Recent Discussions
Microsoft Teams Call Recording: Why Native Isn’t Enough & How Imagicle Solves It
🚀 New Video: Microsoft Teams Call Recording – Compliance, Security & AI Explained If your organization relies on Microsoft Teams for internal and external communications, call recording is no longer optional — especially in regulated industries like finance, healthcare, insurance, and government. In my latest video, I break down: 🔹 Why native Teams call recording isn’t enough for compliance 🔹 The key regulatory requirements (GDPR, HIPAA, MiFID II, PCI‑DSS) 🔹 How modern solutions fill the gap with advanced security, governance & automation 🔹 How AI-driven analytics can transform call data into actionable insights 🔹 A deep dive into Imagicle’s compliance recording solution and what makes it stand out As Teams adoption continues to grow, organizations must ensure their communication channels remain secure, compliant, and future-proof. This is where powerful third‑party tools step in — offering encryption, role-based access, policy-based recording, advanced search, sentiment analysis, and more. 🎯 Whether you're an IT leader, compliance officer, or UC specialist, this is information you’ll want to stay ahead of. 👉 Watch the full video here: https://youtu.be/GTxAIS8f45U 💬 Let me know your thoughts or experiences with Teams call recording in the comments! #MicrosoftTeams #Compliance #CallRecording #Security #AI #Imagicle #UnifiedCommunications #DigitalTransformation #TeamsVoice #CollaborationTools
## Advanced Copilot Prompt for High‑Fidelity Teams Meeting Analysis (v1.5)
## Advanced Copilot Prompt for High‑Fidelity Teams Meeting Analysis (v1.5) I’ve been working on a structured Copilot prompt designed to dramatically improve the quality of meeting analysis inside **Microsoft Teams**, especially when the default Intelligent Recap doesn’t capture enough nuance, decisions, or actionable follow‑ups. This prompt produces a detailed, repeatable output that includes: - TL;DR executive summary - Meeting quality assessment - Prioritized action items table - Confirmed vs. tentative decisions - Open questions & risks - Mind‑map style outline - Timeline of key moments - Confidence & source citations - Tech jargon glossary - Planner‑ready task export It’s now at **version 1.5**, and I’m sharing it publicly for anyone who wants deeper meeting insights or more reliable task handoff into Planner. --- ### Why I Built This In many engineering, security, and cross‑functional meetings, clarity is everything. The default recap is helpful, but sometimes too generic. I wanted something that: - Reduces ambiguity - Surfaces decisions clearly - Highlights risks and open questions - Produces actionable, Planner‑ready tasks - Works consistently across different meeting types - Enforces strict inference rules to avoid hallucinations If your team relies heavily on Teams + Copilot, this can significantly improve meeting outcomes. --- ### What’s Included The full prompt includes: - Strict ordering rules - Anti‑hallucination constraints - Fallback rules for missing data - TL;DR section - Speaker‑labeling rules - Timestamp restrictions - Bullet‑length limits - Planner task title constraints - Deduplication rules - Tone consistency - Signal‑to‑noise filtering I’ve included the complete prompt below for anyone who wants to use or adapt it. --- ### How to Use It 1. Open the **Recap** tab of any Teams meeting with transcription enabled. 2. Click **Open Copilot**. 3. Paste the entire prompt into the Copilot compose box. 4. Wait for the structured output (usually 30–120 seconds). 5. Copy the Planner tasks section directly into Planner or Copilot for Planner. --- ### Looking for Feedback If you try this prompt, I’d love to hear: - What worked well - What didn’t - What you’d like added in v1.6 - Any edge cases or meeting types where it struggled I’m planning to maintain this as a community resource, so suggestions are welcome. Thanks to everyone experimenting with Copilot in Teams — the creativity in this community is incredible. --- ### Full Prompt (v1.5) ````markdown ```markdown # ============================================================ # PROMPT NAME: Advanced Teams Meeting Analyst (Copilot Enhancement) # ============================================================ # Version: 1.5 # Author: Scott M # Last Updated: 