MS Stream - Azure backups and restoration and Intellectual Property ownership questions

[Apsis0215]

I am researching implementing #MicrosoftStream through our #MicrosoftTeams and #Microsoft365 account. I like the way Stream integrates in Teams- we should be rolling that out in the next few months if all goes well.

With MS Stream:

• Do we 100% own the content we create and post? "Right to be forgotten?"
• How are the servers back up in the event of a crash- are there failovers and what do those look like (I.e. in the event of a hack or burn - how backed up is it?)
• What options are available to bulk-download to local for backups?
• Are there bulk sync to local stores for updates?
• Can we remove all content if we decide to leave? Are all copies of that content wiped if we do?
• Can we revoke shared access to videos or change from public to corporate to private?

Thanks!

Ron Allen

KTGY Design Tech Leader

Denver CO

Found this IS true - FEDRAMP-D Compliant in part:

• For my own curiosity- given office is mostly(completely?) FEDRAMP compliant - is stream also by association compliant?

[#2]

Roadmap:

https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Microsoft%20Stream

Stream storage:

https://techcommunity.microsoft.com/t5/microsoft-stream-forum/where-are-stream-files-stored-for-ente...

Azure storage - Isolation in the public cloud:

https://docs.microsoft.com/en-us/azure/security/fundamentals/isolation-choices

[#3 · Accepted solution]

Microsoft called this morning -  Said all Azure content is backed up across Azure servers and they could retrieve anything at any time in the event of a hack and burn event.

[#4]

Basics

• Stored in a Blob in Azure - only accessible through the stream portal.
• Live events in Microsoft Stream

Sources:

Here is MS info on this

• Live events in Microsoft Stream- You can create live events using Microsoft Stream across the organization. You can schedule, produce and deliver live events for a variety of scenarios such as companywide events, leadership updates and more. Live events enable producers to curate and control the content that is broadcast to an audience.
• https://stream.microsoft.com/en-us/documentation/stream-license-overview/ - "Microsoft Stream includes a base amount of storage. A Microsoft Stream tenant receives a fixed allocation of 500 GB of storage and an additional 0.5 GB of storage per licensed user* as illustrated in the table below. Additional Microsoft Stream storage is available for purchase separately. See the Microsoft Stream pricing page for more details."

• Restore a video: https://techcommunity.microsoft.com/t5/microsoft-stream-ideas/restore-deleted-video/idc-p/140983
• Search around IP: https://techcommunity.microsoft.com/t5/forums/searchpage/tab/message?advanced=false&allow_punctuatio...
• IRMs around one drive and IP: https://techcommunity.microsoft.com/t5/office-365/protecting-intellectual-property-with-o365/m-p/679...
• https://docs.microsoft.com/en-us/stream/faq
• Where is it stored: https://docs.microsoft.com/en-us/stream/faq "United states"  and https://docs.microsoft.com › Docs › Stream  Oct 1, 2019 - Microsoft Stream stores videos and metadata in its own service built on top of Azure.

• https://techcommunity.microsoft.com/t5/microsoft-stream-forum/where-are-stream-files-stored-for-ente...
•  
• Christopher Hoard
•  
•  replied to  JC Reardon
• ‎06-13-2019 05:08 PM - edited ‎06-13-2019 05:10 PM 
• The data is stored in its own storage based on Azure, specifically blob and also uses SQL and Media Services - see articles here
  
  There is no current way to access this directly, only via the Stream portal.
  
  Stream quotas are separate from SPO quotas as also confirmed in these articles
  
  https://docs.microsoft.com/en-us/stream/faq#which-regions-does-microsoft-stream-host-my-data-in
  
  https://techcommunity.microsoft.com/t5/Microsoft-Stream-Archive/Learn-how-Microsoft-Stream-was-built...
  
  https://techcommunity.microsoft.com/t5/Microsoft-Stream-Forum/Stream-Storage/td-p/79182
  
  The search has a uservoice open for this
  
  https://techcommunity.microsoft.com/t5/Microsoft-Stream-Ideas/Ability-to-add-metadata-and-being-able...
  
