Recent Discussions
Add a heading or column containing instructions for New Item in SharePoint List
I'm working in a SharePoint List in Modern View. I need to add a heading or a column that contains a set of instructions. I need the instructions to be there when adding a New Item. Everything that AI has suggested fails because it is not valid in the Share Point Modern View. Thanks, for your help.
Broken SharePoint list indexes across multiple tenants
a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } Hello everyone, I’m looking for community input on an issue we are seeing with SharePoint list indexes across multiple tenants. Over the past two weeks, we have received many reports of views, search, CSOM, and REST queries missing items. After investigation, we found that the root cause appears to be broken list indexes. This is not isolated to a single list or tenant. We are seeing the same behavior on multiple lists, across multiple sites, in multiple tenants. In all cases, indexed columns stop behaving correctly. The only workaround we have found is to remove and recreate the index. However, this becomes very problematic when “Enforce unique values” is enabled. If a list contains more than 5,000 items, this option cannot be re‑enabled without drastic steps, such as temporarily removing items from the list. Example scenario We have a list with about 25,000 items and a Text column called Identifier, which is indexed and has Enforce unique values enabled. This list has worked perfectly for years but started failing last week. Users are now seeing the following issues: Duplicate Identifiers can be added without any warning, even though unique values are enforced. Filtering or searching by Identifier does not return results. CSOM and REST queries filtering on Identifier fail to find existing items. Previously, all of this worked without issue. Main question My understanding was that indexed columns should work correctly, even when the total list size exceeds 5,000 items, as long as the result set is below the list view threshold. However, Microsoft support has indicated that once a list exceeds 5,000 items, correct results cannot be guaranteed, even when filtering on indexed columns. If this is truly “by design,” it would severely limit the usefulness of SharePoint lists and libraries, as exceeding 5,000 items is very common. I’d really appreciate hearing: Whether others are seeing the same behavior If this is truly expected / by design Any better workarounds or official guidance If you know of clear documentation on this topic, please share it. At the moment, our only reliable fallback is retrieving all items and filtering in memory, which is far from ideal. Thanks in advance!
Avoid two search modes (modern, classic) in Sharepoint Subscription Edition (SE)
We are using SharePoint Subscription Edition (SE) and seem to have two search experiences: modern and classic. I want to avoid confusing users and make search behave consistently across the site. Scenario 1: site search box uses modern search When users search from the “Search this site” box outside a document library, SharePoint opens the modern search page with a URL like: https://domain.org/sites/site/_layouts/15/search.aspx/siteall?q=test If I change Site Settings > Search Settings, it has no effect on this behavior. Question 1: Is it possible to change the URL used by the built-in “Search this site” box, so it opens a different page? Scenario 2: Search Settings works for classic results, but not for modern URL When users search inside a document library and click “Expand search”, SharePoint uses the value from Search Settings. However, if I configure “Send queries to a custom results page URL” and enter the modern search URL above, SharePoint does not use it correctly. It appends results.aspx?k= and the result is a 404. Question 2: Can Search Settings be used with a modern search URL such as: https://domain.org/sites/site/_layouts/15/search.aspx/siteall without SharePoint appending results.aspx?k=? I did not find any setting in Central Administration that seems to control either behavior. My goal is not to customize the results layout (not possible in OOTB modern search page as far as I know), but to make users land on a single, consistent search experience.
