Recent Discussions
My Content Type instances have duplicate Document IDs (dlcdocid).
Hi, I have a Documents library with Content Types enabled, and with the Document ID service enabled. However new documents do not have a unique ID, but all get assigned the same ID as the content type template. The setup I enabled Document ID service via the Site Collection Features: https://<domain>.sharepoint.com/sites/<sitename>/_layouts/15/ManageFeatures.aspx?Scope=Site I enabled and configured content types. I created a Word template in the SharePoint library, and used Insert > Quick Parts > Document Property to create form fields sync'd with the Library/content type columns (Description, Project, Status). I downloaded the Word template from the same library into my OneDrive sync'd location, and uploaded it to the site collection's Content Types https://<domain>.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/contentTypes and sync'd to the site content types. I created documents in the library using the "New" menu. Later I ask the user or reviewer to update the document frontsheet with the dlcdocid (Insert > Quick Parts > Document ID value, or Insert > Quick Parts > Field... > DocProperty > _dlc_DocId) as well as the SharePoint Version using the policy label method (https://learn.microsoft.com/en-us/answers/questions/5146555/sharepoint-label-to-embed-version-in-word-doc-havi) via Insert > Quick Parts > Document Property > Label. The Problem In the Documents library, new Word files are being re-assigned the original dlcdocid of the template (say DOCUMENT-0123456789-5). Now the "unique" URL shows me a list of multiple files all with DOCUMENT-0123456789-5. This is a read-only field so I cannot edit or delete the IDs. I want to have a Content Type template, with the frontsheet/header/footer fields sync'd with the Library columns, but I also want each document to have a unique ID and version. Help requested Is there a way to fix the template to clear the template ID, and to avoid this issue on future templates? How should I replace the template? Is uploading Template copies to the Content Type bad? Should I instead point to the file URL? Does it matter where the Template file is stored? Are there any ways to reset the ID of the few existing documents with the duplicate value?
Sharepoint deleting data and sites
Hello, We have noticed an issue that started about a year ago in which data is being deleted in Sharepoint. When looking at this data in the Recycle bin, it will show it was modified/deleted by specific Users but these user deny ever doing such a thing. It is at the point in which we believe the Sharepoint system itself is actually deleting data possibly due to a bug. It would be odd for the employees tagged in the Modified By field to have deleted it. Our data is backed up so recovering any deleted items isn't the issue. The issue is that we are trying to get Microsoft to investigate. We have submitted tickets through the MS 365 portal but they state they only work on break/fix issues. Any recommendations? I can see searching the internet this issue has come up for many others in the past.List items: Enable edit, disable create item
I created a custom Permission Level in order to allow users to edit list items but disable Create New Item. It worked for my one test user, but as soon as I applied the custom permission level to a permission group of 75 users, none of them could edit. I had to just turn on the out-of-the-box permission level Contribute, which enables Create new item. If there is a limit on number of users in a permissions group, is there a setting to override it? For my custom permission, here are the pertinent 'List Permissions' settings I used: <No> Add Items <Yes> Edit Items <Yes> View Items <Yes> Open Items <Yes> View Versions <Yes> View Application Pages
Linking a specific OneNote page to a Sharepoint List
Hello, I am trying to link a OneNote page in a Sharepoint list via the Hyperlink field. So basically users would copy the link to the OneNote (shared) page in the URL field of Sharepoint. However, I keep getting an error when I save the list with the page URL in (it works well before saving!). I can link the general notebook, but not a specific page (which is what I am interested in). I read it might be linked to a limitation in the number of characters that Sharepoint accepts as URL? Can somebody help me on this? Many thanks! Kind regards Valeria
Group Calendar Web Part Pop Up Color
