Recent Discussions
Can GUESTS access t Premium Plan in Teams?
I created a Teams Team and want to manage a premium plan project therein. I have the Planner-Plan 1 license. One external supplier is a guest in my Team but he cannot see the Premium plan. Is this by design or is there any wrong setting in my system? I could not find any information on this in the Microsoft documentation. Facts The guest user is part of the team
Creating groups in Planner
I lead a team of 20 who each partner with 5 other people on external teams (to us but still internal to the company). I have been using the planner to give each 1:5 ratio group a single place to track status on tasks. However, every time I want to make a new group to add to the planner, I have to request it via microsoft. Our IT can't get around that. It takes weeks for my group requests to be approved and really ties up onboarding. Is there a way around this? Or any other way that I could get the same result minus the hectic waiting for groups to be granted access?
Planner - Plan 1 - Welcome message
Hi, we're using Teams for managing our projects. We have Team "Projects" and there are many channels inside this Team. Each channel represent our project (we are HVAC company). With the basic Planner, I used to create channel "Mr. Newman" - inside that channel we have all files related to that project, we have discussions about that project and we also have Planner assigned to that project. Which works well. Since we are growing, I wanted to test the Planner Plan 1 (I like the Goals, timelines etc), however, there is a huge problem that when I create the Planner now (the premium one), it sends an E-mail to everyone. I don't want that. All of the employees are getting emails that they have been added to the planner "Mr. Newman" etc. and they are asking what should they do with that? How do I turn that off? Thanks, Jakub
Connecting Planner tasks to employee goals/OKRs - anyone figured this out?
My manager wants us to tie our daily Planner tasks back to our quarterly OKRs but theres no native way to do this. I spent a couple hours trying to set up a Power Automate flow that updates an Excel tracker whenever a Planner task gets completed but it feels hacky. Is there a cleaner way to connect what people are actually doing in Planner to higher level goals?
2026.02.20 - Planner UI update is worse
The UI changes to Planner within the latest Teams desktop app update (version 26032.208.4399.5) has regressed in its functionality and is worse than before. Previously, all of the contents of an item in the Planner were visible at the same time. Now I have to tab between Task Details, Attachments and Checklist, and am unable to view these at once, which has become a critical workflow for me. It is extremely irritating, as I've developed a workflow around how Planner was presented (which was that everything within a task was visible at once), and now it has been compartmentalised. Please unwind this - it is a regressive update and provides less information and requires more interaction to work through the detail of a task.Performance Issues
I'm experiencing significant lag and performance issues using Planner premium in both Edge and Teams. I'm on a brand new i7 PC with 64GB of RAM and 1GB fiber, so I know it's not my hardware... Examples of stalling: When creating tasks in Grid view, after adding a 3rd or 4th task, when I tab off of the Title field it will revert back to the default text, ignoring my input. This breaks my flow state and severely slows me down. When assigning tasks, I'll often have someone selected and hit Enter but the UX is still rendering some random person that isn't included in the permission group, then prompting me to add them. It's soooo slow. Ultimately, I've just procured a premium license, was excited to try the features, thought it would fit my use case, rolled it out to dozens of executives, and now have egg on my face for a horrible user experience. What gives?Timeline zoom
Hello, Is there a way to lower the zoom level in the Timeline view to less than 1 week? I have a couple projects with multiple dependent task per day but if I use the maximum zoom level in the Timeline view I don’t get a good overview of the different task in for example a 4 day period. I was expecting a Gantt chart like view, like what you have in Microsoft Project, in where you can zoom to a minute level granularity even.Can I delete or reorder the un-used labels in Planner?
I noticed that there are a lot more color labels in Planner and picked the brighter colors that are lower in the drop-down list. When I use "Group By Labels" to view my planner according to these color labels, my tasks are listed way to the right end side of the board, with a bunch of empty color label columns I didn't use. I tried re-ordering and deleting those un-used color labels but I can't seem to find the features. This really defeats the purpose of adding all the new labels...
Premium Planner compatible apps?
Has anyone found any 3rd party solutions to bridge the gap on some of the shortfalls of Planner Premium? I'm really looking for something that my field team can use to access Planner tasks on their mobile devices. Also, for management, I need a solution that allows them to track tasks assigned to their team members across multiple open plans/projects. Thanks for any suggestions! Also, if Microsoft is working on any of these solutions, please put out some communications to help us explain to our bosses that something is being done.
