Recent Discussions
Microsoft Teams Consecutive Interpretation Explained (NEW Copilot Feature for Multilingual Meetings)
🚀 New in Microsoft Teams: Consecutive Interpretation (powered by Copilot) Microsoft Teams just introduced consecutive interpretation, a new way to run multilingual meetings that feels far more natural than real-time translation. 🎧 Instead of translating while someone is speaking, Teams now: Lets one person speak Translates after they finish Enables real, turn‑by‑turn conversation In my latest video, I explain: • What consecutive interpretation is How it differs from real-time (simultaneous) interpretation When to use one vs the other Why this matters for international teams 👉 Watch the video here: https://youtu.be/u-fH_00nFuU #MicrosoftTeams #Microsoft365 #Copilot #AIatWork #MultilingualMeetings #FutureOfWork
Custom App (Static Tab) with SharePoint URL stays blank on first load in Teams Desktop Client
Hello Teams Developer Community, We have deployed a custom Teams app (v1.25) that uses a Static Tab to display our company's SharePoint intranet portal. The contentUrl and websiteUrl point to our SharePoint site. [The Issue] When a user clicks the app for the very first time in the Teams Desktop Client (New Teams), the screen remains completely blank (white loading screen). However, if the user clicks away to another app (like Chat or Teams) and then clicks back to our custom app, the SharePoint page loads perfectly. [Observations] This issue does NOT happen on Teams Web Client (browser). It loads instantly there. Clearing the Teams Desktop cache does not solve the problem. It seems to be related to WebView2 authentication/SSO redirect loops inside the iframe. I tried adding "showLoadingIndicator": true in Developer Portal, but the schema automatically strips it out upon saving. [Question] Is there a specific parameter we need to append to the SharePoint URL, or specific domains we must add to "validDomains", to prevent this initial blank screen caused by auth delays in the Desktop Client? Any guidance on handling this WebView2 rendering delay would be greatly appreciated. Thank you.
Feature Request: Custom Status Labels for Calendar Events (e.g., 'In a Training')
Hey Teams Community! 👋 I have a small but impactful feature idea and would love your votes and feedback. --- 🔴 The Problem Right now, every calendar block in Microsoft Teams shows the same status to colleagues: "In a Meeting." Whether you're in a 10-minute standup or a 3-hour mandatory training — it all looks identical. This creates ambiguity, leads to unnecessary interruptions, and doesn't reflect how modern workplaces actually function. --- 💡 The Feature Request Allow users to assign a custom status label to a calendar event when creating it — visible to colleagues who check availability — without exposing private event details. Something as simple as a dropdown when creating an event: ✅ In a Meeting (default) 🎓 In a Training 🎯 Focus Time 📋 In a Workshop The chosen label would appear: → In the chat status indicator → On the calendar availability hover card → When someone tries to @mention or call you --- ✅ Why This Matters - Reduces interruptions during high-focus or learning sessions - Helps colleagues make smarter decisions about whether to wait or escalate - Especially valuable for schools, hospitals, training teams, and L&D departments - Lightweight to implement — no privacy concerns since it doesn't reveal event titles --- 🗳️ If you've ever been interrupted during a training because someone thought you were just "in a meeting" — please upvote and share your experience below! Let's get this on the Teams roadmap. 🚀 Tags: Feature Request, Calendar, Status, Availability, Training, Teams, Microsoft TeamsMicrosoft to Retire Together Mode for Teams Meetings
In a somewhat surprising decision, Microsoft announced plans to retire the Together mode feature for Teams meetings in June 2026. Based on personal experience, it didn’t seem that many people used Together mode. It seemed like it was something that people tried a couple of times before giving up. Maybe it’s just the meetings I attend, but I haven’t seen Together mode used in years. https://office365itpros.com/2026/05/04/together-mode-retirement/Update to disabling Teams meeting recording expiration notification emails
Hello, Thank you to everyone who shared their thoughts and feedback regarding the planned Upcoming change: disabling Teams meeting recording expiration notification emails. After carefully reviewing the feedback from this discussion, survey responses, and support channels, we have decided to pause the rollout of this change. The updates originally planned for June 1st will not take effect on that date. What this means for you: - Email notifications for expired Teams meeting recordings will continue as they do today. - No action is required on your part. - Recording expiration and deletion policies remain unchanged. Your input along with ongoing, internal engineering discussions helped shaped this decision. We want to make sure that any changes we make to the notification experience truly work for your organizations, and the feedback we received made it clear that we need more time to get this right. We're still committed to improving the notification experience for Teams meeting recordings and will provide updates here and through the Message Center when we have more to share. In the meantime, please continue to share your thoughts in this discussion. Thank you for your patience and for being part of our community.Transforming Microsoft Teams into a Project Management Hub
