SE farm, particularly one migrated from SharePoint 2016/2019? Any guidance on additional licensing checks performed during SPFarm.Join() would be appreciated.
Posting news article not sending notification to Teams activity feed
Hello I am trying to troubleshoot why when posting a news article it is not coming up in people's Teams activity feed. We have a hub of sites branded as the intranet but they are not news organisation sites. When news posts are published from any site in this hub, people are receiving notifications of news posts in their Teams activity feed. Eg. 'Joe Blogs published news'. On a stand alone communication site, I publish a news post, for the members of that site they do not receive the notification in their Teams activity feed. Some facts We are not using Viva Connections - so there is no home site (no Viva license yet) No sites are news organisation sites Internet sites are not necessarily followed (most people do not follow) so this has no bearing on receiving notification in Teams Notification settings in Teams are not disabled for test users What other steps can I take to investigate why this site not connected to the internet hub is not pushing notifications? It is one example of a site, there are many that do not push notifications as well. Thank you.New Navigation Menu
How does the new "Navigation Side Bar" get turned off on a site level? SharePoint without our authorization just rolled out a new feature to all our SharePoint sites. The organization defaults the web browsers to the company SharePoint Hub site causing all users to be impacted and so there for it is incredibly improper for a feature rollout on this scale without the opportunity for proper process and decision making. I have reviewed the documentation https://learn.microsoft.com/en-us/sharepoint/enable-new-sharepoint-experienceThere is a reference to settings - "Global Navigation" which does not exist, as to where the configurate is to turn this off. The owner of the site, and then tenant global admin does not see "Global Navigation", so it is not missing due to a permissions issue. If anyone can please point me in the right direction to turn off this new side bar. No global navigation.
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- See how ACP's SCOPE team and its ACP Intranet Accelerator Kit help organizations transform SharePoint Online into a modern, engaging digital workplace - faster, with less custom development.Aug 26, 2026
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