  There is a uservoice open for importing videos to Stream from SharePoint
  
  https://techcommunity.microsoft.com/t5/Microsoft-Stream-Ideas/Upload-Video-from-Sharepoint/idi-p/128...
  
  Hope that answers your questions! And confirms your suspicions are correct!
  
  Best, Chris

•  

https://products.office.com/en-us/where-is-your-data-located
United States Clickable button in header to collapse 16 table rows below	Anguilla, Antigua and Barbuda, Aruba, Bahamas, Barbados, Belize, Bermuda, Colombia, Costa Rica, Dominican Republic, El Salvador, Greenland, Guadeloupe, Guatemala, Honduras, Jamaica, Martinique, Mexico, Nicaragua, Panama, Puerto Rico, Saint Kitts and Nevis, Saint Lucia, Saint Martin, Saint Vincent and the Grenadines, Sint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, U.S. Virgin Islands, United States, Venezuela	Bay Area Boydton Cheyenne Chicago Des Moines Quincy San Antonio
	ExchangeOnline	UnitedStates
	OneDriveforBusiness	UnitedStates
	SharePointOnline	UnitedStates
	SkypeforBusiness	UnitedStates
	MicrosoftTeams	UnitedStates
	OfficeOnline&Mobile	UnitedStates
	EOP	UnitedStates
	MyAnalytics	UnitedStates
	Planner	UnitedStates
	Sway	UnitedStates
	Yammer	UnitedStates
	OneNoteServices	UnitedStates
	Stream	UnitedStates
	Whiteboard	UnitedStates
	Forms	UnitedStates

• Licensing: https://docs.microsoft.com/en-us/stream/license-overview#storage

[#5]

Thank you for the comment, appreciated it !

So, MS can back up all MS Stream content (Videos, channels, comments ...) to a new server for migration purposes ?

Thank you in advance,

Best,

@Apsis0215 

[#6]

Can you trust your cloud provider? That’s a question being asked a lot of these days, and with the newest version of our popular white paper Trusted Cloud: Microsoft Azure security, privacy, compliance, resiliency, and protected IP we’ve worked to provide you answers.

When we first published Trusted Cloud in 2015, the paper was 13 pages long and covered security, privacy, and compliance. Since then we’ve updated Trusted Cloud several times, and our newest edition stretches to 42 pages and includes new sections on resiliency and intellectual property. We understand 42 pages is a lot, so now we’re also offering Trusted Cloud both as a single paper and as five separate papers.

[#7]

@Lewis-H 

Have a link to those papers? - Ah wait - found it:

https://azure.microsoft.com/en-us/blog/trusted-cloud-security-privacy-compliance-resiliency-and-ip/

[#8]

@AyoubHaddouch  That is what I keep hoping Microsoft will answer directly- but they haven't.

Right now it is a manual process for any teams meetings for example- Even though we don't use Stream officially - I organize it into channels on the back end AND download recordings to our local file server.

Microsoft and these other cloud teams MUST recognize that they CANNOT guarantee 100% surety on backups and recovery, and the rule of backups and archiving - multiple copies- multiple media multiple locations.  If a copy corrupts and replicates at some point in time - recovery is useless unless the original backup was accessible.

2020-09-04-LISTS can be linked to EXCEL and managed VIA IQY.

[#9]

Add to that in TEAMS there is NO mechanism to back up or extract planner tabs.

https://answers.microsoft.com/en-us/msoffice/forum/all/planner-backup/2c343c68-c254-429e-b2c7-a8c321....

WIKI data can be downloaded:

https://techcommunity.microsoft.com/t5/microsoft-teams/teams-wiki-where-is-it-stored/m-p/143827

DELETE and Recover a team:

https://support.microsoft.com/en-us/office/delete-and-recover-files-in-teams-a591d771-89a6-49e2-ab7e...

[#10]

Limits and specifications for teams:

https://docs.microsoft.com/en-us/microsoftteams/limits-specifications-teams

Limits and specifications for Microsoft Teams

• 08/25/2020
• 11 minutes to read
•  
   
   
   
   
  • +33
• Applies to: Microsoft Teams

This article describes some of the limits, specifications, and other requirements that apply to Teams.

