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See all quicksteps in ribbon
Hi I am trying new outlook. I have 3 quicksteps from classic outlook that I use to triage my inbox: Move to a folder called processed Flag and Move to a folder called processed delete Is there a way to see all three in the ribbon? Many thanks MarkSolved37Views0likes2CommentsIssues New Outlook POP / Mac
New Outlook limits features to Microsoft Exchange/Outlook.com/Hotmail.com email accounts which is bad for my long time business POP account. Since converting I discovered the below limited Support for POP. Can't use: -Rules -Pins -Categorize The Flags feature — I only see flagged email older than 2 weeks). I have tried manually using "isflagged:true" and the default Flagged Saved Search. I need to mark important emails in some way. Since the above are not working does anyone have other suggestions?Solved103Views0likes4CommentsRun rule now is grayed out
My rules in Outlook are grayed out again. The part of manual execution. And this status has been remained for at least 3 days. I encountered this circumstance before like few months ago and here we go again. My account is personal account (Outlook.com). When I use Microsoft Outlook for Mac, Version 16.101 (25091314), to see my rules and wanna execute one of the rules, it's greyed out, a.k.a, cannot be executed. When I open a browser, say Edge, (Version 140.0.3485.66 (Official build) (arm64)), the same status as well. My findings so far: All of rules that will categorize email cannot be executed manually now. Rules that will delete emails can be executed manually. It's manual execution that won't work. Coming emails will still be categorized by the rules automatically. Any clue how to solve this? Or somewhere is wrong internally in the system so far?Solved2.9KViews14likes20CommentsOutlook signature is sometimes enlarged
Hi. I'm using Office version 2508, and my default signature is built using a table with our company logo and my contact information (see attached). This typically works fine, but occasionally when I get a reply from someone my signature is much larger than it should be. In the attached you'll see how it normally looks at the top, and then how it looks when this contact replied to me. This may not be an Outlook problem, but does anyone have a suggestion on how to prevent this? Thanks.Solved93Views0likes2CommentsMass emails
Good afternoon, I help manage an organization for Special Needs Children and Adults. We sponsor adapted Sports activities as a way to build relationships, teach teamwork, and self-esteem. I set up a separate email for the group from which I am attempting to send group emails. These emails go to anywhere from 50 to 250 users. I manage the list outside of Outlook: I create character strings of email addresses using excel and paste them into the BCC: line in Outlook. I am using the new Outlook. Recently, that user (an outlook.com user) is blocked frequently and I have to go in and revalidate it. The message I get says I am violating the usage rules, but it does not tell me how. I was going to look at a CRM system, but that adds a ton of baggage: all is want to do is send emails. Does anyone have any ideas for how to accomplish what I am trying to do? I have names and addresses in an excel file and if I knew how I could do a mass import into Outlook. I would do that if it would fix the problem. I would appreciate any input. JimSolved72Views0likes2CommentsCan't start Outlook after reinstalling Windows 10 and MSOffice ???
I have a copy of the datafile from Outlook (connected to a Google mail account with IMAP setup) I then installed a new SSD harddisk on the machine and installed Windows 10 from scratch ! UNFORTUNATELY the LOCAL user on the old Windows 10 setup was named "toves" and I the new setup I named the local user "Tove Sørensen" I think that's why Outlook in the new setup WONT run on the copy from BEFORE installing the new SSD harddisk. A message saying something like - translated from DANISH: Outlook can't run because the datafile is for another mail account ! ( It's the SAME e-mail address I used in both cases and the data file has the same name ! ) How can I RENAME the LOCAL user to "toves" and will it cure the problem ?Solved72Views0likes2CommentsReducing mailbox size
I'm using outlook with Office 365 and I'm getting close to my mailbox limit. Currently I have over 68k emails, some dating bask to 2012 in my main box which is over 90% of my storage capacity. I don't want to mass delete emails, but happy to 'remove' emails prior to 2025 form my daily inbox and even move them to file storage. Whats my best options here as I believe just using the archive box doesn't reduce my mail box size and just copying them to a folder in SharePoint but I don't have a way to sort them in to the the date of when the email was received/sent.Solved56Views0likes1CommentOutlook rules not syncing across devices, am I missing something obvious ?