If you use Microsoft Teams only for chats and meetings, you’re missing much of what it can actually do. While Microsoft Teams is often seen as a communication tool, it can also function as a central workspace for managing projects - from planning and brainstorming to execution and documentation - all in one place. When combined with tools like Microsoft Planner, SharePoint, and Microsoft Loop, Teams can become a practical project management hub that keeps work organized and reduces the need to switch between systems. This article walks through a clear, practical approach to setting up and using Teams for real-world project delivery. Why Use Microsoft Teams for Project Management? Organizations often hesitate to introduce new tools due to cost, training effort, or resistance to change. Microsoft Teams offers a strong advantage: it is already widely adopted in many organizations as part of Microsoft 365. Using Teams for project management allows you to: Centralize communication and documentation Reduce tool fragmentation Improve team visibility and collaboration Leverage existing infrastructure without additional cost Instead of switching between multiple platforms, teams can manage conversations, files, tasks, and workflows in one place. Structuring Your Project in Teams A well-structured Team is the foundation of successful project management. Create a Dedicated Team Start by creating a Team specifically for your project. Avoid mixing multiple projects in one Team, as it leads to confusion and poor organization. Recommended channels structure: General (announcements and overview) Planning (timelines, scope, requirements) Execution (daily work discussions) Risks and Issues Documentation Onboarding Lessons Learned This structure ensures clarity and separates strategic discussions from operational ones. Managing Tasks with Planner Task management is a critical part of any project. Inside Microsoft Teams, you can add a Planner tab to manage tasks visually within the same workspace where communication and files are stored. How to use Planner effectively: Create buckets (e.g., To Do, In Progress, Completed, or structured by topic) Assign tasks to team members for clear ownership Set due dates and priorities Attach files and add comments directly to tasks Use labels to categorize work (e.g., Design, Frontend, Backend, Testing) for better filtering and tracking Planner also provides multiple views beyond the basic board: Board view (Kanban-style) for workflow tracking Charts view for progress and workload overview Schedule (Calendar) view to track deadlines visually across time This combination allows teams to switch between operational tracking and higher-level planning depending on the need. This visual approach improves accountability, transparency, and makes task tracking easier even for non-technical users. Document Management with SharePoint Every Team in Microsoft Teams is backed by a SharePoint site. This means all files shared in Teams are stored and managed through SharePoint. Using SharePoint effectively allows you to: Structured storage of project documentation through folders and metadata Maintain version control Role-based access management Centralized file organization Control access permissions Enable real-time collaboration Best practices: Create clear folder & metadata structures (e.g., Contracts, Designs, Reports) Avoid duplicate files Use naming conventions Instead of sending documents via email, teams can collaborate directly within Teams, ensuring everyone works on the latest version. SharePoint Lists in Microsoft Teams SharePoint Lists in Microsoft Teams provide a structured way to store, manage, and track information directly within the collaboration workspace. A SharePoint List is essentially a flexible data table, where each item represents a record with defined fields (such as status, owner, due date, priority, or category). They are especially useful for: Project roadmaps and milestone tracking Action item tracking with ownership and status Checklists for delivery and execution steps Simple status registers and progress tracking Unlike free-form messages or documents, SharePoint Lists keep information structured, filterable, and easy to update, which makes them suitable for ongoing tracking and reporting. When used inside Microsoft Teams, Lists help teams move from discussion to execution by turning decisions into trackable items with clear ownership, status, and visibility. Embedding SharePoint Pages in Teams Beyond file storage, Microsoft 365 allows SharePoint pages to be embedded as tabs within Teams, making key project information easily accessible in one place. SharePoint pages can be added as tabs inside Microsoft Teams channels, providing structured and persistent access to key project information without leaving the collaboration space. In practice, organizations often use SharePoint pages for: Project home page with key links and overview Governance page with rules and standards Onboarding page for new team members Documentation hub for core resources Centralized knowledge hubs This helps ensure that essential information is not scattered across chats or files, but is instead organized and