Recent Discussions
User is unable to move files within Sharepoint online
User is unable to move files within Sharepoint online where their colleagues with same permissions are We have an issue with a sharepoint site that a user has raised with me. When they right click on a file in their browser and try to move the file elsewhere, there is no "move"option. However their colleagues who have the exact same permissions, do get the option in the right-click menu to move. What would be causing this?
Bulk link updates
First off, apologies if this is in the wrong community. All files are held in the same sharepoint library. So in the library there is an excel file which gets updated a couple of times a year and lets say 20 word fiiles containing roughly 5 links per file referencing 4 ranges in the excel file. These word documents are also updated several times a year. When either the excel documented if updated a new file if generated with a new name which replaces the old one and the old one is archived. The word documents are simply edited and renamed with the old one being archived. I'm looking for a way to update the links in the word documents to pick up the same ranges in the new spreadsheet. As it currently stands I need to manually update each link which is time consuming, prone to error and stupid :-) anyone come across this need and if so how did you solve it? thanks in advance
SharePoint @mentions limited to random users
Hi everyone, We are hitting a strange issue with SharePoint @mentions where an affected user can only tag themselves and a few random employees, instead of the actual members of the site. I’ve attached a screenshot of what they see when trying to tag colleagues. The Details: The Glitch: Typing @ only populates a tiny fraction of the directory (see screenshot). The affected user (Michael Drabek) can tag me and himself, but none of the other 14 active members of this 16-member SharePoint site. Cross-Testing: Another user on that exact same shared site is able to tag Michael successfully, so his profile is discoverable to others—he just can't see them. Environment: This happens identically on both the web browser and desktop apps. Verified: Michael has the correct SharePoint site permissions and full Microsoft 365 licensing. It feels like a hidden Entra or User Profile Service sync glitch rather than a standard permissions issue, as his directory lookup seems completely restricted. Has anyone seen the person-picker index get broken like this for a single user? Any tips would be appreciated. Thanks!
SharePoint Learning Resources
I've been a SharePoint Trainer for 15 years, and have created lots of custom materials. I'm assessing whether there is a gap in SharePoint learning resources that I can fill. I've found lots of how-to articles, but few why-to (or why-not-to), best practices, and a lack of site creation support from IA to launch. Am I missing something, or is something missing from the marketplace? Would you like to read a why-to and best practices book for no-code sites that provide high business value? Would you be interested in a subscription to a help centre to outsource your in-house training? Is your key audience end users (how to find & follow things, navigate libraries, etc.), content contributors (best practices for documents/pages), site owners (site design, structured content presentation), or your corporate trainers (train the trainers)? How many end users or site developers would you anticipate licensing? Are you a site owner, corporate trainer, or other role? What pain points are you facing that you would love new resources for? Thank you, CaroleSharepoint 2016 certificat expiration
Hello, We are running a SharePoint 2016 farm composed of: 2 Database Servers 1 App Server 1 Search Server 1 Web Front-End Server 1 Office Online Server After checking the environment, I noticed that only the Web Front-End server is using the certificate that will expire in June. The App Server is using an old expired certificate, the Search Server is configured only with HTTP, and the Office Online Server is using a different certificate. Is there any documented procedure describing the steps required to renew the expired certificates in a SharePoint 2016 farm and on which server we should install the new certificat ? We are using Microsoft CA for certificate management.
Accidentally deleted the default members container from the members group
I am not sure I am using the right terminology. But when you go Site Permissions, you'll see Site Members. And when you expand the latter, you'll see <sitename> Members. This is what I deleted accidentally, and couldn't find out how to bring it back. So, to avoid service disruption, I added the uses individually to the Site Members. I am putting below 2 screenshot from this SP site, and below them 2 screenshots from another site that's OK. Can someone help me retrieve the deleted container?
Sandbox subscription issue: "You don't currently qualify" for M365 Developer
Hello Microsoft Community Support Team, I am currently taking an training course on Microsoft Power Platform, with a special focus on building chatbots using Microsoft Copilot Studio (formerly Power Virtual Agents), Power Automate, and Power Apps. I wanted to set up a dedicated environment to practice the modules, configure cloud flows, and test the integrations. However, when I joined the Microsoft 365 Developer Program using my personal account, I encountered the following message: "Thank you for joining. You don't currently qualify for a Microsoft 365 Developer Program sandbox subscription." I do not intend to use this for commercial purposes; my sole objective is learning, studying the curriculum, and practicing developer scenarios for my training. Unfortunately, my university's IT administrator has disabled trial features on our student accounts, so creating my own developer sandbox is my only viable path to complete the practical exercises. Could you please assist me in manually reviewing my profile or enabling the M365 E5 developer sandbox subscription for my account so I can continue with my Power Platform learning journey? Thank you very much for your time and support. Best regards, PabloDate format in SharePoint eSignature
SharePoint eSignature is now available in 28 European countries. Unfortunately, my latest test shows that the date field in a signature uses US format after the document is signed. It does not respect the site collection regional settings. Does someone know from where SharePoint takes the date format or how site owners can change the format? Attached is an example of how it is after the document is signed. It should be at least 8/1/2025 (8 January 2025).SharePoint permission change notifications not working
