Recent Discussions
Sharepoint online copy to/move to issues
Hello, we are fully migrated do O365, so this question is not connected with migration issues. We use the copy/move functionality between libraries, folders within libraries or between sites quite often. There are specific reason for this: - temporary externally shared folders archived in internal sites - adjusting the content structure etc. We use web interface only (Chrome on Mac). However, the functionalities are clumsy and inconsistent: - sometimes it works without any problems - sometimes copy/move operation just hangs (0% migrated) and nothing happens (for days) - sometimes copy/move operation seems to be hanged at 0%, but in the target library/folder the files are already present and accessible - we try to move one specific folder for weeks to a different site, it never finishes, original folder is still present and the only way to check what has been moved, is to manually check the structure in the target library, file by file. There is no sign if the process is still running or not. These situations are not bound to number or size of files. It does happen with 1-2 files the same way as with many of them. There is no way to check the status of these operations (or at least I am not aware of any). So we are not able to be alerted if the operation has failed, if all the files have been moved or not. We have user complaints that they cannot find the expected files where they need to. I did not expect to have such issues with copy/move operations. Similar topic is discussed here: https://techcommunity.microsoft.com/t5/SharePoint/Moving-or-Copying-Files-Painfully-Slow-Loss-of-Data/m-p/238315 ... with no clear solution. Am I missing something here? Should we use this functionality or not? If not, what is the preferred way?
Customizing Search Result Display for .eml files at Site Collection level
Hi everyone, I’ve noticed a specific behavior regarding how SharePoint handles search results for .eml files and I am looking for a way to optimize this. Observation: Following a migration of emails into a SharePoint Site Collection, the search results currently display the Filename as the primary heading. Since these filenames are GUIDs, they provide no context to the users. The Title property (which contains the actual email subject) is available but is not being used as the main display value in the search results. Goal: The objective is to change the search result display so that the Title/Subject is shown instead of the Filename, making the results meaningful for the end-users. Current Constraints: Permissions: Access is limited to Site Collection Administrator (no Tenant Admin access). Environment: Must remain Out-Of-The-Box. PnP Modern Search or other third-party web parts cannot be deployed in this environment. Scope: Changes need to be implemented at the Site Collection level, as tenant-wide search schema modifications are currently not an option. Technical Question: Is there a way to influence the result display logic or the mapping of Managed Properties specifically within the Site Search Schema to achieve this? I am looking for guidance on whether this can be solved through site-level configuration or if there are other OOTB workarounds to prioritize the Title property in the search UI. Any insights or documentation on how to approach this at the site level would be greatly appreciated.
Open Files from SharePoint in "Protected" mode by default
Many users have complained about "auto save" as people open a file and start working on it immediately, not realising their changes are being saved. I know that you can use protection in Office, if the author sets it. This is a good option forcing people to "think" before editing My Question Is it possible to set this as the default either for all documents in a specific library and/or for specific usersSharepoint deleting data and sites
Hello, We have noticed an issue that started about a year ago in which data is being deleted in Sharepoint. When looking at this data in the Recycle bin, it will show it was modified/deleted by specific Users but these user deny ever doing such a thing. It is at the point in which we believe the Sharepoint system itself is actually deleting data possibly due to a bug. It would be odd for the employees tagged in the Modified By field to have deleted it. Our data is backed up so recovering any deleted items isn't the issue. The issue is that we are trying to get Microsoft to investigate. We have submitted tickets through the MS 365 portal but they state they only work on break/fix issues. Any recommendations? I can see searching the internet this issue has come up for many others in the past.List items: Enable edit, disable create item
I created a custom Permission Level in order to allow users to edit list items but disable Create New Item. It worked for my one test user, but as soon as I applied the custom permission level to a permission group of 75 users, none of them could edit. I had to just turn on the out-of-the-box permission level Contribute, which enables Create new item. If there is a limit on number of users in a permissions group, is there a setting to override it? For my custom permission, here are the pertinent 'List Permissions' settings I used: <No> Add Items <Yes> Edit Items <Yes> View Items <Yes> Open Items <Yes> View Versions <Yes> View Application Pages
External Access to Sharepoint Problem
Apologies, I am not technical and I am struggling to solve an issue with an external user that I am trying to grant access to a folder. They get the link and are shown as sharing on the file but they can't gain access without a password. This is not a condition that I have set? This whole experience has been a bit of a nightmare, if I were techie then I have the feeling I would understand the advice and could solve the issue, but nothing seems written in plain english for a lay person!