always available within the project workspace. SharePoint is better suited for structured, stable, and long-term information. Microsoft Loop for Real-Time Collaboration Microsoft Loop introduces a more dynamic layer of collaboration inside Microsoft Teams, designed for fast, interactive work where content is continuously evolving. Loop components (such as notes, tables, task lists, and meeting agendas) can be embedded directly into Teams conversations and edited in real time by all participants. It is especially useful for: Live meeting notes Quick decision-making and feedback collection (including simple polls or inputs) 1:1 discussions and follow-ups Brainstorming sessions and idea capture Shared task tracking during discussions In practice, teams can collaborate on meeting notes or brainstorming pages during calls, with updates visible instantly to everyone. This removes the need to switch between documents or wait for post-meeting summaries. Unlike structured tools like SharePoint, Loop is designed for fluid, real-time collaboration, where information is shaped and refined as the discussion happens. Automating Workflows with Power Automate Manual processes can slow down project execution. With Power Automate, you can streamline repetitive tasks. Common automation examples: Notify the team when a task is completed Send reminders for upcoming deadlines Automatically save email attachments to SharePoint Trigger approval workflows Example scenario: When a task in Planner is marked as “Completed,” a notification is sent to the project manager and logged in a tracking list. This reduces manual follow-ups and improves efficiency. Power BI Dashboards Power BI can be integrated into Teams as a tab, allowing teams to access real-time reporting directly within their project workspace. It is commonly used for: Project status dashboards KPI and performance tracking Resource and workload visibility Financial or delivery reporting Instead of switching to a separate reporting tool, teams can monitor progress and insights directly inside Teams, ensuring better visibility and faster decision-making. Microsoft Whiteboard Microsoft Whiteboard provides a visual collaboration space for real-time ideation and planning. It is especially useful for: Brainstorming sessions Process mapping and flow design Workshop facilitation Visual planning during meetings Whiteboard supports freehand drawing, sticky notes, and structured diagrams, making it effective for capturing ideas during live discussions and workshops. Integration with Other Tools (Microsoft & Third-Party) Microsoft Teams can be extended with a wide range of Microsoft 365 services and external applications, allowing it to function as a central hub for project work, reporting, and collaboration. Teams also supports many external tools, allowing organizations to align existing systems without fully replacing them. Common examples include: Jira – agile project and issue tracking Trello – lightweight task and board management ServiceNow – IT service management workflows GitHub – development and repository tracking Salesforce – CRM data and customer-related workflows Communication and Collaboration Effective communication is essential for project success. Microsoft Teams provides multiple ways to facilitate this: Channel Conversations Keep discussions organized by topic instead of using scattered chats. Meetings and Calls Schedule regular check-ins, sprint reviews, or stakeholder updates directly within Teams. Mentions and Tags Use @mentions to notify specific team members and ensure accountability. Practical Use Case Consider a company implementing a new internal intranet. Using Microsoft Teams: A Team is created for the project Planner tracks tasks such as design, content migration, and testing SharePoint stores documents and site assets Power Automate sends reminders for deadlines Teams meetings are used for weekly progress reviews This setup enables the team to manage the entire project lifecycle without introducing additional tools. Best Practices for Success To maximize the effectiveness of Microsoft Teams for project management: Keep your structure simple and consistent Avoid creating too many channels Encourage team members to use channel conversations instead of private chats Regularly review and clean up tasks Use automation where it adds clear value Adoption is just as important as functionality. A well-designed system only works if the team actively uses it. Limitations to Consider While Microsoft Teams is powerful, it has limitations: Not suitable for highly complex project scheduling Limited dependency management compared to dedicated PM tools Reporting capabilities are basic without Power BI For large-scale or highly regulated projects, a dedicated project management tool may still be required. Professional Context and Applied Perspective The approach described in this article reflects practical experience in designing and implementing collaboration environments using Microsoft Teams within real organizational settings. It is based on applied use of integrated Microsoft 365 capabilities, including SharePoint, Microsoft Planner, and Microsoft Loop, to support structured project execution and improve cross-functional collaboration. Rather than relying on isolated tools, this approach focuses on designing a unified digital workspace that aligns communication, task management, documentation, and automation within a single environment. Microsoft Teams is more than just a communication platform. When used strategically, it becomes a practical and efficient tool for managing projects. By combining Teams with Planner, SharePoint, and Power Automate, organizations can create a unified workspace that supports collaboration, task management, and process automation. For teams looking to simplify their toolset while maintaining productivity, Microsoft Teams offers a compelling solution for modern project management.Transforming Microsoft Teams into a Project Management Hub
