Recent Discussions
News post not showing up in feed
Have any of you seen random behavior where occasionally a new News Post doesn't show up in the News web part for a period of time? I'm assuming it's some sort of caching or CDN issue, but I will say that clearing cache doesn't resolve it. If and when the issue occurs, it appears to take about an hour or two before the article starts showing up in the feed, as expected. If anyone has seen this, do you have any workarounds or ways to kick start it, besides organizing that article to the top of the feed manually?SharePoint Announcements items' body don't save the complete URL of links
I am working on a Power Automate flow to replace the SharePoint Alert feature (which will be retired in July 2026) to send a notification when new items are added to an Announcements list. The flow is working fine, but the links I added to the item's body is partial. The messages sent via Power Automate using Exchange connector replicates this error, so when the recipient receives the message, it looks ok, but the links are broken, because it has only "/sites/finance/home.aspx", not the whole URL (https://company.sharepoint.com/sites/finance/home.aspx). I'm using the classic interface, and even when I enter the full URL, as soon as I move away from the URL field, it changes to a partial, relative URL (/sites/finance/home.aspx, without the first part "https://company.sharepoint.com/"). Note: when I receive the exact same content via SharePoint Alert feature, the links work perfectly. Somehow, the Alert feature replaces the relative path with the whole URL. Is there a way to fix this? Thanks, Luciano Gomes
M365 calendar web part
When editing an organization SharePoint page I have the option of adding a M365 calendar web part. The calendar that then shows up in this web part is my personal M365 outlook calendar. Can this be changed to a different outlook calendar? And if my personal calendar is displayed on the organization SharePoint page, can it be seen by everyone in my organization even if it is set to private in my permissions settings in Outlook?
Sharepoint link shared with me does not seem to be working
Hi, With my new job I was shared a link to my personal gmail address for a folder of documents I need to become familiar with. This was done with an invite link to a Sharepoint folder the documents are kept in to my gmail. When I click the link it prompts me to log into my outlook account. When I log into my account with the same gmail address as the one the link was shared to I do not see the folder that was shared to me. I tried logging into my gmail on outlook and clicking the link again, to the same result. Both times what I see is a web based outlook page with no emails, no documents shared on the “shared with me” tab of one drive and the only documents present are the cloud backup of my personal computer on one drive. I tried downloading the sharepoint app and logging in this way, but it says I need a school or work email and I can’t log in with a personal email address. It’s important I be able to view these documents. I would appreciate any help telling me how to access them.
SharePoint Online modern pages – spacing/gaps lost between web parts in flexible sections 2026
We're experiencing an issue across all our SharePoint Online modern pages. All existing pages with flexible sections have lost the spacing/gaps between image web parts — tiles are now butted right up against each other with no padding or margins. Key details from our troubleshooting: Affects all existing modern pages across multiple SharePoint sites (8+ sites, many pages) New pages created after the issue started render correctly with proper spacing Affects multiple users in our tenant Tested across multiple devices and browsers (Chrome, Edge, mobile) — same result We are on Standard release, no targeted release enabled No changes made to our tenant settings This is causing our intranet pages to look unprofessional and difficult to navigate. Please can Microsoft investigate and roll back whatever CSS/rendering change caused this. Tenant region: UKYour Methods on Extracting Site User Names + Email Addresses
As a newbie to both SharePoint Administration and PowerShell, I have introduced SharePoint to a smaller company in which I introduced its many obvious document security and navigation advantages. REQUEST Can someone provide more straightforward and simplified alternatives to extracting site user names and email addresses other than resorting to PowerShell? My unsuccessful attempts at employing PowerShell are due to my current lesser programming expertise level that I am acquiring as time and projects allow. Best regards, Clint Hill
New Document List '|0' does not exist at site with URL '|1'.
