New OneDrive Strategy

Copper Contributor

Hi, I'm interested in views on strategy to rollout the new OneDrive experience. Whilst it is not a new App, it is a major UI update with lots of new features that will make it more engaging to users. Organisations already have challenges with OneDrive around security, retention and governance of OneDrive content. Whilst the update provides extended security and governance options the increased use, that this update will bring, requires greater focus and management to balance the age old empowerment and risk. 

Also, aside from Copilot are all new features included in existing licensing, or are there additional cost considerations - for features and storage?

1 Reply


The new OneDrive experience is designed to help users quickly get to their files and collaborate with others in a fast, organized, and personalized way. It introduces new features such as AI-powered file recommendations, a unified view of all shared files, and a people view that organizes files by the people you are working with. It also enhances the security and compliance of OneDrive with features like Personal Vault, ransomware detection and recovery, and file restore.

The rollout strategy for the new OneDrive experience may vary depending on the organization’s needs and preferences. Some factors to consider are:


1.The readiness of the users to adopt the new features and UI changes: Some users may need more training and guidance to familiarize themselves with the new OneDrive experience, while others may be eager to try it out as soon as possible.

2.The impact of the new features on the organization’s security, retention, and governance policies: Some features may require additional configuration or customization to align with the organization’s standards and best practices. For example, Personal Vault allows users to store sensitive files in a protected area that requires two-factor authentication. This may require updating the organization’s password policies or enabling multi-factor authentication for all users.

3.The availability of the new features in the organization’s subscription plan: Some features may require upgrading to a higher plan or purchasing add-ons to access them. For example, Copilot is a feature that allows users to co-author Office documents in real time across devices. This feature is only available for Microsoft 365 Family and Personal subscribers. Other features, such as ransomware detection and recovery, file restore, and advanced sync technology are also exclusive to Microsoft 365 subscribers.

Based on these factors, the organization may choose to roll out the new OneDrive experience gradually or all at once, depending on their goals and resources. Some possible steps for a successful rollout are:


1.Communicate the benefits and value of the new OneDrive experience to the users and stakeholders. Highlight how the new features can help them work more efficiently and securely with their files.


2.Provide training and support for the users to learn how to use the new features and UI changes. Use online resources such as videos, tutorials, blogs, and webinars to demonstrate how to use the new OneDrive experience. Provide feedback channels for users to share their questions and suggestions.


3.Monitor and evaluate the adoption and usage of the new OneDrive experience. Use analytics tools such as Microsoft 365 Usage Analytics or OneDrive Admin Center to track how users are using the new features and UI changes.


4.Identify any issues or challenges that may arise and address them promptly.



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