Recent Discussions
Search Index per profile or per PST ?
Hi, running classic desktop Outlook and I recently noticed that my Search Index C\ProgramData\Microsoft\Search\Data\Applications\Windows.DB is 26gb and I'm trying to understand why it is so large and if it needs to be that way. I have Outlook setup with multiple PST files, some of which are quite large and rarely used, and Outlook can be quite slow when they are open. So to keep Outlook working quickly, I setup two profiles, one with these rarely used PST files and one without. (My main mailbox is hosted by MS with an OST file.) So I wonder: do I effectively end up with two indexes of the mailboxes that are in both profiles? Or Outlook / Windows Search is smart enough to index those a single time for both profiles? Thanks for your advice...
Forward/be notified of emails sent to nonexistent address on same domain? Not admin. School account.
My student email address (Outlook) contains a misspelling of my name (one missing letter). So it's very easy for people to send their emails to an address that doesn't exist, thinking they're sending it to me. What would be great if I could somehow have those emails forwarded to the correct address, or at least be notified when people try to send an email to the nonexistent address. I've tested things a bit. When I try sending an email to the "wrong" (correct spelling of my name, but nonexistent) address, I usually get an email from Microsoft indicating the mistake. But not always. And even when I do, it sometimes takes a few minutes, or it goes to some easily overlooked folder besides the main inbox. I worry that busy people might send an email to the wrong address and move on, never noticing the following error email. I know one obvious solution is to ask my school's IT department to make a new address with the correct spelling, and have all emails sent to the previous incorrectly-spelled address forwarded to the new one. But 1. I don't know if I'll be allowed to keep two addresses, and 2. I don't trust Outlook to successfully forward everything to the new address. I'd rather use a "catch-all" solution, where emails sent to the correctly spelled (but nonexistent) address are automatically forwarded to the existing (but incorrectly spelled) address. Or maybe I can somehow get a notification that someone has tried to send an email to the nonexistent address? Are either of these (or something else I haven't thought of) possible? Before taking this to my school's IT department, I want to see if there's anything I can do myself. Like I said, it's a student email address, so my options are probably limited. But I'm wondering if I have access to any settings (I mainly use the web version of Outlook, but I also have the PC app), or if there's any 3rd party solutions I can implement on my own that could accomplish something like what I have in mind. If I do end up having to ask my school's IT department for help, what should I tell them to try?
Phishing Email and Found Too Many Attempts Unsuccessful Sign-In
I'd like to discuss regarding this condition. I was checking my Outlook account and found something weird. It was 'me' who sent the phishing email to real me and mentioned about sending a Litecoin cryptocurrency. I had already reported that to mailto:email address removed for privacy reasons. While I waiting from Microsoft, what can I do to this phishing email?
Unified inbox in new Outlook for Windows
Having a brand new email app (although it is not "real" appliaction per se) without Unified Inbox / Inbox Grouping option is really, really bad. Outlook for Android have unified inbox for years. Old Mail app in Windows had great possibility for grouping accounts which was even better than simple unified Inbox option available on Android or usually available in other apps. People having just one email use webmail anyway... And people with real need for mail appliaction usually have several emails and want some grouping at least. Hell, even naming of favorite folders is not available ?!? Can we move past 2012?
I keep getting these messages from email address removed for privacy reasons
I have suddenly started getting these sinister messages in my inbox: Delivery has failed to these recipients or groups: obazamyron (at) hotmail.com The recipient's mailbox is full and can't accept messages now. Please try resending your message later, or contact the recipient directly. In no case did I actually try to forward the message to anyone. What is going on here? N.B.: recently I was notified that my email address and password had been posted on the Dark Web. I immediately changed the password. Thanks for your attention to this matter.
Outlook for Mac Handling Marketing Emails
I'm on the Marketing Team at my company. Like any Marketing Team, we send out emails via an Email Marketing Platform, like MailChimp or SendGrid. There are only 2 of us who use MacBooks with Outlook. Every email that is either a test or the final deliverable doesn't display elements correctly. As an example, a 2 column layout will stack vertically in Desktop View. Are there plans on fixing this? It makes the review process and my job difficult. Thanks!How do I stop Copilot from adding to my Outlook?