Problem: Trying to get Microsoft Graph change notifications when permissions change on SharePoint/OneDrive drive items (sharing, inheritance breaks, access grants/revocations). Using Prefer: includesecuritywebhooks on subscription creation as documented subscription creates successfully, but the header appears to be silently ignored (notificationQueryOptions is always null in response, Preference-Applied header is always empty). What works: Regular content change notifications fire fine. What doesn't: Zero security notifications on any permission change. Subscription request: POST https://graph.microsoft.com/v1.0/subscriptions Prefer: includesecuritywebhooks { "changeType": "updated", "notificationUrl": "https://...", "resource": "drives/{driveId}/root", "expirationDateTime": "2026-06-12T00:00:00Z" } Permissions (all with admin consent): Files.Read.All, Files.ReadWrite.All, Sites.Read.All, Sites.FullControl.All, Directory.Read.All Already tried: Both v1.0 and /beta endpoints same result Every relevant permission combination But the official document says it should work: Link to documentation: https://learn.microsoft.com/en-us/onedrive/developer/rest-api/concepts/scan-guidance?view=odsp-graph-online#receiving-webhook-notifications-for-security-events Any working example or confirmation of current status would be extremely helpful. Happy to share more details or test specific configurations.How to copy alternate language site pages to another site
Hello, I have a requirement to copy an alternate language site page to other sites. The source site has 2 languages; english (default and french as the secondary) I want to duplicate that configuration however when I copy the site pages using Share Gate (incl. the fr folder) the options don't match. How can I copy the alternative language site page from one site to the other and it display as an option. Thank you DWTK
Document Sets - Want Subfolders (not just files) to inherit metadata
Trying to get subfolders (the actual subfolder) in a document set to inherit metadata. We have files and files in subfolders inheriting correctly but currently subfolders in the set do not inherit data. We are using the metadata column for view filter between active/pending/completed job status. What happens is the subfolders don't show in the filtered view so you cant traverse the subfolder structure. Show flat structure is not suitable as its hundreds of files. The shared columns settings in library settings, says it syncs for all 'documents' in the set. This excludes folders. Have tried power automate, but it doesn't seem to work applying the metadata to a folder object. We need to able to change a document set from Active > Pending and all the metadata change. Any ideas on how we can get the subfolders in inherit (and update) the metadata of the document set. Thanks in advance.Moving Files from a Shared Drive to a SharePoint site
Hi, I've seen the moving of files from a Shared Drive to a SharePoint site can be tricky, depending on the size of the files that are to be moved. What is the best and most effective way to move folder, files. I'm not sure yet of the number of folders and size of the files that will need to be moved? Can anyone provide an advise on this, please.. Regards Chris
Calander Pop-up Clipped Vertically
My SharePoint calendar pop-up is being clipped vertically and only displaying 4 days per week in the date picker. I created a new date column and the issue still persists. I tested in both Edge and Chrome with the browser zoom set to 100%, and the problem does not change when zooming in or out. Has anyone experienced this issue before or found a fix? Attached screenshot for ref erence.Microsoft list item not loading and giving "Getting your data..." error
I have a Microsoft list which has a custom form using Power Apps. I am able to enter new entries into the list but when I click any previously entered list item, it shows "Getting your data..." but does not load even after long. Screenshot shown below:Can move SharePoint list items to folders in a list, but not back to root of list with Move To
Does anybody know if this is by decision or bug..? I created a SharePoint list for inventory and created 2 folders for private items (unique permissions on folders) to hide list items at certain times of the year. I tried to move them back OUT of the folder to the root of the list, but it does not allow me to do so. See screenshot on the bottom shows Move Here button is disabled on root of list.. attached is screenshot only when in folders.. My workaround would be to create another folder called public and inherit permissions from a list, set all views to show No Folders and move from private to public, but thought I 'should' be able to move back out to root of list...
Searching on SharePoint Image Gallery only using 'Image Tags'
Hi Our company has an image gallery on Share Point which needs to be user-friendly and efficient. Since we deal with a large volume of images, we are searching for the most effective solution to easily locate the images we need. Although I attempted to use the "Image Tags" column to tag the images, a keyword search on Share Point displays not only tags but also other files and folders containing the word. Is there a specific command or search bar option to view only "Image Tags" keywords? Could you suggest a solution? Thank you!Metadata for SP library
Want to get rid of folders within libraries. Issue, to sort them with columns every time people have to go into details or edit in grid view to fill them in. How can I create something that's easier for users to enter in the metadata? Goal is setup filters for finding their documents.OneDrive site locked NoAccess for 1 month - Ticket #2605040040008376 - No resolution
I have an open Microsoft support ticket for over 1 month with no resolution. Hoping the community or a Microsoft engineer can help. SITUATION: A departed user (deleted over a year ago) had a OneDrive site that was accessible to other users until recently. Since then the site is completely inaccessible to everyone including admins. Current Status: Active LockState: NoAccess WHAT WE TRIED: - Set-SPOSite -LockState Unlock → command succeeds but site stays blocked - Set-SPOUser -IsSiteCollectionAdmin $true → fails with "Access to this Web site has been blocked" - User does not exist in Entra ID, Deleted Users, or Deleted Sites ROOT CAUSE IDENTIFIED: Site was under a 5-year retention policy in Microsoft Purview. Policy showed error "SiteInReadonlyOrNotAccessible" for this OneDrive. We removed the OneDrive from the policy exceptions but the site remains locked. This appears to be a deadlock: - Site is locked so retention policy cannot detach - Retention policy prevents site from being unlocked No eDiscovery holds found on the site. Microsoft support has been unable to resolve this for 1 month. Does anyone know how to break this deadlock?
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