If you use Microsoft Teams only for chats and meetings, you’re missing much of what it can actually do. While Microsoft Teams is often seen as a communication tool, it can also function as a central workspace for managing projects - from planning and brainstorming to execution and documentation - all in one place. When combined with tools like Microsoft Planner, SharePoint, and Microsoft Loop, Teams can become a practical project management hub that keeps work organized and reduces the need to switch between systems. This article walks through a clear, practical approach to setting up and using Teams for real-world project delivery. Why Use Microsoft Teams for Project Management? Organizations often hesitate to introduce new tools due to cost, training effort, or resistance to change. Microsoft Teams offers a strong advantage: it is already widely adopted in many organizations as part of Microsoft 365. Using Teams for project management allows you to: Centralize communication and documentation Reduce tool fragmentation Improve team visibility and collaboration Leverage existing infrastructure without additional cost Instead of switching between multiple platforms, teams can manage conversations, files, tasks, and workflows in one place. Structuring Your Project in Teams A well-structured Team is the foundation of successful project management. Create a Dedicated Team Start by creating a Team specifically for your project. Avoid mixing multiple projects in one Team, as it leads to confusion and poor organization. Recommended channels structure: General (announcements and overview) Planning (timelines, scope, requirements) Execution (daily work discussions) Risks and Issues Documentation Onboarding Lessons Learned This structure ensures clarity and separates strategic discussions from operational ones.
Copilot Studio bot in Teams occasionally sends duplicate responses
I’m using a Copilot Studio bot deployed in Microsoft Teams, and I’m experiencing an intermittent issue where a single user message occasionally triggers two identical responses. This does not happen consistently, and there is no intentional duplicate logic in my bot design. I’m not sure whether this is caused by duplicate message delivery from Teams (e.g., retries or at-least-once delivery behavior), or something within Copilot Studio itself. Is this a known behavior for the Teams channel or Copilot Studio? Are there any recommended ways to detect or prevent duplicate responses at the bot level? Any insights or best practices would be appreciated.Copilot Studio in Teams sometimes wraps user input with HTML tags (e.g., <div>)
I’m using Copilot Studio deployed to Microsoft Teams, and I noticed that user messages are occasionally received with HTML tags. For example, when a user sends "get me the onboarding status", sometimes it displays in the dialog box as "<div>get me the onboarding status</div>" This does not happen consistently. I’m not sure whether this is caused by how Teams renders or sends messages (e.g., HTML vs plain text), or if it is something specific to Copilot Studio. Is this expected behavior for the Teams channel? Any clarification or recommended handling would be appreciated.Failure to sign in
First of all, I have TEAMS on my old computer. However, I bought a new computer, and I am unable to gain access to the TEAMS file on my new computer. I gain access to TEAMS, it asks me to sign in again. But the sign-up page does not open. It ends there. I have read the instructions and have spent over an hour trying everything without success. It shouldn't be so difficult.How to Report Single-User Teams Online Meetings
In 2024, I wrote a script explaining how to report details of Teams online meetings, including participants. Now someone wants to report single-user meetings. Their reason is that company management believe that some remote workers schedule online meetings that only they attend with the intention of appearing active if anyone checks. It’s an odd ask, but we can do the job with PowerShell. https://office365itpros.com/2026/04/28/single-user-meetings/
Restrict Users from Creating New Teams in Microsoft Teams
Hello together, I've do this here: https://learn.microsoft.com/en-us/previous-versions/microsoft-365/solutions/manage-creation-of-groups?view=o365-worldwide#step-2-run-powershell-commands I create a group for users, that allowed to create new Teams Channels and run the script, but i didnt see in the updated settings the group ID: What im doing wrong? At the moment no one can create new Teams Channels, also the members of the GroupCreationAllowed Group. Can somebody help, whats the problem of the script is? Thx Peter
New MTR devices unable to connect workplace