Task closing approval
Hello, There is 3 task status: Not starting, In Progress, Completed. Could it be possible to add an intermediate status before closing a task : - I would like to introduced a facultative intermediate status such as Closing pending/Closing approval. I would like to choose which assignee could close a task. It migh be diferent than the one who will complete the checklist. The status could be automatically enabled when all the checklist is completed. Regards,[BUG] msdyn_project silently renamed from "Plan/Plans" to "Project/Projects" in new environments
We need clarification from Microsoft on whether this is a bug or an intentional breaking change. Overnight and without any announcement, the msdyn_project table now ships with display name Project / Projects in newly provisioned environments. Dev and UAT environments provisioned a few months ago have Plan / Plans out of the box. All environments are running the exact same PSCore version: 1.0.163.730. The entity is as expected, marked non-renameable — read-only in the maker portal — so there is no way to align environments manually. Solution import from an existing environment (where msdyn_project = "Plan") into a newly provisioned Production environment fails with: 0x8004023B: Entity 44286cce-2389-4532-ac04-7a18a2818e9a is not a renamable entity. Hence Entity Display Name cannot be modified The only workaround — and why it is not acceptable It is technically possible to manually edit customizations.xml inside the solution ZIP before importing, removing the <DisplayName> node for msdyn_project. The import will then succeed, but Production will permanently show "Project" while Dev and UAT show "Plan" — a broken inconsistency across environments. More importantly, this is not how ALM is supposed to work. Developers should never have to manually patch solution artifacts to work around a platform-level inconsistency introduced silently by Microsoft. This is incompatible with automated CI/CD pipelines and unsustainable for any team managing multiple environments. The question for Microsoft Is this a bug or a planned change? If it is a bug: when will it be fixed, and is there a supported workaround in the meantime? If it is a planned change: why was it not communicated, and what is the supported migration path for teams with existing environments and solutions? [UPDATE]: After 3 attempts of resetting and reprovisioning the Production environment, msdyn_project finally came up with Plan / Plans — same process, same PSCore version each time. The behavior is non-deterministic. The only workaround currently available is to keep resetting your environment until you get lucky, which is not an acceptable answer for any type of deployment.
Planner tab missing from Teams channel only shows as separate app
Our users can no longer open the Planner in the Teams channel; they can only access it via the app. This has been the case for a short while now. Does anyone know of a fix for this, or is this how it’s supposed to work? It cannot be selected via apps.@mentions in Microsoft Planner
Introducing @Mentions in Microsoft Planner: A Game-Changer for Task Management At No More Bad Mondays, we're all about making your workday smoother and more productive. Today, we're thrilled to share a solution that addresses a common pain point in Microsoft Planner: the lack of an @mention function in comments. We've developed a solution that enhances your commenting notification capabilities and ensures that your team stays informed and engaged. Here's how our new free download can transform your task management experience. The Challenge Microsoft Planner is an excellent task management tool, but it's been missing a feature that many users have been requesting: the ability to @mention team members within comments. Without this feature, reaching someone to update on a task can be challenging, especially when Planners standard notifications can sometimes be overlooked or in many cases, not actually reach them! The Solution Imagine you've assigned a task to your team and want to follow up with a specific member. You might comment, "How are you getting on with this one David?" but in Planner, this won’t notify David directly. That’s where our new Power Automate solution comes in. With our solution, when you add an @ in a Planner comment, the following happens: Teams Notification: The relevant staff member receives a Microsoft Teams notification with the comment you posted, including the task name and a direct link back to the task. Clean Communication: The @mention is automatically removed from the Teams message, keeping things neat and focused. Personal Touch: The notification is sent from the person who posted the comment, ensuring a personal touch. This solution not only improves comment notifications but also ensures that the right person is always aware when someone has left a comment on a task. How to Get Started Download the Solution: Grab our Power Automate solution for free. Configure: You'll need to update the solution to point to the relevant Plan you want to monitor. It will then work for all tasks within that Plan, old and new. Multi-Plan Use: Feel free to use it across multiple Plans within Microsoft Planner for comprehensive coverage. Share the Love We’re excited to offer this solution free, but we’d appreciate your support. If you find our solution helpful, please share this post or a link to (external link removed by moderator) on your social media and within your organisation. Your support helps us continue to develop and offer more solutions to make your workday better. Thank you for being a part of our community, and happy planning! Download your free @Mentions solutions today and take your Microsoft Planner experience to the next level! (external link removed by moderator)New planner doesn't show a "schedule" view of tasks assigned to me from different plans
The new version of web-based Planner was enabled for me a few days ago, on November 17th. Apparently, I realized that one of the features I used is missing. At the "My Tasks" view, in the old version of Planner, one could choose to have different views, apart from the grid view. The most useful one for me was the "schedule" view, since I could see in one calendar, all assigned tasks from different plans/teams/projects. This functionality now seems to have been removed, and one can only see one separate schedule per plan.
Moving basic planner to premium planner.
We're testing the new planner premium features and are unable to convert our current plans to show the new features. We have the ability to create a new premium plans but the information on learn doesn't match what we're seeing in app on team and on the web. https://learn.microsoft.com/en-us/office365/planner/plan-conversion#converting-to-a-premium-plan We've also tried creating a Premium plan and recreating the buckets of the original plan with the aim to move the tasks to the new plan but the new plan does not show on the main list. Are we missing something?Planner premium conversion issue
Hello, I need to convert planner basic to planner premium and I receive the below error: A copy of your plan is now premium Your plan couldn't be converted to premium, so a copy of it was created for you to try out. You can try to convert the plan for your team later.Planner Training
Will there be updated Planner training videos? My organization is new to utilizing MS project management apps (trying to provide this tool so our multiple internal users stay with our protected Share drive). I could use the training and then turn around to support our end users to enhance buy-in and willingness to try something new.
Recent Blogs
- Project Online is retiring on September 30, 2026. As part of this process, starting April 1, the creation of new Project Web App sites will be blocked.Mar 12, 2026
- Learn about the official renaming of Project Manager Agent to Planner Agent, and its availability across both plan types.Mar 09, 2026