SharePoint Online SP.FieldUserValue.get_email() always returns NULL.
Since last week, SP.FieldUserValue.get_email() has been returning null for all users in Person or Group fields. This occures when I use getItems method. For example: var listName = "MyList"; var context = SP.ClientContext.get_current(); var web = context.get_web(); var list = web.get_lists().getByTitle(listName); var query= new SP.CamlQuery(); var items = list.getItems(query); context.load(items); context.executeQueryAsync(()=>{ var enumerator = items.getEnumerator(); while (enumerator.moveNext()) { var item = enumerator.get_current(); var fldValues = item.get_fieldValues(); console.log(fldValues["Editor"].get_email()) } }); I haven’t been able to find any information about changes related to this behavior. We’ve been using the Email property of user fields for years without any issues, and it has always worked as expected. It's documented here: https://learn.microsoft.com/ru-ru/dotnet/api/microsoft.sharepoint.client.fielduservalue.email?view=sharepoint-csom Does anyone know what might have changed or why this has stopped working?
My Content Type instances have duplicate Document IDs (dlcdocid).
Hi, I have a Documents library with Content Types enabled, and with the Document ID service enabled. However new documents do not have a unique ID, but all get assigned the same ID as the content type template. The setup I enabled Document ID service via the Site Collection Features: https://<domain>.sharepoint.com/sites/<sitename>/_layouts/15/ManageFeatures.aspx?Scope=Site I enabled and configured content types. I created a Word template in the SharePoint library, and used Insert > Quick Parts > Document Property to create form fields sync'd with the Library/content type columns (Description, Project, Status). I downloaded the Word template from the same library into my OneDrive sync'd location, and uploaded it to the site collection's Content Types https://<domain>.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/contentTypes and sync'd to the site content types. I created documents in the library using the "New" menu. Later I ask the user or reviewer to update the document frontsheet with the dlcdocid (Insert > Quick Parts > Document ID value, or Insert > Quick Parts > Field... > DocProperty > _dlc_DocId) as well as the SharePoint Version using the policy label method (https://learn.microsoft.com/en-us/answers/questions/5146555/sharepoint-label-to-embed-version-in-word-doc-havi) via Insert > Quick Parts > Document Property > Label. The Problem In the Documents library, new Word files are being re-assigned the original dlcdocid of the template (say DOCUMENT-0123456789-5). Now the "unique" URL shows me a list of multiple files all with DOCUMENT-0123456789-5. This is a read-only field so I cannot edit or delete the IDs. I want to have a Content Type template, with the frontsheet/header/footer fields sync'd with the Library columns, but I also want each document to have a unique ID and version. Help requested Is there a way to fix the template to clear the template ID, and to avoid this issue on future templates? How should I replace the template? Is uploading Template copies to the Content Type bad? Should I instead point to the file URL? Does it matter where the Template file is stored? Are there any ways to reset the ID of the few existing documents with the duplicate value?