I am experiencing an issue with Outlook inbox rules not syncing across devices, and I'm trying to figure out if I'm missing out a key configuration or limitation. This is the situation : I have several inbox rules ( eg move messages from specific senders to folders, auto-forward certain emails) on my desktop Outlook client ( Windows, Microsoft 365 subscription). They work perfectly on that machine. But when I open Outlook on the web (OWA) or on my mobile devices, those rules don't show up completely or at times they don't run consistently... Here's what I've checked ; 1. I'm using a Microsoft 365 Business standard account ( exchange online) 2. Rules were created in Outlook desktop app ( File > Manage Rules & Alerts) Cached Exchange Mode is enabled. The rules are client-only according to the UI, but I thought some rules could be server-side if basic enough? On OWA, when I go to Settings > Mail > Rules, it's either empty or doesn't show all the rules I created on desktop. If I create rules in the desktop app shouldn't they sync to other clients ( OWA, mobile), or are they local by default ? What is the difference between client-side and server-side rules in terms of syncing and functionality ?Solved362Views5likes5CommentsOffice 2021 Outlook profile email account settings - server names have appended a "." to the name.
Over the past several years, a recurring issue arises where for some unknown reason, the email account settings where I define the POP server (pop3.comcast.net), gets an extra "." added to the name (i.e. pop3.comcast.net.) This seems to cause Xfinity's email servers to perceive my IP address as a SPAM source and they in turn block my address from using their SMTP server for outbound mail. Interestingly, they continue to let me retrieve incoming via POP but not send via SMTP. The reason I say this is recurring is when it's happened in the past, it was easy enough to just delete that superfluous dot at the end of the name and after 24 hours, Xfinity would unblock my IP and all would be good again. Might not happen again for a year but when it does, I repeat these steps. Earlier this week however when it did occur again, there's a difference. Now when I delete that extra dot, Outlook is refusing to save the entry with it missing and so Outlook on my PC is annoying Xfinity continuously and the blocks are lasting longer and longer from them. I hope they don't become permanent! So that's how this is affecting me, and this brings me to my TWO questions: Why does this keep happening? How can I fix this in Outlook so the proper server names are presented to Xfinity? I did an extensive investigation and repair exercise using CoPilot's AI guidance. Many, many hours of try this, try that, all to no avail. It basically confirmed that the problem wasn't in my configuration and efforts to override what it thought Outlook was doing that might be causing the append, all failed. It wanted me to open a case with Microsoft but as "just" a consumer, there's no way to do so. I did provide feedback within Outlook but that's generated nothing so far. This is so impactful to our family, I really hope there's something someone knows to do. Thank you! JonathanSolved98Views0likes2CommentsMicrosoft Outlook won't send email to my email address
Hello, I'm not an Outlook user, but I received a report that Outlook is having problems sending to my email address. The email address IS valid and working for me, tested by sending from GMail. The address looks like: alan@cxxxxxm.cloud My suspicion is that it's not handling the 'cloud' part correctly The DNS MX records seem to be good. Without buying (or renting) Outlook, any idea how I can file this as a bug?Solved51Views0likes1CommentCategories on Android
I use outlook on Android. I have a Pixel 7 on latest android Since I started using the outlook android I couldnt see or assign categories to emails A week ago I was very happy to discover the categories show on the email list view categories will appear on email message view You would be able to assign categories Two days ago the capability dissapear and went back to no categories I really use categories ... Any idea when it is coming backSolved103Views1like2CommentsExternal sender flagging on all emails in Outlook
Hi, as a Consulting Firm using MS365 and the new Outlook, 99% of our incoming emails are from external senders. Outlook has suddenly started flagging these as suspicious, resulting in 100% of my inbox being flagged as suspicious, whether or not the contact is in my address book or the email and domain are white-listed in my account. This is extremely frustrating and completely defeats the purpose of the action. How can these false positives be eliminated?Solved348Views0likes4CommentsSharing personal calendars with work profile and showing busy times