SharePoint Visitor Permissions Group - Teams Phones License
Hi, The Visitor permissions group used in SharePoint 'Everyone except external users' looks like it includes all accounts from Azure including non-personal accounts such as Service Accounts, Meeting Rooms and CAP's. All the accounts included seem to be to requiring Teams Phones MS licenses. Which many of the accounts, mentioned will not require. As anyone come across this and how did you manage it? We are looking at creating a new group which excludes the above mentioned accounts. Is this the best and only solution??Microsoft Lists, bad links at pictures
About a year ago, I created a list in Microsoft Lists and filled a "Picture" column with photos. It's now located at https://lists.live.com/. The images stopped displaying in March 2025 and several times before that. Only a placeholder image with an ID (e.g., "https://learn-attachment.microsoft.com/api/attachments/5a9a22e9-7005-4772-a54f-9ca6434db3bb?platform=QnA") is shown. The problem occurs in the browser (Chrome), in the Lists desktop application, and in the Android app. I've tried it on three PCs and two mobile devices, and the problem appears the same everywhere. I suspect there's something wrong with the link between the image in the list and the Microsoft server. How can this problem be solved? When clicking on a corrupt picture/link I end in a new browser tab showing this: { "error": { "code": "invalidRequest", "message": "Invalid request" } }
Managed MetaData and Document Libraris
Hello, we are currently going through the process of setting up managed metadata tags on our SharePoint Online systems. The requirement has been identified that any documents need to be tagged with some labels, and I would like to make it so that, when the user creates or uploads a document to the libraries in question, that there be a popup window or some other form of forced interaction for the user that will require them to set the tags that we are wanting to use. Any thoughts would be greatly appreciated, cheers.Intermittent failures when creating new libraries in modern SharePoint
Hi everyone, I’m seeing an issue in our modern SharePoint Online site collection where creating new document libraries has started failing. This site has worked normally for years, but over the past week, most library creation attempts haven't worked. 1) The page briefly flashes or glitches during the creation process. and 2) A non‑ending spinning wheel when I hit "create" or 3) Creation attempts return “Something's not right.” error page. The failures happen across all subsites, in multiple browsers, and I’m a Site Collection Administrator. No permission changes were made recently. Has anyone seen similar intermittent library creation failures in a modern site collection, or know what might cause this kind of inconsistent behavior? Any guidance would be appreciated. Thanks! MeaganIntegrated - PowerApps Customized Form - not working
Hi, The Power App customised form is not being retrieved. When the user selects the 'Add new item' button a customised form should open, but getting this pop up. Does anyone know if there are any issues with SharePoint Online and this will hopefully resolve itself or any other potential solution as to why this is occurring. It was working yesterdayPower BI Service report on SharePoint lists with multi-select relationships
Dear all, we plan to document our projects on project specific SharePoint sites with risks, decisions, changes, scope statements and status reports in dedicated lists. The idea is to also cross-reference those items, i.e. for example a weekly status report (documented as a row in the list) could reference multiple decisions, risks or changes (rows from the other lists) via lookup columns. In addition to this setup, we want to be able to report via Power BI / Power Query in Power BI Service on the data documented in the project specific SharePoint sites and their lists. Now we are facing several challenges in this setup: dynamic data sources the number of projects, and hence the number of SharePoint sites and their lists are dynamic and need to be queried using functions, to circumvent the dynamic data source problem in Power BI service, e.g. Web.Contents() with option RelativePath extraction of multi-select references using SharePoint.Tables() gives the IDs of the referenced items in the other list, but this method cannot be modified with option RelativePath to circumvent dynamic data sources issue Web.Content() is able to use RelativePath option, however output for multi-select relationships doesn't seem to be complete getting identifiers for resolving references across different list one option we identified is combination of List.Id property (GUID) and ListItem.Id (int32), however here we are not sure if these are unique identifiers another option would be the field UniqueID {32-bit Hex} coming via SharePoint Search api call data privacy levels/combination of different data sources for resolving the relations between list (and related query output) lists would need to be referenced, which is not working in the Power BI service across different queries However we think, that we can circumvent that by doing the/resolving the relations via DAX So all in all i tried to combine several approaches to adress these requirements and also restrictions, however i am not sure anymore if the above outlined approach would be feasible at all. I hope that my description is not to confuse; in case anything is unclear or should be outlined in more detail please let me know. Did anybody else try to address such requirements and succeeded? Looking forward to any input for feedback :) Kind regards PetterUsing meta data from a MS form created in SharePoint in Email
Hi, I've created a Form within SharePoint and I want to add the results to 1) An Approval 2) To Body of Email This is the main part of the Flow and I'm using Compose actions The Names column is a People or Group type. Field = Names The Building Ward Access is a Choice type Field = Building_x002d_Ward_x0020_Access Both have 'Allow Multiple Selections' I'm try just to add the Name or Names and Building / Ward or plural into the body of the Approval and Email. I seem to be getting additional data including @odata I've been using Join expressions, if Statements and nothing seems to be working?? Can someone please assist???SharePoint Quick Steps: The New Feature That Supercharges Lists & Libraries
🚀 New SharePoint Feature Alert! Microsoft has just released Quick Steps for SharePoint Lists and Document Libraries — a powerful new capability that helps streamline multi‑step actions into a single click. I just published a new YouTube video where I walk through: ✅ What Quick Steps are ✅ How to create them ✅ Real‑world scenarios to boost productivity ✅ Why this feature is a game‑changer for Microsoft 365 users If you work with SharePoint or manage content in Microsoft 365, this update is definitely worth exploring. 🎥 Watch the video here: https://youtu.be/EgJhN44GxBI #SharePoint #Microsoft365 #Productivity #Collaboration #Automation #SharePointOnline #Lists #DocumentLibrary #GiulianoDeLuca
Add content type file to every new document library created in a site
I created a new template via content type that I want to be available in every document library (existing and new). For existing document libraries on the site and subsites, I can manually add the template but there are 300 subsites with 4 folders each. I'm looking for a faster way to do this. Also, I want the template added to every new folder that is created on the main site or subsites. What is the solution?