When trying to create a new document, from a custom content type (which has a template), starting from the Documents Webpart, Sharepoint opens the following link: https://tenant.sharepoint.com/sites/100000042/_layouts/15/CreateNewDocument.aspx?id=https%3A%2F%2Ftenant.sharepoint.com%2Fsites%2F100000042%2FSiteAssets%2FTemplate_ESC_Change_Request.dotx&Source=https%3A%2F%2Ftenant.sharepoint.com%2Fsites%2F100000042&RootFolder=%2Fsites%2F100000042%2FGedeelde%20documenten&ContentTypeId=0x01010076D558EFC4D9BE4383D7A605E7A59564020009E687B3C8518649A3695E9F903F7224 this throws an error: Error: List '|0' does not exist at site with URL '|1'. But the list does exist and the dotx is in this list. So why do we get this error? and how to fix this? If we try to do the same, but from within the document library, another link is generated by sharepoint: ms-word:nft|u|https://tenant.sharepoint.com/sites/100000042/SiteAssets/Template_ESC_Change_Request.dotx|s|https://tenant.sharepoint.com/sites/100000042/Gedeelde documenten and this works like a charm... So why the difference? and how to solve the error?
Your SharePoint Sharing Might Break in 2026
A major change is coming and it’s not getting enough attention. Microsoft is moving away from simple OTP sharing and shifting to full Entra B2B. It sounds like a security upgrade, but it completely changes how external access works. This isn’t a small tweak: Existing sharing links may stop working as expected External users will go through new authentication flows Access will rely heavily on identity and guest policies Yes, you get better control and visibility but also more friction if your setup isn’t ready. If your organization relies on quick sharing links, this could become a real issue fast. Curious how others are handling this: Are you already using Entra B2B? Seeing any access or adoption issues? How are you balancing security vs usability?Root folder for OneDrive synced SP libraries - custom name?
I am migrating local network shares to SharePoint libraries that are meant to be synchronized to local devices via OneDrive. I will use Intune policy to auto sync set of libraries. When libraries are synced they are saved in the path as below: C:\Users\ExampleUsername\Example Company Limited\Actual Site - Documents In the navigation bar it looks something like this: Is it possible to set a custom name for the Company folder without actually renaming the Entra ID tenant name? I tried the policy that sets a custom OneDrive sync folder by setting the below reg key. This worked for OneDrive sync root folder but the SharePoint sync folder remained unchanged. Computer\HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\OneDrive\CustomSyncRootFolderName Background to my question: Portion of data that is to be migrated has long paths. Once synced via OneDrive I will be facing long path errors due to Windows Explorer limitation that can only handle paths under 260 characters long. Based on my testing the files will stil sync and be "browsable" but users won't be able to open them or modify. I want to shorten the SP sync root folder name to reduce the full path to under 260 characters. The below example path is 72 characters long which takes a significant chunk of 260 characters that Windows Explorer can handle. C:\Users\ExampleUsername\Example Company Limited\Actual Site - Documents I am already looking at renaming folders and libraries and flattening the data structure but there is a limit to what I can acheive there due to the client requirements. As such I am trying to trim path lenght whenever I can.
Users not showing in SharePoint Org Explorer Web Part, but do show in Team App
We have several users who are not showing in the SharePoint Org Explorer Web Part, who do show in Team Org Explorer App. They are all users who were migrated into our Office 365 tenant from another Office365 tenant. We have checked the usual things, manager configure etc. and confirmed that there SharePoint profile is identical to working users. If I search for the user in SharePoint and then select organisation and I can see the user and their manager and subordinates. Out IT team, who are very good have not been able to fix this. Anybody seen something similar before? Any help would be much appreciated. Kr and thanks.Making my own CRM
I'm starting a small business and was looking at replicating what I've had with Dynamics 365 in my previous jobs, but I can't necessarily afford the cost. One thing I enjoyed was being able to have my accounts have a hierarchy. Is there a way to have accounts flagged or marked so that when I run reports or searches I can see each subordinate?Trying to use Lists as a very basic CRM but having search issues
Hey All, I have a small business I'm considering using Lists to track some very basic client info and build a client database that is accessible to all employees on the company SharePoint site (we use MS 365). Workflow would be something like: Client calls in Receptionist(s) answer If new client, create an entry with first/last name, phone #, email address, their spouse's name (if any) and a Notes section to jot down notes from the call. If current client, receptionist can use search to find client, make new notes, read previous notes, etc That is basically it. I have this set up in Lists right now as a test with just two clients, each with a spouse. When I do a search for the person's name (Bill or Franklin), it returns a result. When I search for their spouses name (Susan), it returns nothing. I've run through the settings, reindexed the list, etc, and I just can't get a simple search to work. Am I attempting to use this correctly? Both name columns are single line fields. TYIA for any input!
