Recent Discussions
Bulk import of Tasks in the Premium Planner [not supported] - Any workarounds?
I am trying to simply bulk add tasks to a Planner Project. They have removed the Excel import capability, but you can export. If you cannot use to restore then much efficiency is lost. You can no longer import a .mpp file. Lastly, I just found out through many attempts that the Power Automate to add tasks to premium plan projects is also not supported. Power Automate cannot create records in the msdyn_projecttask table. The Dataverse plugin ProjectServiceCore explicitly blocks this. You’ll always get the error: "You cannot directly do 'Create' operation to 'msdyn_projecttask'. Try editing it through the Resource editing UI via Project." This restriction applies even if you're an admin and have full Dataverse access. This is very disappointing. This is a basic capability in numerous tools for fractions of the cost. I have been using MS Project since they were on 3.5" floppies, and this is almost a deal breaker. I lobbied for this product for my GCC thinking what better tool to leverage all the Microsoft tools we already use...Teams, Outlook, O365, etc. and to now have a fully integrated, more collaborative PM tool (Planner) sounded perfect. There are already many other limitations and now this one.
Task History, exact date/time instead of relative?
Looking at Task History in premium plan tasks, all the changes are showing in relative periods (a month ago, several hours ago, etc.) instead of the actual date/time. Is there a way to change this? And was that a change itself? I thought it used to show me the actual date/time of a change, but maybe I'm remembering incorrectly.
Downgrade from Premium plan
We've been testing Planner Premium for a while and have decided to stop using Premium and go back to Basic plans. There are a number of problems with Premium plans and we find the Premium experience to be worse than Basic. And at a much higher cost. So we knew it was possible to downgrade our upgraded plans from Premium to Basic - otherwise we would never have upgraded our plans. But it turns out downgrading apparently means switching back the the Basic plan that has been saved somewhere since we upgraded to Premium. The result of downgrading is basically that we throw out all the updates that were done while it was a Premium plan. For context, we have some plans we use indefinitely to manage tasks in our teams - we don't create new plans for each new initiative, so we have a lot of updates and would lose a lot of information and a lot of new tasks if we just reverted back to the Basic plan. Can anyone suggest how we can downgrade our plans from Premium to Basic without losing a few months of updates?
Multiple plan owners
In Plan details there is not the option to add multiple owners for same plan. This option is available in MS Teams. I have noticed that when you are not the owner of a plan, you cannot copy that plan. Our group has created a task plan template that we use to make multiple plans for each year and attach the plans to coordinating teams. For this template, we could really use multiple owners even though it is attached to a team with multiple ownersPlanner Comments Notifications Resolved
Just created what i believe is a highly effective method to ensure Planner Comment Notifications work seamlessly. We're all familiar with the challenge of comments getting overlooked, especially when staff members haven't previously engaged with a particular task. My new Power Automate solution addresses this issue by sending emails (or you can switch to Teams if preferred) to everyone assigned to a task whenever a comment is posted. The email includes the comment itself and a link to the corresponding task. To adhere to best practices, I created the automation in my user account but set it up to automatically send from an admin@ account. This step isn't mandatory but is recommended, especially if you anticipate commenting on numerous tasks yourself as the automation "owner". I've uploaded a brief 20-second video demonstrating the functionality. I'd appreciate likes and comments, and I'm more than willing to share the solution. This automation is part of a larger course/solution package I'm developing. Other upcoming features include automatic assignment of unique project codes (you can catch a glimpse of it in the video), auto-assignment of staff based on labels (for instance, if your yellow label is labeled Marketing, it automatically assigns everyone in marketing when used), and more. I'm eager to hear your thoughts on the comment notification solution; I believe it's one of the most visually appealing solutions available. If want to access the comment notification just @mention me in the comments below.Performance Issues
I'm experiencing significant lag and performance issues using Planner premium in both Edge and Teams. I'm on a brand new i7 PC with 64GB of RAM and 1GB fiber, so I know it's not my hardware... Examples of stalling: When creating tasks in Grid view, after adding a 3rd or 4th task, when I tab off of the Title field it will revert back to the default text, ignoring my input. This breaks my flow state and severely slows me down. When assigning tasks, I'll often have someone selected and hit Enter but the UX is still rendering some random person that isn't included in the permission group, then prompting me to add them. It's soooo slow. Ultimately, I've just procured a premium license, was excited to try the features, thought it would fit my use case, rolled it out to dozens of executives, and now have egg on my face for a horrible user experience. What gives?
Planner with Resource Calendars
Hi, I have a team with differing working hours e.g. some are 8 and some 6 per day. Is there anyway I can setup this flexible resource availability for my resources under Planner? I was hoping to use the "Resource calendars" option but have been advised this is not released yet. We are running this under Planner Premium. Any advice is much appreciated! Thanks.