Teams and channels

TEAMS AND CHANNELSFeature Maximum limit

Number of teams a user can create	Subject to a 250 object limit¹
Number of teams a user can be a member of	1,000
Number of members in a team	10,000
Number of owners per team	100
Number of org-wide teams allowed in a tenant	5
Number of members in an org-wide team	5,000
Number of teams a global admin can create	500,000
Number of teams a Microsoft 365 or Office 365 organization can have	500,000²
Number of channels per team	200 (includes deleted channels)³
Number of Private channels per team	30
Number of members in a Private channel	250
Maximum number of members in an Office 365 group that can be converted to a team	10,000
Channel conversation post size	Approximately 28 KB per post4

1 Any directory object in Azure Active Directory counts towards this limit. Global admins are exempt from this limit, as are apps calling Microsoft Graph using application permissions.

2 This limit includes archived teams.

3 Deleted channels can be restored within 30 days. During these 30 days, a deleted channel continues to be counted towards the 200 channel per team limit. After 30 days, a deleted channel and its content are permanently deleted and the channel no longer counts towards the 200 channels per team limit.

4 28 KB is an approximate limit because it includes the message itself (text, image links, etc.), @-mentions, number of connectors, and reactions.

Messaging

Chat

Users who participate in conversations that are part of the chat list in Teams must have an Exchange Online (cloud-based) mailbox for an admin to search chat conversations. That's because conversations that are part of the chat list are stored in the cloud-based mailboxes of the chat participants. If a chat participant doesn't have an Exchange Online mailbox, the admin won't be able to search or place a hold on chat conversations. For example, in an Exchange hybrid deployment, users with on-premises mailboxes might be able to participate in conversations that are part of the chat list in Teams. However, in this case, content from these conversations isn't searchable and can't be placed on hold because the users don't have cloud-based mailboxes. (For more, see How Exchange and Microsoft Teams interact.)

Teams chat works on a Microsoft Exchange backend, so Exchange messaging limits apply to the chat function within Teams.

CHATFeature Maximum limit

Number of people in a private chat1	250
Number of people in a video or audio call from chat	20
Number of file attachments2	10
Chat size	Approximately 28 KB per post3

1 If you have more than 20 people in a chat, the following chat features are turned off: Outlook automatic replies and Teams status messages; typing indicator; video and audio calling; sharing; read receipts. The "Set Delivery Options" button (!) is also removed when private group chats contain more than 20 members.

2 If the number of attachments exceeds this limit, you'll see an error message.

3 28 KB is an approximate limit because it includes the message itself (text, image links, etc.), @-mentions, and reactions.

Emailing a channel

If users want to send an email to a channel in Teams, they use the channel email address. When an email is part of a channel, anyone can reply to it to start a conversation. Here are some of the applicable limits for sending email to a channel.

EMAILING A CHANNELFeature Maximum limit

Message size1	24 KB
Number of file attachments2	20
Size of each file attachment	Less than 10 MB
Number of inline images2	50

1 If the message exceeds this limit, a preview message is generated and the user is asked to download and view the original email from the link provided.

2 If the number of attachments or images exceeds this limit, you'll see an error message.

For more information, see Exchange Online limits.

 Note

Message size, file attachments, and inline images limits are the same across all Microsoft 365 and Office 365 licenses.

Channel names

Channel names can't contain the following characters or words.

CHANNEL NAMES   

Characters	~ # % & * { } + / \ : < > ? | ' " , .
Characters in these ranges	0 to 1F 80 to 9F
Words	forms, CON, CONIN$, CONOUT$, PRN, AUX, NUL, COM1 to COM9, LPT1 to LPT9, desktop.ini, _vti_

Channel names also can't start with an underscore (_) or period (.), or end with a period (.).