We have created a branding theme for modern sharepoint sites to match corporate colors. When clinking on a Group Calendar event, the pop up now applies a background color we didn't have in the theme as primary or secondary. Just seems to be auto selected by SP. It's too dark to read the text. I've found the Them in the classic _catalog Theme Gallery and can pull the theme into NotePad to read it but can't seem to tell which variable controls the background of pop ups. Just need it to be white (ffffff). Anyone have a solution? {"name":"(Company Theme Name)","isInverted":false,"palette":{"themeDarker":"#243360","themePrimary":"#17244C","themeSecondary":"#5e6d9b","themeTertiary":"#7885af","themeLight":"#94a0c2","themeLighter":"#b3bcd6","themeLighterAlt":"#d6dbea","black":"#000000","neutralDark":"#201f1e","neutralPrimary":"#323130","neutralPrimaryAlt":"#3b3a39","neutralSecondary":"#605e5c","neutralTertiary":"#a19f9d","neutralTertiaryAlt":"#c8c8c8","neutralLight":"#eaeaea","neutralLighter":"#f4f4f4","neutralLighterAlt":"#f8f8f8","white":"#ffffff","neutralQuaternaryAlt":"#dadada","neutralQuaternary":"#d0d0d0"},"displayMode":"light","secondaryColors":{"light":[{"themePrimary":"#ffffff","backgroundColor":"#17244C"},{"themePrimary":"#6BC289"},{"themePrimary":"#ffffff","backgroundColor":"#6BC289"},{"themePrimary":"#26A9E1"},{"themePrimary":"#ffffff","backgroundColor":"#26A9E1"},{"themePrimary":"#1B75BC"},{"themePrimary":"#ffffff","backgroundColor":"#1B75BC"},{"themePrimary":"#E7EBF6"},{"themePrimary":"#ffffff","backgroundColor":"#E7EBF6"},{"themePrimary":"#ACBFE3"},{"themePrimary":"#ffffff","backgroundColor":"#ACBFE3"},{"themePrimary":"#B6BBBF"},{"themePrimary":"#ffffff","backgroundColor":"#B6BBBF"}],"dark":[]}}How to improve performance of SPFx application?
Hello Everyone, We have created SPFx + React application. We have used the SPFx 1.21.1 version. We have used different npm packages into this project. The project works as expected functionally. We have checked the performance of the application using Lighthouse in Google Chrome. We found the below performance matrix from Lighthouse. We need to improve the performance of our SPFx application. Can anyone suggest the correct path to achieve the same? Thanks in Advance.Validation rule for postal code is being ignored
In the SharePoint list, there is a column “Country” and a column “Postal Code.” A validation rule has been configured in the list validation settings to ensure that when the country “Germany” is selected, only postal codes with exactly 5 digits can be saved. Currently, this validation rule is being completely ignored. Regardless of whether the postal code contains fewer, more, or no digits at all, the entry can always be saved. The validation does not take effect. Expected Behavior: When Germany is selected in the Country field, the entry should only be saved if the postal code contains exactly 5 numeric characters. If the input is invalid, an appropriate error message should appear and prevent saving. Actual Behavior: The validation rule is ignored. All inputs — including invalid postal codes — are saved. No error message is displayed. Impact: Incorrect or incomplete data is stored in the list. Manual corrections are required afterward, causing additional effort and increasing the risk of errors. The english version of formule we used =IF([Land]="Deutschland", IF(LEN([Postleitzahl])=5, 1, 0)) Why doesn't the validation work? Thank you in advance for your comments !
SharePoint Workflow Manager service constantly restarting - InvalidCastException
We recently started encountering an issue with the Microsoft Workflow Manager. Every few minutes the Workflow Manager service will crash and restart. We have 3 hosts to manage 2013 workflows in our SharePoint 2016 environment. Workflows in the environment continue to work, but sometimes delayed or unavailable. We went ahead and upgraded to the SharePoint workflow manager that was released this year (2023) as the Microsoft one has been deprecated, still with 3 nodes in the farm. We are still encountering the same issue. All that is recorded in the event viewer is "Failed Service Bus Operation: System.InvalidCastException: Specified cast is not valid." Which is then followed by "Application: Microsoft.Workflow.ServiceHost.exe Framework Version: v4.0.30319 Description: The process was terminated due to an unhandled exception." And after a moment or two, the Workflow Service comes back online. My best guess is that there is an offending workflow that is trying to cast an incompatible value? I can't seem to find it though, and I find it odd that it crashes the workflow service and there is no further information on what workflow or where to look to fix it. Nothing in the SPLogfiles that jumps out either. Here are the screenshots from the Event Viewer:Issue where SharePoint users see an old unsynchronised Word file
The issue is that users open a Word document from a shared library into the desktop app, only to find that: There's no Autosave feature enabled in the top-right. The document version label we add on the frontsheet shows a very old minor version. I believe also that the file is read-only, and the only option they see is to save a local copy and upload it back to the library; which is not good practice since it's an old version. They report that the issue is resolved after exiting OneDrive, and deleting a Local cache folder. Has anyone experienced this issue and know what to try?