SharePoint view filtered to Me
Hello! Is it possible to create a view, or JSON format a view, when a field contains my information that is not a people picker field? I have a multiple line of text field where I enter a JSON object with user emails. Is there a way to change the view to only show the line item if that text field contains my email? I have tried using that field with Contains [Me] but that does not work. Presumably as [Me] is for people picker fields. Is there a way to add a filter to the view to look for my email?Can we fill *.pdf in File Identifier on Get file metadata
Sir, I'm a rookie of Power Automate, so i'm tried to created flow to automatic fill metadata column in SharePoint Library as below. So, if i have specific file identifier, the flow was running successful, but if i have fill *.pdf then the flow was running fail. In fact, i cannot specify file identifier was uploaded in SharePoint but this flow must run automatically. My question is how to fix on this an issue? Many thanks for advice. Sonchai M. Flow Running fail
Hero and Quick Links web parts not supporting library and folder links
In the last few days, I noticed the "picker" modal used by the Hero and Quick Links visually changed. I didn't think anything of it at first until I realized the Hero web part was no longer allowing me to select libraries or folders to serve as the link. This was using the "Site" blade, which appropriately shows all the libraries and lets me drill into each and see the contents, but the ability to select a library or folder doesn't work. To make matters much worse, the "From a link" blade doesn't work either. "From a link" now seems to have a new validation component, so when I attempt to paste in a library or folder URL (i.e. https://tenant.sharepoint.com/sites/HR/Benefits) it detects that it's a SharePoint resource and displays a folder for me to select before I'm allowed to commit it - problem is, I still can't select this. I've tried pointing to the .aspx page that correlates to a library/folder view - doesn't work. I tried creating a Link in the library/folder that points to itself - I can't select these either. The Quick Links web part, on the other hand, does allow me to select these - same exact UI but allows for selecting libraries and folders. This does work for folders, but does not work for libraries. It visually looks like it works for libraries, but when you save the change is not really committed. I'm genuinely surprised to not have found this issue reported elsewhere so far. I assume this has to be a bug and hope it's fixed soon - allowing your most popular web parts to link to the root of content in your own platform is one of the most basic feature requirements and for this to break and not be noticed is pretty alarming.Sites webpart not showing all sites in the hub
Hi there A few days ago I created a parent hub, and associated some sites. Then I made those sites a second level hub, and associated sites to the second level. In the second level hub sites, I created a sites web part to show all sites in the hub. But it only chooses one, or maybe 3 to 4 but not all of the sites. I have the permission to add sites to the hubs. I put in a call to Microsoft, heard back after 2 days which they said they would go away and find an answer and I've not heard back. Is there a particular method to doing this. Eg. Should I go back to the Admin Centre, disassociated sites, unregister hubs then redo it all in a particular order? (not preferred option) or is there another way I can get the sites web part to render sites. Thanks in advance.What Are the Best Practices for Implementing Microsoft Power Automate in a Growing Organization?
Hello Everyone, We’re planning to scale Microsoft Power Automate across our growing organization and would appreciate your expert insights. What are the best practices for implementing Microsoft Power Automate effectively — especially regarding governance, security, environment management, licensing, and user adoption? If you’ve implemented Microsoft Power Automate in a mid-sized or scaling company, please share: Key lessons learned Common mistakes to avoid Governance and CoE strategies Tips for managing citizen developers Looking forward to your valuable suggestions. Thank you!
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