Meetings and calls

 Important

In April, we announced that temporary default limit increases would be enabled for Microsoft 365 live events to help better support customers, through July 1st. To continue meeting the needs of customers, we will extend the temporary default limits until October 1, 2020. Live events hosted in Teams, Stream, and Yammer will continue to temporarily support events for up to 20,000 attendees, 16 hours in length, and 50 events happening simultaneously. Additionally, customers can host a live event in Stream for up to 100,000 attendees when planned though the Microsoft live events assistance program.

MEETINGS AND CALLSFeature Maximum limit

Number of people in a meeting (can chat and call in)	300
Number of people in a video or audio call from chat	20
Max PowerPoint File Size	2GB
Teams keeps meeting recordings that don't get uploaded to Microsoft Stream, available for local download	20 days

Meeting expiration

MEETING EXPIRATIONMeeting type Meeting expires after this much time Each time you start or update a meeting, expiration extends by this much time

Meet now	Start time + 8 hours	N/A
Regular with no end time	Start time + 60 days	60 days
Regular with end time	End time + 60 days	60 days
Recurring with no end time	Start time + 60 days	60 days
Recurring with end time	End time of last occurrence + 60 days	60 days

 Note

Microsoft Teams meetings have a time limit of 24 hours.

Teams live events

TEAMS LIVE EVENTSFeature Maximum limit

Audience size	10,000 attendees
Duration of event	4 hours
Concurrent live events running in a Microsoft 365 or Office 365 organization 1	15

1 You can schedule as many live events as you want, but you can only run 15 at a time. As soon as the producer joins a live event, it's considered to be running. The producer who attempts to join the 16th live event gets an error.

For more information about live events and a comparison of Teams live events to Skype Meeting Broadcast, go to Teams live events and Skype Meeting Broadcast.

 Important

Microsoft 365 live event limit increases

To help customers meet rapidly changing communication needs, Microsoft 365 live events will temporarily raise default limits until October 1, 2020, for live events hosted in Teams. The following increases are being rolled out:

• Attendee limit: events can support up to 20,000 attendees
• Concurrent events: 50 events can be hosted simultaneously across a tenant
• Event duration: event length has been increased to 16 hours per broadcast

Presence in Outlook

Teams presence in Outlook is supported on the Outlook 2013 desktop app and later. To learn more about presence in Teams, see User presence in Teams.

Storage

Each team in Microsoft Teams has a team site in SharePoint Online, and each channel in a team gets a folder within the default team site document library. Files shared within a conversation are automatically added to the document library, and permissions and file security options set in SharePoint are automatically reflected within Teams.

 Note

Each private channel has its own SharePoint site collection.

If you don't have SharePoint Online enabled in your tenant, Microsoft Teams users cannot always share files in teams. Users in private chat also cannot share files because OneDrive for Business (which is tied to the SharePoint license) is required for that functionality.

By storing the files in the SharePoint Online document library and OneDrive for Business, all compliance rules configured at the tenant level will be followed. (For more, see How SharePoint Online and OneDrive for Business interact with Microsoft Teams.)

Because Teams runs on a SharePoint Online backend for file sharing, SharePoint limitations apply to the Files section within a Team. Here are the applicable storage limits for SharePoint Online.

TABLE 8Feature Microsoft 365 Business Basic Microsoft 365 Business Standard Office 365 Enterprise E1 Office 365 Enterprise E3 Office 365 Enterprise E5 Office 365 Enterprise F1

Storage	1 TB per organization plus 10 GB per license purchased	1 TB per organization plus 10 GB per license purchased	1 TB per organization plus 10 GB per license purchased	1 TB per organization plus 10 GB per license purchased	1 TB per organization plus 10 GB per license purchased	1 TB per organization
Storage for Teams Files	Up to 25 TB per site collection or group	Up to 25 TB per site collection or group	Up to 25 TB per site collection or group	Up to 25 TB per site collection or group	Up to 25 TB per site collection or group	Up to 25 TB per site collection or group
File upload limit (per file)	100 GB	100 GB	100 GB	100 GB	100 GB	100 GB

Channels are backed by folders within the SharePoint Online site collection created for the team, so file tabs within Channels share the storage limits of the team they belong to.

For more information, see SharePoint Online limits.