2026-01-14 # # Goal: # Use Microsoft Copilot in Teams (Recap tab or live meeting) to generate a highly structured, # high-signal meeting analysis that goes far beyond the default Intelligent Recap output. # Produce executive summary with TL;DR, prioritized action items table, confirmed/tentative decisions, # risks/open questions, mind-map outline, timeline, quality assessment, confidence/sources, # tech jargon glossary, and Planner-ready task export—all derived strictly from the transcript, # shared screens, chat, and attachments. # # Why This Is Superior to Default Teams/Copilot Processing: # - Default Recap: Basic chapters, highlights, simple tasks, attendance—often generic and misses nuance. # - This custom prompt: Forces strict inference rules (no hallucinations), adds confidence labeling, # decision status, risks section, mind-map structure, quality flags, source citations, # jargon glossary, and direct Planner integration for seamless task handoff. # Delivers scannable, professional-grade notes + actionable tasks for tech/engineering teams. # # Audience: # Microsoft 365 Copilot users in Teams-heavy environments who want deeper analysis # and direct bridge to Planner for follow-up execution. # # Non-Goals: # - This is NOT a replacement for legal/compliance-grade minutes. # - This is NOT verbatim transcription (use the native transcript for that). # - Relies on Teams transcription quality (enable Intelligent Speakers if available). # # Usage Instructions: # 1. Prerequisites: # - Ensure the meeting had transcription enabled (Meeting options → Record & transcribe → Allow transcription). # - For best speaker attribution: Enable Intelligent Speakers (if your org supports it) or have participants use their names clearly. # - Copilot license required (M365 Copilot or Teams Premium for full Recap features). # # 2. Post-Meeting (Recommended – Recap Tab): # - Go to the Teams meeting chat → Click the Recap tab (appears after meeting ends and processing finishes). # - Click Open Copilot (or the Copilot icon in the top-right of Recap). # - In the Copilot pane compose box, paste this ENTIRE prompt and press Enter/Send. # - Wait 30–120 seconds (longer for 60+ min meetings) for the full structured output. # # 3. During Live Meeting (Quick Catch-Up): # - While the meeting is active → Click the Copilot icon in the meeting controls. # - Paste the prompt (or a shortened version if time-sensitive) and ask for real-time summary/actions so far. # # 4. After Output Appears: # - Review the markdown sections—copy any part (e.g., Action Items table, Planner tasks) directly. # - For Planner handoff: # - Copy the entire "10. Planner Integration" section. # - Open Planner (in Teams app or planner.microsoft.com). # - Option A: Manually create tasks by pasting titles/descriptions. # - Option B: In Planner's Copilot pane (if available): Paste the tasks list and say "Create these tasks in my [plan name] plan". # - Save/export: Copy full output to OneNote, Word, or email for sharing. # # 5. Refinement & Follow-Ups (Highly Recommended): # - In the same Copilot pane, type targeted follow-ups like: # - "Expand the Risks section with mitigation ideas" # - "Draft a professional follow-up email to attendees including the summary and action table" # - "Create these tasks in Planner plan 'Engineering Syncs'" # - "Explain [specific jargon term] in more detail" # - "Prioritize the action items by impact" # - Iterate until satisfied—Copilot remembers context in the session. # # 6. Tips & Troubleshooting: # - If output is incomplete: Re-paste the prompt or say "Regenerate full analysis". # - Short meetings (<15 min): Output may be concise—ask for more detail if needed. # - No Recap tab? Ensure recording/transcription was on; wait 5–10 min post-meeting. # - Sensitive meetings: Redaction is automatic per rules, but double-check output. # # Changelog: # v1.0 - Initial release # v1.1 - Added confidence/sources + follow-up suggestions # v1.2 - Added Tech Jargon Glossary # v1.3 - Added Planner Integration section # v1.4 - Expanded Usage Instructions into detailed, step-by-step guide with prerequisites, live/post options, refinement examples, and troubleshooting # v1.5 - Added strict ordering rules, anti-hallucination constraints, fallback rules for missing data, TL;DR section, speaker-labeling rules, timestamp restrictions, bullet-length limits, Planner title constraints, deduplication rules, tone consistency, and signal-to-noise filtering # # ============================================================ # CRITICAL INSTRUCTIONS (STRICT) # ============================================================ - Do NOT summarize, restate, or comment on this prompt. Produce only the meeting analysis. - Follow the numbered sections in the exact order shown. Do not omit, reorder, merge, or rename sections. - If any section lacks sufficient evidence, include the header and write: **“No reliable data found.”