Open Files from SharePoint in "Protected" mode by default
Many users have complained about "auto save" as people open a file and start working on it immediately, not realising their changes are being saved. I know that you can use protection in Office, if the author sets it. This is a good option forcing people to "think" before editing My Question Is it possible to set this as the default either for all documents in a specific library and/or for specific usersSharePoint without Sync (Advice Needed)
Our biggest challenge with SharePoint is how to roll it out to End Users with no SharePoint Experience (many of these users are engineers/site based on slow(ish) internet connections. We have large (+100,000) document libraries with long paths. Sync has been a massive issue, the default behaviour has been to just use File explorer to access files, resulting in sync errors and accidental deletion of files. I am looking for advice on turning OFF sync (in the document library settings) I have concerns about doing this, as there are always times when it is easier to Sync, and this is essentially a global setting (set for all users) Has anyone had any real life use cases/experience of doing this. I cannot think of any alternatives.
Size increase of .sppkg packages with heft/v1.22
After upgrading our solution to SPFx 1.22.rc-0 and switching to the new heft build toolchain our .sppkg packages have suddenly grown massively in size. They are more than double the size of the 1.21 version. Is there a reason for this? Is there anything we can do to reduce the package size back to what it was previously? Our main solution contains both web parts and list extensions, split into several bundles. Let me know what other details would be helpful.Latest thinking displaying SharePoint version number in a Word document
This seems to very unreliable or unpredictable. [Many years ago, I think it used to work fine - I sued it]. There are various incantations out there involving the using {Version} or {_UIVersionString} in Information management policy settings (having enabled) it and using label from Quickparts. Some say you need to make a content type for the library, other don't think this is necessary. Some report that the whole feature is deprecated. So can it be done in the lates version of everything? (Please don't link me back to one of the many old articles describing a method unless you are using it an up to date environment and it works) At the moment I have some documents that sometimes work and sometimes don't with docuemtns in the same library using the same template behing differently - a randomness I hate - I cant even build a reliable truth table for what makes it work or not: it's like a table lamp with a loose flex, flickering on and off. I keep think there must be an easier way to do this - surely we can't be the only orgnaisation who wants the same version number as the user sees in SharePoint as a field in the footer or the Word document? Why doe sversion (the column that appears when you enable version control) simply not appear as a document property or a field in Word? (Is there a way to add it without lables? Although the option to control the document information panel in word seems to have gone.)Best Practice guide for stretched HA farm?
Hi, Im planning a SharePoint Subscription farm over 2 data centers. Should be pretty simple. Farm will consist of: dc 1: 1 spfe, 1 spapp, 1 sql dc 2: 1 spfe, 1 spapp, 1 sql Sql servers will be AlwaysOn. Im not sure how to set up the sp servers. Is there a preferred way to set it up, with how to? Our domains have 10gb connections so should be more than sufficient for stretched and HA. Can CA site be hosted from multiple servers? How are IPs/DNS/certs handled? What else do I need to get my head around? Thanks. Swan
Creating a slide show from a list webpart- Brainstorming
I have a SP list that i want to do a slideshow onto a page. It's basically to showcase achievements with a column (yes/no) to filter. it's all text, no pictures, just to displaying what happened and want it to be automatic to scroll through. tried hero webpart, and that did not work. Used list webpart which of course just shows the whole list. Though about making an power app, but i couldn't figure out how it would be able to showcase each item on the list automatically with me creating a new screen every time one is submitted. Any suggestions will be useful. ty
Is Creating Multiple ClientContext Instances Efficient in CSOM for one Site Url?
Is it efficient to create a new ClientContext for each site URL and for each query, such as getting site users, lists, groups, and group members from the Web object? These queries can return a very large number of items, and CSOM does not support paging when retrieving data from Web properties. Because of this, there is a risk of memory issues. In this case, is creating multiple ClientContext objects a good approach? Also, how does ClientContext work internally, and how does it handle memory and performance?
Events
Join us for a global digital event to celebrate the 25th birthday of SharePoint!
Gear up for an exciting look at SharePoint’s historic moments along with an exclusive look ahead to the next chapter...
Online
Recent Blogs
- Register now for the Microsoft 365 Archive + Preservica Webinar January 28, 10:00 AM PT / 6:00 PM GMT Join us for this free webinar on January 28th, 2026 featuring Microsoft 365 Archive and Preser...Dec 19, 2025
- If you’ve ever found yourself asking Copilot the same questions about the same set of files - project plans, meeting notes, specs, decks - you’re going to love Agents in OneDrive.Dec 15, 2025