I'm using Outlook Classic, and every day Copilot adds itself to my Outlook. I right-click and select uninstall, but the next day it comes right back. I do not want Copilot. How do I stop Copilot from adding to my Outlook. I've included screenshots to see what I'm talking about. Version: Microsoft® Outlook® for Microsoft 365 MSO (Version 2504 Build 16.0.18730.20122) 64-bitOAuth2 and Thunderbird, help needed
I hope someone can help, I've changed all the settings in Thunderbird for my whole family's emails (hotmail.co.uk, hotmail.com, live.co.uk) from Normal Password to OAuth2. All incoming and outgoing servers are exactly the same as Microsoft advised. None of my accounts work, neither for sending or receiving. I removed one account and tried to re-add it (that was the advice given if the first method didn't work) but when it tries to check the password, it takes forever. I've tried to manually configure it but it wouldn't download any folders or emails. I removed it and tried to re-add it but have been unable to do even that. My default account hasn't been able to send more than 25% of emails for a few weeks. I'm up to date with all updates and I've restarted Thunderbird and my laptop countless times. Can anyone point me in the right direction please? Here's the information Microsoft sent, if you scroll down it says "If you use Thunderbird". That's the advice I used. https://support.microsoft.com/en-gb/office/modern-authentication-methods-now-needed-to-continue-syncing-outlook-email-in-non-microsoft-email-apps-c5d65390-9676-4763-b41f-d7986499a90dCustom Forms for Creating a Meeting
I want to create a custom form (available to only a small number of users) that allows me to collect more data when a meeting is being booked. The form needs to be able to use drop down lists (single and multi select), checkboxes, radio buttons as well as time and date fields with widgets to enter data - all the usual kind of input fields. I need to set some fields as mandatory and in an ideal world I'd like some mechanism to potentially validate data. This is a corporate set up so whatever I attempt must not impact on others but for one team I want this to be my standard input form. I also can't use anything other than standard Outlook capabilities - it's unlikely corporate will approve add-ins! Can anyone point me to resources that would make this possible?Swapping verification email address
Hi there I have been locked out of one of my older outlook accounts and unfortunately I use this account as the one to verify my main outlook account. I have tried many times to get it unlocked thought the online procedure with no success. It is possible to make a new outlook account and then swap the verification email to the new account?
Is MS Places available on Outlook Mac?
Hi there, one of our Mac Users has a problem adding MS Places on the left app bar in Outlook. However, in the MS Teams App he can add it just fine. What could the issue be? MS Places is seemingly still in PRE Phase, is it even currently available for Outlook on Mac? Thanks in advance!New Outlook is useless!
The "New" Outlook is awful! So limited and anti productive!!! At first I couldn't find my auto mapped shared mailboxes, and only happened upon it in "groups" by accident. Not intuitive at all! It's a shared mailbox.... not a group. Then, my quick steps didn't transfer to the "New" outlook! And then I realized why - I used to be able to have quick steps for my additional shared mailboxes that allowed me to move things into separate folders within those shared mailboxes, and now I can only use the quick steps to move stuff into my own mailbox - this is counterproductive and leaves room for operator error! I work with a mailbox that has about 40 different reports in it and when a report has been worked it has to be moved to its respective archive folder - I used to have this set up with quick steps to ensure that I didn't place something in the wrong folder - Alot of the folders are similar in name so its easy to put things in the wrong folder if doing it manually, and no I cannot change the name of the folders... The reports are named by server admins, and are descriptive of the contents of the report. This is the worst update ever! I hated the webmail platform and now the desktop version is going to be just as simplified and useless! Fix this Microsoft! we have had a very robust and customizable email client for years, so that we could improve productivity... shame on you for thinking you know what we do or don't use, and for making us have to work harder. You should really do surveys to see what people do or don't use, and ask us what we would like to see added or removed before stripping things out of a program. It's fine if you want to modify the "appearance" but do not take away the functionality. The code was already there... no reason to eliminate it, hide it maybe... but not take it away! Now I have to create a macro that will do what I used to use the quick step wizard for. Oh wait! I can't do that - cause I cannot find the developer tab? Ugh!!! Oh... just discovered I cannot put a shared mailbox in my favorites! so now I have to scroll down thru all my mail, and shared boxes to find the shared inbox, instead of it being right at the top! This just keeps getting worse!Calendar invitations no longer shows in Inbox
I don't receive calendar invitations in my Inbox anymore. If someone sends me a calendar invitation, it doesn't notify me via email, it just ends up in my calendar without any response. I can click the meeting and respond, but I would ofcourse like to be notified of this invitation via email in my Inbox, like I've always had. Has anyone had this issue before? There are no delegates working on behalf of me.