Class teams

Microsoft Teams for Education provides templates designed for unique education scenarios, such as classroom teaching. More information about team types, including class teams, is available in Choose a team type to collaborate in Microsoft Teams.

A class team is a template type with additional apps included, and with limits separate to the number of team members.

 Note

Using class teams requires an Office 365 Education license.

Limits for class teams are listed in the following table:

CLASS TEAMSFeature Maximum limit

Number of members in a team	See the Teams and channels section of this article
Number of members to use Assignments in a class team	200
Number of members to use a OneNote Class Notebook in a class team	200

A class team can support more than 200 members. However, if you plan to use either the Assignments app or Class Notebook app within your team, you will need to keep the number of members below the maximum limits above.

Tags

TAGSFeature Maximum limit

Number of tags per team	100
Number of suggested default tags per team	25
Number of team members assign to a tag	100
Number of tags assigned to a user	25

Contacts

Teams uses these contacts:

• Contacts in your organization's Active Directory
• Contacts added to the user's Outlook default folder

Teams users can communicate with anyone in your organization's Active Directory and can add anyone in your organization's Active Directory as a contact and to their contact lists by going to Chat > Contacts or Calls > Contacts.

Teams users can also add a person who isn't in your organization's Active Directory as a contact by going to Calls > Contacts.

Browsers

Teams fully supports the following Internet browsers, with noted exceptions for calling and meetings. This table applies to operating systems running on desktop computers.

BROWSERSBrowser Calling - audio, video, and sharing Meetings - audio, video, and sharing1 2 3

Internet Explorer 11	Not supported	Meetings are supported only if the meeting includes PSTN coordinates. To attend a meeting on IE11 without PSTN coordinates, users must download the Teams desktop client. Video: Not supported Sharing: Incoming sharing only (no outgoing)  Microsoft 365 apps and services will not support Internet Explorer 11 starting August 17, 2021 (Microsoft Teams will not support Internet Explorer 11 earlier, starting November 30, 2020). Learn more. Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and follows the Lifecycle Policy for the product on which it is installed.
Microsoft Edge, RS2 or later	Fully supported, except no outgoing sharing4	Fully supported, except no outgoing sharing
Microsoft Edge (Chromium-based), the latest version plus two previous versions	Fully supported	Fully supported
Google Chrome, the latest version plus two previous versions	Fully supported	Fully supported Sharing is supported without any plug-ins or extensions on Chrome version 72 or later.
Safari 13+	1:1 calls not supported. Group calls supported with full audio support. Video: Incoming only Sharing: Incoming sharing only (no outgoing)	Meetings are supported with full audio support. Video: Incoming only Sharing: Incoming sharing only (no outgoing)
Firefox, the latest version plus two previous versions	Not supported	Meetings are supported only if the meeting includes PSTN coordinates. To attend a meeting on Firefox without PSTN coordinates, users must download the Teams desktop client. Video: Not supported Sharing: Incoming sharing only (no outgoing)
Safari versions before 13	Not supported	Meetings are supported only if the meeting includes PSTN coordinates. To attend a meeting on Safari without PSTN coordinates, users must download the Teams desktop client. Video: Not supported Sharing: Incoming sharing only (no outgoing) Safari is enabled on versions higher than 11.1 in preview. While in preview, there are known issues with Safari's Intelligent Tracking Prevention.

1 To give and take control of shared content during sharing, both parties must be using the Teams desktop client. Control isn't supported when either party is running Teams in a browser. This is due to a technical limitation that we're planning to fix.

2 Blur my background isn't available when you run Teams in a browser. This feature is only available in the Teams desktop client.

3 Teams meetings on browsers are limited to a single incoming video feed of active speaker.

4 Edge RS2 or later doesn't support sending real-time audio and video traffic through HTTP proxies.

 Note

As long as an operating system can run the supported browser, Teams is supported on desktop computers. For example, running Firefox on the Linux operating system is an option for using Teams.

For mobile operating systems, we recommend that you run the Teams app, available from the Android and iOS stores. Running Teams in a mobile operating system is supported, but many features are unavailable.

Operating systems

For information about operating system requirements, see Get clients for Microsoft Teams.