Hello collective im facing an issue with new Poly devices Poly X52 + Poly TC10 + Poly Trio 60 Poly X52 + Poly TC10 Both devices can not connect to M365. Error message: "Couldn't connect to Workplace Join. try again, or contact your admin." Firewall settings seems to be ok and devices are on the same VLAN. What is the workaround for this kind of issue or what should we check first? Best regardsDirect Routing PSTN calls to Teams Auto Attendant does not forward to Shared Voicemail
Hi all, I’m running into a strange issue with a Teams Auto Attendant and I’m hoping someone here has seen it before. We have a Direct Routing number where business hours calls go to a Call Queue, which works, and after hours calls should go to Shared Voicemail for a Microsoft 365 Group. If I call the Auto Attendant from inside our Teams tenant, the after-hours Shared Voicemail works correctly. I can leave a message and the voicemail is delivered to the group inbox as expected. If I call the same number from the PSTN over Direct Routing, I hear the after-hours greeting, so the schedule and call flow are clearly being hit, but once the greeting finishes I get: “Sorry, we cannot connect your call at the moment, please try again later.” I have already verified that the resource account has the correct Teams Phone Resource Account license, Enterprise Voice is enabled, the LineURI is assigned, the Online Voice Routing Policy is assigned, the Direct Routing route and SBC look healthy, the Auto Attendant is associated with the correct resource account, the after-hours call flow points to the correct Microsoft 365 Group, and the group mailbox exists and is healthy. What makes this more confusing is that redirects to internal or tenant-side destinations work, but redirect to Shared Voicemail from a PSTN-originated call does not work. I also tested redirect to an external PSTN number, and that fails with the same error as well. Because the after-hours greeting plays correctly, and because internal Teams calls can successfully leave voicemail in the shared mailbox, I do not think the issue is with the Auto Attendant configuration itself or with the Microsoft 365 Group mailbox. At this point it looks more like the handoff or redirect path for PSTN-originated calls over Direct Routing is where things break. Has anyone run into this with a Teams Auto Attendant, Shared Voicemail, and inbound PSTN over Direct Routing? I’m trying to figure out whether this is a known limitation, a bug, or if there is some specific setting related to PSTN-originated redirects that I am missing. Thanks!Phishing Simulation Training with Teams?
Hey all, while setting up some Exchange Online Phishing Simulation Training, I saw the (greyd-out) option to use a teams payload when it comes to setting up a phishing simulation. I didnt find any very useful articles, why this is greyed out. Business Premium+ Defender and Purview Suite for BP is licensed. How do I set this up and configure it? Does this also support all types of attacks (Credital harvest, ...) I'd be happy for any recommendations! BR Schnittlauch
Continuous feedback in Teams without it getting lost in chat?
Our company is trying to move from annual reviews to continuous feedback. The idea is that managers and peers give quick feedback throughout the year and it all gets captured somewhere. Right now people just send feedback in Teams chat or email and it vanishes. By the time reviews come around nobody remembers what was said 6 months ago. Is there a structured way to give and receive feedback inside Teams that actually saves it and makes it retrievable later?
Customizing Participant Data in Teams Meetings
Hello, I have a Teams Premium account, and I would like to customize the participant data. Most of the participants are outside of my organization. Ideally, I would like participants to add their full names as well as their department when they log into the meeting. Otherwise, I am having to ask participants to add that information into the chat, and they don't always do it. What is the best way to achieve this? Thanks, David
Teams Transcription (Licensing / Button greyed out for some users)
Hello, i have questions regarding transcription in Teams. Our org has Microsoft 365 Business Standard licenses, two users have icrosoft 365 Copilot Business on top of that. First question: is transcription possible for users without Copilot Business License? If the meeting policy is specified as something other than "off", some people can start the transcription, even if all participants of the meeting have no Copilot Business License. Is this on purpose or am i using a loophole and am i violating my license agreement in any way? Second question: some users can start the transcriptions, while others with the same teams version, license and meeting policy can not I read that having the personal setting disabled to identify yourself automatically in meetings will prevent you from starting the transcription, but that setting is enabled for every participant. On the teams app for android, one participant can enable the transcription, in the same meeting in the desktop app it is not available (disabled by Administrator per Policy) Teams version is 26072.519.4556.7438. Any pointers how i can locate the user specific difference, that is responsible for the transcription? I checked the assigned meeting policy and it is the same. Thanks for your time and help! Best regards, AndiY
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