SharePoint Permissions Management
Over the last 3 years of managing permissions across a suite of sites, I have uncovered more new issues with the way SharePoint permissioning is designed at every turn. A few examples, before the question: If I "Share" a file or folder somewhere on the site (breaking permissions inheritance), it is very inconvenient to find it again. If I "copy link" in this one particular way, permissions inheritance is broken. When looking at site-level permissions, I see site-level permissions groups, but there could be hundreds of other users who have been added to my site(s) without my knowing. If I want to reset permissions in an area (set of folders or library), I have to do it file-by-file or folder-by folder. If I want to get an excel snapshot of - anything really - IT has to pull it and it takes a couple days. Not to mention the permissions interface is incredibly clunky. All-in-all, there seem to be a million ways to break permissions inheritance, creating an access tracking and security nightmare. AND there's no easy way to truly see and understand who has access to what or what is broken, without spending hours with IT to pull a bunch of narrow-visibility reports. So my question is: what is the best way to navigate full permissions visibility? Am I doing something wrong? Is anyone else experiencing these issues? We have resorted to having a very strict "no outsides besides a few exceptions" policy and only managing permissions at the site-level, which really hampers on the collaboration benefits that SharePoint is trying to enable. It is also very administratively intensive. One of the benefits to SharePoint is that users don't really need to understand how it works to use it, but that's becoming less and less true with the increasing lack of security we feel in the platform.
SharePoint Video Playback Quality Defaults to 480p – Horrendous
I manage multimedia training for over 600 locations and two distribution centers, supporting nearly 10,000 team members. We have made a significant investment in producing high-quality training content through professional equipment, structured scripting, and dedicated production and editing time. However, once videos are uploaded to SharePoint, the default playback quality often degrades the experience to what appears to be approximately 480p. As a result, professionally produced content can look noticeably poor on initial playback. Many of our store-level team members are not in a position to manually adjust playback settings, so the default experience matters. The source files are high resolution, but the default playback does not reflect that quality. This also creates issues when leadership reviews training content, because the playback quality can reflect poorly on the production even though the original video is clear. We moved away from third-party hosting due to ad exposure during onboarding and the need for a controlled internal platform. We are intentionally using SharePoint and Stream as part of our existing Microsoft 365 ecosystem for scalability, governance, and centralized access. Introducing additional paid hosting platforms or external streaming solutions is not a direction we are pursuing. From an enterprise training standpoint, defaulting to low-resolution playback undermines engagement and credibility. Are there plans to allow administrators to define a default playback resolution for SharePoint or Stream videos? Are there recommended encoding settings that influence the initial playback quality more reliably? Are there roadmap updates around improving adaptive streaming behavior or default resolution selection? Any guidance or insight would be appreciated.Sharepoint Listas Columna Autonumerada
Buenas a todos. Necesitaria crear una lista en la cual exista una columna que concatene la primer letra de 2 columnas anteriores y realice una numeración consecutiva. Les dejo una imagen de como sería esta numeracion necesaria. Es decir que necesitaria un indice por cada combinacion de letras Supongo debo usar alguna formula. Alguien me podrá ayudar? Saludos DiegoHTML-code breaks displaying of multi-line column with RichText in PowerApp Canvas App
I have a canvas app that works on the basis of a SharePoint list. I work in an environment where a researcher makes a work order, this is then sent to the responsible that has to approve it, then the planner plans it and following that, it is executed. This chain of events is all managed with a SharePoint list that has a status that can be changed. Different people have different permissions to edit items. To manage this, we display the list through a CanvasApp where logic is built to ensure that people with a certain role can only select/edit/see certain items. However, a big part of the canvas app is the description of the work order. In the SP-list this is a multi-line field where RichText is enabled. When the work order description is long, and especially when rich text formatting is used (for example colored text), part of the content is displayed incorrectly. The text gets cut off, part of the HTML formatting code appears in the description itself, and the full content is no longer shown. This is an example of a list item: Which is displayed in the Canvas App like this: What I observed is the following: In the normal SharePoint list view, the description is displayed correctly. But when I click/open the item in singe item view itself in SharePoint, the editor/form also . This issue only occurs for items that are created from the Canvas App. If I create a similar item directly in SharePoint and enter a comparable formatted description there, the problem does not occur. So it seems the issue is related to how the Canvas App saves the rich text content to SharePoint. It must have to do something with the way PowerAutomate parses that HTML code into SP.
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