Conversations in new planner - did anyone get it to work?
Hi In the new planner premium version, have anyone got the conversation field to work within a task ? The link you find there now links to MS forum "Use the Project or Roadmap app in Teams" but is is for the old ms projects and to "add this plan to a channel" is now working at all. The old planner, not premium, had the conversation field working fine...
Subtasks - What level is needed?
My company is looking into utilizing our Planner so that multiple people have access to the same plan, but for the team to create subtasks we have to purchase premium plans. What level (1, 3 or 5) is needed to create a subtask? The breakdown found https://www.microsoft.com/en-us/microsoft-365/planner/microsoft-planner-plans-and-pricing does not specify subtasks.
Planner App in Teams Needs Performance Improvements
Here is a feedback item I added to the feedback portal. I thought I might as well post it here as well to see if Microsoft can shed some light on this for the community. Thanks! The new Planner App in Teams needs a bit of a performance improvement. Here is one example: Oftentimes, when I click on “My Tasks” in the Planner App, it continuously refreshes for about a minute or two as it syncs tasks from various sources (To Do, Planner, Project for the Web, Follow-Up emails, etc.). This constant refreshing makes it difficult to scroll to a task, as the view keeps resetting until the syncing is complete. Occasionally, this also leads to mistakenly clicking or completing a task. For instance, if I try to click the completion button and the screen refreshes just before I do, it ends up completing the wrong task. Then, I have to identify and undo the incorrect completion. It would be better if the app fetched all items before rendering the view/page.
Issues with Task Details Opening (intermittent issue)
In plans created in Planner Premium I cannot reliably open the Details Card from the task's (circled i) or task sub-menu. When I either click on the (circled i) or make the selection to Open Details. This happens whether I'm opening from Planner in Teams, or the web-based Planner application. This same behavior has been noted by multiple users in my organization. Steps I've takes are Cleared Browser Cashe Cleared Teams Cashe Any idea what the cause is, and how to fix it? Thank you, JoeMicrosoft where is the love for my Custom/non-default environment?
Like a lot of customers I have a custom environment for planner. I feel like a second class citizen when so many updates are for the default environment. Has anyone heard any news about advancements in a non-default environment. Specifically a way to get all tasks in one place for all resources?
Feature Request: Enhanced Text Field Support in Custom Fields for Premium Plans
Hello Microsoft Planner Team, As an Engineering Manager at LinkedIn, I've recently started using Microsoft Planner Premium for my engineering team's sprint management. While the custom fields feature has been incredibly useful, I've encountered significant limitations with the "Text" field type that are impacting our workflow. Current Issue: I created a custom field called "Scrum Notes" to capture detailed sprint-related information. However, when I enter multi-line text, it automatically converts to a single line, making it difficult to read and organize structured notes. Feature Requests: I would like to request three enhancements for custom fields with "Text" type: Multi-line Text Support: Enable newline characters (\n) to be preserved when entering text in custom fields. Currently, all text is collapsed into a single line, which severely limits readability for longer notes. Expandable Text Preview: Display up to 300 characters in the Grid view with an "expand" or "show more" option when clicked. This would allow teams to see a preview without cluttering the view, while still being able to access the full content when needed. Rich Text Formatting: Add support for basic text formatting (bold, italics, bullet points) within text-type custom fields, similar to the formatting available in the Comments section. This would significantly improve the organization and readability of notes, especially for technical documentation like scrum notes, technical decisions, or implementation details. Use Case: Our team uses the "Scrum Notes" field to document: Sprint planning decisions Technical implementation notes Blockers and dependencies Action items from standups Without multi-line and formatting support, these notes become difficult to parse, forcing us to use external documentation tools, which defeats the purpose of having centralized task information in Planner. Impact: These enhancements would make Microsoft Planner significantly more powerful for engineering teams and other technical users who need to capture detailed, structured information directly within their project management tool. I'd appreciate any feedback from the community on whether others are experiencing similar limitations, and if there are any workarounds currently available. I've also submitted this feedback through the in-app feedback mechanism. Thank you for considering this enhancement!"Show on card" previews for attachments (pictures) not showing up
Hi Our planner plans across the company now do not show the preview for a picture, excel sheet, or powerpoint when you select "show on card" under the attachments section. It just gives a generic symbol or image of the program (see attached). If the task is viewed on a mobile device, then the preview shows as expected. Is this more global that is needed to be fixed or are others not having this issue. Thanks
Recent Blogs
- Today at Microsoft Ignite, we’re excited to share the next major evolution in work management—one that builds on the journey we began in April 2024, when we unified Microsoft To Do, Planner, and Proj...Nov 20, 2025
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