** - Derive ALL content ONLY from the Teams transcript, shared content, chat, and attachments. - NEVER invent details. If unclear, mark as “Unclear” or “TBD.” - Use neutral labels (Speaker A, Speaker B, etc.) if speaker names are not confidently identified. - Assign deterministic speaker labels based on first appearance. - Redact sensitive info as [REDACTED] and flag in Risks. - Include inline citations [Transcript HH:MM, Slide X] where possible. - Keep bullet points ≤ 20 words unless quoting transcript evidence. - Exclude small talk, greetings, jokes, or irrelevant chatter unless they directly impact decisions or tasks. - Only include timestamps if explicitly present in the transcript. Never estimate or invent them. - Deduplicate action items, decisions, and risks before final output. - Maintain a professional, concise, cross-functional technical PM tone. - Planner task titles must be ≤ 10 words and start with a verb. # ============================================================ # OUTPUT FORMAT (USE EXACTLY) # ============================================================ **TL;DR (1–2 sentences)** A concise, high-level summary of why the team met and what was resolved. --- 1. **Meeting Quality Assessment** - Clarity: [Good | Fair | Poor — brief explanation] - Speaker overlap / noise: [Low | Medium | High] - Estimated accuracy: [High | Medium | Low — justification] 2. **Executive Summary** Start with 1–2 sentence overview. Then provide 5–8 bullets covering: - Purpose - Attendees (names or count if unclear) - Key topics - Outcomes - Next steps 3. **Action Items** | Priority | Owner | Task Description | Due Date | Timestamp | Dependencies | Status | Notes | |----------|-------|------------------|----------|-----------|--------------|--------|-------| **Rules:** - Sort by Priority (High → Medium → Low), then Due Date. - Infer owners/dates ONLY if explicitly stated or clearly volunteered. - Default Priority: Medium; Status: Open. - Titles ≤ 10 words, start with a verb. - Deduplicate similar tasks. 4. **Key Decisions** - **DECISION:** [What was decided] - Status: [Confirmed | Tentative | Disputed] - Confidence: [High/Medium/Low — reason] - Rationale: [Why] - Impacted: [Who] - Evidence: [Transcript HH:MM or Slide reference] 5. **Open Questions & Risks** **Open Questions** - [Unresolved or unclear items] **Risks** - [Ambiguity, missing owners, conflicting views, scope creep, technical risks, etc.] 6. **Mind Map Outline (Hierarchical Outline)** - Main Topic 1 - Subtopic A - Action / Decision / Fact - Subtopic B **Rules:** - Max 5 main topics - Max 3 levels deep - ≤ 8 words per node - Prune low-signal branches 7. **Timeline of Key Moments** - HH:MM – [Brief one-line description] - HH:MM – [etc.] *Only include if timestamps exist; otherwise write “No reliable data found.”* 8. **Confidence & Sources Summary** - Overall confidence: XX/100 - Key sources: [Transcript HH:MM, Slide X, Chat message, etc.] 9. **Tech Jargon Glossary** - TERM: Definition (1–2 sentences) *Include only if relevant terms appear.* 10. **Planner Integration: Ready-to-Create Tasks** Numbered list, each formatted as: 1. **Task Title:** [≤10 words, verb-led] - Assigned to: [Owner or TBD] - Due: [Date or TBD] - Priority: [High/Medium/Low] - Description: [Brief details + dependencies/notes] - Labels/Buckets: [Suggested grouping] **Rules:** - Only include items with clear action/owner potential. - Group related tasks under consistent buckets. - Deduplicate tasks. --- **Follow-Up Prompts (suggest 3–5)** - “Create these tasks in Planner plan ‘X’.” - “Expand the Risks section with mitigation strategies.” - “Draft a follow-up email summarizing this meeting.” - “Prioritize action items by impact and urgency.” - “Clarify ambiguous decisions and propose next steps.”