Linking a specific OneNote page to a Sharepoint List
Hello, I am trying to link a OneNote page in a Sharepoint list via the Hyperlink field. So basically users would copy the link to the OneNote (shared) page in the URL field of Sharepoint. However, I keep getting an error when I save the list with the page URL in (it works well before saving!). I can link the general notebook, but not a specific page (which is what I am interested in). I read it might be linked to a limitation in the number of characters that Sharepoint accepts as URL? Can somebody help me on this? Many thanks! Kind regards Valeria
Group Calendar Web Part Pop Up Color
We have created a branding theme for modern sharepoint sites to match corporate colors. When clinking on a Group Calendar event, the pop up now applies a background color we didn't have in the theme as primary or secondary. Just seems to be auto selected by SP. It's too dark to read the text. I've found the Them in the classic _catalog Theme Gallery and can pull the theme into NotePad to read it but can't seem to tell which variable controls the background of pop ups. Just need it to be white (ffffff). Anyone have a solution? {"name":"(Company Theme Name)","isInverted":false,"palette":{"themeDarker":"#243360","themePrimary":"#17244C","themeSecondary":"#5e6d9b","themeTertiary":"#7885af","themeLight":"#94a0c2","themeLighter":"#b3bcd6","themeLighterAlt":"#d6dbea","black":"#000000","neutralDark":"#201f1e","neutralPrimary":"#323130","neutralPrimaryAlt":"#3b3a39","neutralSecondary":"#605e5c","neutralTertiary":"#a19f9d","neutralTertiaryAlt":"#c8c8c8","neutralLight":"#eaeaea","neutralLighter":"#f4f4f4","neutralLighterAlt":"#f8f8f8","white":"#ffffff","neutralQuaternaryAlt":"#dadada","neutralQuaternary":"#d0d0d0"},"displayMode":"light","secondaryColors":{"light":[{"themePrimary":"#ffffff","backgroundColor":"#17244C"},{"themePrimary":"#6BC289"},{"themePrimary":"#ffffff","backgroundColor":"#6BC289"},{"themePrimary":"#26A9E1"},{"themePrimary":"#ffffff","backgroundColor":"#26A9E1"},{"themePrimary":"#1B75BC"},{"themePrimary":"#ffffff","backgroundColor":"#1B75BC"},{"themePrimary":"#E7EBF6"},{"themePrimary":"#ffffff","backgroundColor":"#E7EBF6"},{"themePrimary":"#ACBFE3"},{"themePrimary":"#ffffff","backgroundColor":"#ACBFE3"},{"themePrimary":"#B6BBBF"},{"themePrimary":"#ffffff","backgroundColor":"#B6BBBF"}],"dark":[]}}How to improve performance of SPFx application?
Hello Everyone, We have created SPFx + React application. We have used the SPFx 1.21.1 version. We have used different npm packages into this project. The project works as expected functionally. We have checked the performance of the application using Lighthouse in Google Chrome. We found the below performance matrix from Lighthouse. We need to improve the performance of our SPFx application. Can anyone suggest the correct path to achieve the same? Thanks in Advance.Validation rule for postal code is being ignored
In the SharePoint list, there is a column “Country” and a column “Postal Code.” A validation rule has been configured in the list validation settings to ensure that when the country “Germany” is selected, only postal codes with exactly 5 digits can be saved. Currently, this validation rule is being completely ignored. Regardless of whether the postal code contains fewer, more, or no digits at all, the entry can always be saved. The validation does not take effect. Expected Behavior: When Germany is selected in the Country field, the entry should only be saved if the postal code contains exactly 5 numeric characters. If the input is invalid, an appropriate error message should appear and prevent saving. Actual Behavior: The validation rule is ignored. All inputs — including invalid postal codes — are saved. No error message is displayed. Impact: Incorrect or incomplete data is stored in the list. Manual corrections are required afterward, causing additional effort and increasing the risk of errors. The english version of formule we used =IF([Land]="Deutschland", IF(LEN([Postleitzahl])=5, 1, 0)) Why doesn't the validation work? Thank you in advance for your comments !
SharePoint Workflow Manager service constantly restarting - InvalidCastException
We recently started encountering an issue with the Microsoft Workflow Manager. Every few minutes the Workflow Manager service will crash and restart. We have 3 hosts to manage 2013 workflows in our SharePoint 2016 environment. Workflows in the environment continue to work, but sometimes delayed or unavailable. We went ahead and upgraded to the SharePoint workflow manager that was released this year (2023) as the Microsoft one has been deprecated, still with 3 nodes in the farm. We are still encountering the same issue. All that is recorded in the event viewer is "Failed Service Bus Operation: System.InvalidCastException: Specified cast is not valid." Which is then followed by "Application: Microsoft.Workflow.ServiceHost.exe Framework Version: v4.0.30319 Description: The process was terminated due to an unhandled exception." And after a moment or two, the Workflow Service comes back online. My best guess is that there is an offending workflow that is trying to cast an incompatible value? I can't seem to find it though, and I find it odd that it crashes the workflow service and there is no further information on what workflow or where to look to fix it. Nothing in the SPLogfiles that jumps out either. Here are the screenshots from the Event Viewer:
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