"Recipients can't access links" when message includes links to SharePoint files
As more of our users are including links to SharePoint-based files in their emails, we're seeing a spike in reports of the message shown below. All of the recipients of the message are members (some are external guests, but still "members") of the SharePoint site where the files are stored. I've been able to replicate this myself by using an alias of a user (rather than their "native" email/UPN) in the To field. The odd thing is that in that case, Outlook (in this case on the web) knows who the person is...it actually shows their profile photo...but somehow that doesn't resolve back to their proper identity. At least, not to the satisfaction of whatever code is checking the permissions on the files linked in the message. Is anyone else seeing this type of issue, and is there a fix? I realize that Outlook is trying to be "helpful", but it's supremely UNhelpful because of the rampant numbers of false positives.problem with tasks in Microsoft Outlook
Good morning, I have a problem with tasks in Microsoft Outlook. I would like to create a task in Outlook where an Exchange account is configured. Then I would like to send it to an email created with outlook.com but when the email arrives it is a simple attachment, and the text of the email is cut off. If instead I send the created task to another address of my same domain it works regularly. I also tried to create a task from an outlook.com address by sending it to another outlook.com email, but even in this case it arrives as an attachment and with the text cut off. is this normal? The function I need only works within my domain because it is paid? I tried with Outlook 365 and with Outlook 2019. Thanks.How to Create Outlook Rules to Filter External and Internal Emails in Your Organization
Hello Microsoft Community!! In our company I had hard time to segregate external emails from internal ones that came to my organization inbox folder. I have created two folders to as below to segregate Internal and External emails to better organization and easier filtering of my messages I was planning to automate the process of email segregation by creating Outlook rule to move emails that being received from from external domains to specific folder, but it's somehow challenging. First solution I tried to create an Outlook rule that will make an Exception to the (Global Address List) of our organization, which means any emails received and are not belongs to the organization (Global Address List) it will be moved to the specified folder according to the rule. Unfortunately, it didn't work all the time and my email got messed up. --------- After further research I reached the best way to target external emails to filter the message header of the received email, to be specific the header attribute (X-MS-Exchange-Organization-AuthAs) I noticed this attribute can have one of two values according to Message Header Analyzer as below: Now if you create Outlook Rule through Outlook for Desktop in this example you can choose the condition ( With Specified Words in message header) then enter either of the specified values below: Targeting External Emails put the following value: X-MS-Exchange-Organization-AuthAs: Anonymous Targeting Internal Emails put the following value: X-MS-Exchange-Organization-AuthAs: Internal In my case I targeted the external emails to be moved to the folder I created (Inbox-External) It should look like below, you can also add more rule in my case below I flagged the message: This method is also applicable if you are dealing with Outlook OWA rules as below: At the end am happy to share this experience with the community and happy to engage for discussion if there are better way to do it :)
Recent Blogs
- Since its launch, Copilot in Outlook has helped you manage and triage your email, providing drafting assistance, summaries, and insights to help you save time. Whether you need help drafting the appr...Nov 19, 2024
- In this year's Ignite, you'll have the opportunity to learn from leaders like Nicole Herskowitz, Derek Snyder, and Mark Grimaldi as they showcase how Copilot and other Microsoft 365 tools can transfo...Nov 07, 2024