How to add a Teams Media Bot in an online meeting.
I am currently developing a Teams Media Bot designed to join Microsoft Teams meetings, record sessions, and perform subsequent analysis. The bot is intended to participate as a visible attendee in meetings. Below is an overview of the development environment and the key issues encountered: Current Implementation: Graph API with Application Permissions: The bot joins meetings as an application. Azure Bot Service: Facilitates communication between the bot and Microsoft Teams. Deployment: Hosted on an Azure VM. Note: No resource account is currently associated with the bot. Issue #1: Delayed Join Scenario The bot successfully joins and appears as a participant when it initiates the meeting and other participants join afterward. However, if participants are already present and the bot attempts to join later, the logs indicate successful entry, but the bot does not appear in the participant roster, nor does it begin recording. Interestingly, the bot becomes visible only after all other participants leave the meeting. The root cause of this behavior remains unclear. Issue #2: External User Access Constraints When the bot is active in a meeting and the lobby bypass setting is not configured to "Everyone," external users encounter difficulties joining. Although they receive meeting invitations and can initiate a join attempt, they are redirected to a new meeting instance instead of entering the ongoing session. This issue resolves once all participants leave the meeting, allowing external users to join successfully. Attempted Resolution: I explored creating a resource account and assigning the bot’s application ID to that account. However, I encountered authentication challenges when attempting to authorize the bot on behalf of the user account. Request for Guidance: I would appreciate any insights or recommendations to address these issues, particularly regarding the bot’s delayed visibility and the constraints affecting external user access.
How do you track 1-on-1 meeting notes anywhere in Microsoft Teams?
Hey everyone! How are you all keeping track of your meeting notes? Are you using the built in meeting features? Are you using a seperate app? I've noticed most of our employees are just using their Teams chats as a notepad and it doesn't seem very efficient...The Channel Agent Brings AI Interactions to Teams Channels
Chat and meetings have their agents, and now the Teams channel agent is available to help members understand what happens inside channels. Like any AI agent given limited sets of data to reason over, the channel agent does a good job of finding nuggets hidden in conversations. The issue is that the channel agent doesn’t currently work for channels that have external members, like guest accounts. That’s a big downside. https://office365itpros.com/2026/01/12/teams-channel-agent/
Request for help with emojis on Teams
I would like help on how to remove an emoji from an existing message in Microsoft Team. I have looked at a number of You Tube clips as well as written publications and the advice they give does not appear to fit what I see on my screen. I am using Windows 11, version 25H2. Thank you.
Where is the Pay-As-You-Go Calling Plan for GCC Tenant License
Currently we are using Direct Routing for calling and want to transition to a PAYG calling plan for GCC license. Unfortunately, direct purchase through Microsoft 365 Admin Center "Microsoft Online Subscription Agreement" (MOSA) billing account is not available; and the license does not appear on our reseller "Microsoft Customer Agreement" (MCA) billing account price list. https://www.microsoft.com/licensing/docs/documents/download/Modern%20Work%20FAQ_Microsoft%20Teams_July2024.pdf (last updated July 29, 2024), item 103 states pay-as-you-go calling plan is available for GCC. Has anyone successfully purchased a PAYG calling plan for GCC license since the implementation of the new Microsoft billing experience?
Removing Teams from a Specific User Profile via Script in Intune
Hi, Working on a process with using PowerShell to remove Microsoft Teams from a specific user that is not the primary user of that computer on multiple Windows 11 devices using Microsoft Intune. However, I need a script to make this happen. Can I get some help from the community on this? Has anyone else seen this before? Thanks, ZC46Microsoft can accuse you of Child Sexual Exploitation and Abuse
So there is cloud hosting / storage website out there called 1fichier.com and if you write that in Teams, it's fine, but if you put https:// in front of it, like https://1fichier.com then it will ne censored in Teams and you'll get an e-mail saying: Content associated with your account was detected by Microsoft as violating our terms and policy or code of conduct. The details are as follows: • Service or product used: Microsoft Teams • Policy violated: Reference to Child Sexual Exploitation and Abuse Content • Actions taken: We have removed the content in violation. This is a pretty serious accusation to throw around like this, considering this is an obvious "false positive".Team and Channels continually disappearing from Teams App
Can anyone advise what else we can try to ensure the list of Teams/Channels a user is part of appears in their Teams app list please? A user is having a recurring problem where Teams are missing from their list. They are still Members/Owners of those Teams. We have continually reset the app, cleared the cache, checked the app version, uninstalled and reinstalled the app and the issue resolves for a short period of time and then it comes back again. What are we missing? What can we do to permanently resolve this? Is this a Teams app issue or is it linked to the computer?