Hello all, I have a personal email address, which ismailto:email address removed for privacy reasons, and I have shared the calendar of this account with my work profile, which is an Exchange account and has an email address of mailto:email address removed for privacy reasons I have tried sharing my personal account calendar with both "Can Edit" and "Can View all Details" settings, and neither setting has resolved the "problem" I have also shared my work calendar with my personal @outlook account and I can see appointments for both accounts in my personal account as well. The sharing of the calendar has worked as expected and when I am on my work computer and looking at my calendar in the work Outlook client I can see my personal calendar. I have overlaid them so that I can see appointments that are in my personal calendar as well as the work calendar. So far so good. The intent of this sharing was to allow appointments to be booked in either my work or personal calendar with the appointments of the other calendar being visible "The Problem" is that when I am at work and booking an appointment, the appointments that are in my personal calendar (email address removed for privacy reasons) do not show up in the Scheduling assistant view. To be clear, I can see them in the Outlook client calendar, however they become "not visible" when I go to book an appointment. It is also true that other people in the work company can not see my "busy" times from my personal calendar. So this leaves open the possibility of people booking time with me when I have something booked in my personal calendar. "The Ask". Is there a way that I can have my personal shared calendar's busy times show up as busy when I, or other people at my employer, are booking an appointment with me? The problem also exists in my personal calendar. That is, I can see my work appointments when I am looking at the calendar, however, if I go to book an appointment, my work's busy times are not visible during the appointment booking process. ThanksSolved471Views0likes4CommentsOutlook calendars from multiple accounts
I have 3 main email accounts which I've got logged into my Outlook (desktop app) so i can see the 3 calendars all in one place, which is great. One MS365, and two google. However, Microsoft bookings will only see the one calendar associated with the MS365 account, and not the other 2. So I get double booked. Is there a way for Outlook, or my MS365 to sync all my calendars together onto the one MS365 account? I don't want to be adding my MS365 email address to every calendar invite I send from the other email accounts because my calendar will get really messy with double entries. Moreover, I am only incontrol of invites I send. Invites i receive will need manually forwarding to the MS365 account. So if there a way for Outlook or my MS365 to sync across all my acounts, so Bookings can see everything? I have posted a similar question in the Bookings thread asking if I can add multiple accounts to Bookings.Solved1KViews0likes5CommentsAuthentication errors when trying to log in
Hello everyone, I'm trying to assist my manager with some technical difficulties regarding his Outlook account. He says that he can't log into Outlook on his mobile devices, including an Android phone, an Android tablet, and an iPhone. The error he receives says that Outlook is failing to authenticate. He can still log in on his desktop and laptop, however, this isn't ideal because he moves a lot throughout the day. Because of this, I can't be there to investigate his devices, but I can relay assistance over the phone. I appreciate any recommendations on where to start looking to troubleshoot and resolve this issue, and will do my best to answer any other questions. Thank you.Solved474Views0likes2CommentsWork hours and location policy
Hi! I'm wondering if it's possible to lock down the option "Share your location -> People in my organization can ..." in Work Hours and location in new Outlook? IE to set a policy somewhere (Intune/M365 Admin) in order to lock this so a user can't change it? For example if we want the "Can view all details (building, desk etc.)" to be automatically set for everyone. If not at the moment, is this something that is planned for the future? Kind regards, FridaSolved147Views0likes2CommentsClassic Outlook Stopped Sending Email from the Proper Mailbox
On Prem Exchange 2019, Windows 11, Office 365 for Business, Classic Outlook. User has 3 mailboxes, and would click on a mailbox to create/reply inside that mailbox, and the email would send using that email account. Now it's defaulting to the main email account. This is a terrible bug, and a show stopper.Solved134Views0likes2CommentsContacts will not load on desktop app or outlook.com
Hello, I have an android phone with outlook. I have the outlook settings set to sync. When I go into outlook on the phone i can go to the contacts app and see all the contacts. Until just recently that worked fine on my windows desktop app. Now when I go to the outlook desktop app and look at the contacts i get the error that says "this doesn't look right" I get the same error when going to outlook.live..com I have tried edge, firefox and chrome on windows as well as safari on MACOS. All get the same error. "this doesn't look right" Thanks for any help or suggestions on how to debug thisSolved893Views0likes3CommentsReenable Location suggestions in Outlook Meetings
Hi all Last week, I updated my Office license to include Copilot for Office. Over the weekend, my Location row/bar/selection in Meetings has changed from the flexible Location Suggestions that suggested free locations as I typed to a simple dropdown. I have no idea why. How can I turn the the flexible location suggestions on again? Thanks for any help. BRSolved1.2KViews1like4Comments
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