How do I record videos on Teams using a personal account?
I only have a personal Teams account (no company subscription) and want to schedule a Teams meeting with a friend so she can teach me Excel pivot table techniques. However, I can't find the "Start Recording" button in the meeting settings. Now, I got that recording is only available for subscribers. If a free account can't record from the cloud or locally, what screen recording solution do you usually use to ensure clear video? And I need to record both system audio and webcam picture-in-picture. Thanks in advance for any advice!Teams Delivers a Slack Migration Tool
Microsoft announced the availability of a Slack to Teams migration tool in the Microsoft 365 admin center. The new tool exists to assist the 79 million monthly active users of Slack who might want to move to Teams and don’t know how to get there. ISVs have been helping people move off Slack to Teams for years, so other migration options exist. https://office365itpros.com/2026/01/07/slack-to-teams-migration/
Bidirectional calendar sync with Google - Unexpected Error signing into Workspace as SuperAdmin
We are using the Teams Calendar Synchronization with Google Workspace, and have had it setup since the summer, June 2025. (see this link for details of functionality https://learn.microsoft.com/en-us/microsoftteams/setup-calendar-syncing-with-google-workspace#set-up-calendar-synchronization) . We have been planning to role this out to users slowly with our initial beta test group was syncronized this past fall and expanded to new users on December 4th 2025. All beta users synchronizations appear to still be working to an extent, with functionality seems being very sporadic. Sometimes an event that is created in Google will sync to Teams in a few mintues, other times it can be several hours. In addition sometimes it will not sync any new events or updates to the Google Calendar, and the only way to get a full sync is if an event is created on the Teams Calendar. So there has been some weird and inconsistent results for us when testing. On December 4th I expanded our beta test group by successfully synchronizing an additional 22 user accounts. But since mid December(12/15 until now) when I attempt to add more beta users I cannot get logged into my Google Workspace within the Admin App on the Teams Client. When signing into the Calendar Sync feature using my Google SA account it fails to make the connection to Google Workspace. Authentication to google is successful when prompted in the browser and I allow the M365 Mail Migration app successfully. But once it kicks back to the teams client it spins for a minute or two and then fails with "Unexpected Error: Please sign into your Google Workspace admin account" error being displayed. If I try to sign in again, I get the same result over and over. Keep in mind this was not the case previously, as I was able to sync additional beta users on 12/4. When viewing the article above, it states "New customer onboarding for calendar syncing between Google Workspace and Microsoft Teams is currently paused. Existing customers with sync set up can continue using the feature without interruption." I would think that since we have had this setup since June 2025, and our inital beta test group are still working to an extent, that this suspension of onboarding clients would not affect us. I wonder if the fact that I have had to Allow the M365 Mail Migration app every time I have ever setup a user to syncronized, makes me wonder if this is impacting us. The functionality is so sporadic and now that I cannot even get logged in successfully, I am not holding my breath that this will ever work. Our organization has been looking forward to using this functionality since information was published on the Roadmap almost two years ago, and I don't want to go to executive management and tell them we have to scrap the idea. That will just make my users hate Teams even more, and all the effort put in to configure our environment will be moot as users will shy away from using the tools we are trying to provide, and just use something else. Has anyone else experienced this issue?
[iOS] Custom App Icon still renders as white square
I am following up on a rendering issue where my custom app icon appears as a blank white square on the iOS client. Current Status: Despite following the standard guidelines, the icon fails to render on iOS (Works perfectly on Android/Desktop). What I have tried (and failed): Changed accentColor: Updated manifest from #FFFFFF to #4B6BF5 (Brand Blue) to avoid white-on-white issues. Version Bump: Increased manifest version from 1.0.17 to 1.0.18 to force cache invalidation. Re-installation: Completely uninstalled the app on iOS, cleared app data, and re-added it. Direct Upload via Teams Admin Center: I tried uploading the app package directly through the Admin Center, but the icon still fails to render on iOS. Commercial Marketplace: I have users who installed the app via the Commercial Marketplace, and they are also seeing a blank icon. "Publish to Org" via Developer Portal: I also tried the "Publish to Org" feature within the Developer Center, and the result is the same. Icon Validation: color.png: 192x192, PNG, Transparent background. outline.png: 32x32, PNG, Pure white pixels only with transparent background. Manifest Snippet: { "version": "1.0.18", "manifestVersion": "1.22", "id": "e4fae5da-30ea-4f90-9eae-807b2a13a127", "icons": { "outline": "outline.png", "color": "color.png" }, "accentColor": "#4B6BF5" } Questions & Request for Assistance: Has anyone faced a similar "blank white square" issue on iOS recently? Any suggestions would be greatly appreciated.Printing Photos
Cannot print a photo. Printer(s) work fine for documents, but just stalls on the photo preview page - says it connecting to a printer, green line just continuously scrolls, never connects to any of three different printers. One printer "your printer has experienced an unspecified configuration error 0x80010105". Tried standard stuff: unplug printers, checked Windows 11 updates, Printer Troubleshooter, restart computer, checked print spooler . . . and a Quick Assist microsoft tech uninstalled/reinstalled printers with updated drivers. BTW. didn't have this problem prior to update from Windows 10 to Windows 11. Any ideas as to the problem and importantly a solution??Teams, SharePoint, Viva Engage - which to use for dept comms?
I lead a 300‑person department, and I’m looking for guidance on the best Microsoft tool(s) to improve employee engagement and awareness across our organization. Right now, most of our communication happens in Microsoft Teams (channel posts, group chats), but we have dozens of channels and each group has its own space, which makes it hard to share department‑wide news, cascade annual strategic initiatives, report monthly progress, and celebrate wins or employee recognition. We don’t currently have any SharePoint sites built out, and we’re not using Viva Engage or communities. For those who’ve tackled similar challenges: Which Microsoft tools or combinations have worked best for broad communication, engagement, and consistent messaging across a large department? I’d love to hear what’s been effective for you. Thanks in advance for any insights!Teams Admin Center Simplifies External Collaboration
Microsoft is rolling out a UX update for the Teams admin center to make it easier to manage external collaboration settings. The new UX doesn’t introduce any new features. Instead, its goal is to hide some of the policies and settings complexity that sometimes afflicts the Teams application. It’s a good change, even if it probably won’t make much difference. https://office365itpros.com/2026/01/02/external-collaboration-tac/Teams drag-and-drop upload fails only from macOS screenshot thumbnail / markup window
I’m encountering a reproducible issue with Microsoft Teams file uploads that appears to be specific to the drag-and-drop source on macOS. Steps to reproduce On macOS, take a screenshot using: Cmd + Shift + 4 or Cmd + Shift + 5 When the floating screenshot thumbnail / markup window appears (bottom-right of screen), do not save the file manually Drag the screenshot directly from the floating thumbnail or markup window Drop it into the Teams message compose box in: a 1:1 chat, or a group chat Result Upload gets stuck on Uploading Environment macOS Teams Web (Chrome) Teams macOS desktop appRingtones keeps playing after answer
With the roll out of the Windows Teams app 25332.1210.4188.1171 an old bug resurfaced. If the user answers an incoming call too quickly the ringtones won't stop playing. To make the ringtones stop the user must exit Teams and restart the application. I think this is the third time with different versions we have seen this bug. When using 3rd party tools that automatically answers the call for the user this happens basically with every call. Please roll out a fixed version asap. Please add a test case so that this won't happen again. Teams shows incoming call toast and the call is answered very quickly. Teams starts playing the ringtone Teams is waiting for the call to get answered The call has already been answered so there won't be an answered event that stops the ringtones from playing. The user keeps hearing the ringtones while trying to have a conversation The user must restart Teams to make the ringtones stop. Repeat
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