May 02 2019 04:41 PM - edited May 07 2019 04:33 PM
Good news!
We've heard your feedback here on Tech Community as well as UserVoice that you really just want to:
Over the next few days, you will have more options when managing your group calendar: Just invite anyone you want. If you want to invite the entire group, simply add the group to the attendees list.
This change gives a lot more flexibility to the group calendar surface:
Across Outlook, not much is changing:
Try it out, and let us know what you think!
Cheers,
Ethan
May 13 2020 02:07 AM
When do we gain these kinds of features within Micorosft Teams when scheduling a meeting within Channels?
Jun 17 2020 12:17 PM
Sigh. We're running into this issue too. Our sales team wants to send meeting invites to a subset of the MS Team members and include a common calendar so everyone can see information about the meetings but not be required or optional attendees. I thought it'd be great to use the MS Teams Office 365 Group calendar, and then I learned there's no way to invite just the calendar without inviting the entire Team/Office 365 Group. I think we'll have to switch to a separate Shared mailbox. It may work, but it's messy since there'll be yet another Calendar and the Group Calendar will go completely unused.
Aug 04 2020 11:04 AM
@Ethan Li There seems to be bug with "brownbag" style meetings.
Whenever, there are any changed to already created "brownbag" style meeting, the change invitation gets sent to all members in the group, who were not originally targeted.
Basically, in the meeting update, even if the group was not invited explicitly (and also not visible in the 'To:' participant list), the group will add itself to the updated meeting invite, and gets sent to the whole group (i.e. every member).
This seems to defeat the whole purpose of "brownbag" style meeting.
Is there any fixes for this?
Aug 19 2020 11:20 AM
Hi @Ethan Li,
I tried the Brownbag-style and it works but only if the event is one day. For instance, I want to be able to add my vacation on the group calendar but with only my manager as the attendee. When I take vacation, lets say Fri-Mon - this ability to only add selective attendees doesn't work.
Is there a reason for this? How might I work around this?
Thanks!
Nov 09 2020 01:16 AM
@Ethan Li There appears to be a bug for us still with this feature in Outlook Desktop (for Windows). The group is still being added and sent invites even when its just an Appointment. Seems to work ok from OWA, but our users are not used to working in OWA. I provide training for the WHO on Microsoft products, so I'd love to be able to give our users the correct, easy, bug free way to do this. Could we troubleshoot?
Jan 29 2021 05:27 AM
@Ethan Li-- this is not resolved and I believe you are underestimating the implications.
I organise Teams where the majority is not in my organisation. Many of whom have no experience with MS Teams. They want to schedule meetings within channels and invite a subset of people to progress. The default is that the entire group will receive the invite - every time. Why?
This is contrary to what MS Team should be. I want to share notes and mabye whiteboard with all so that they CAN follow. But not everybody is involved all the time. I do not want to bother them.
Please read the comments on UserVoice and here again and open the issue.
https://techcommunity.microsoft.com/t5/microsoft-teams/how-to-not-include-entire-team-when-creating-...
Jan 29 2021 05:31 AM
@GeorgV - thanks for adding your voice to this. This is probably THE most frustrating, wasted opportunity, in all of the (generally fantastic) Microsoft tools. It's the same with Teams Channel invites where the Microsoft help pages even say that only the people added to the Required field will be invited, but that's simply not the case - everyone with access to the Team turns up to the meetings.
Please Microsoft, get this fixed, it's been a problem for far too long!
Mar 14 2022 08:45 PM
Mar 25 2022 12:19 PM
Mar 25 2022 12:23 PM
Jun 20 2022 01:49 PM
@Ethan Li I just now seen your response from 2019!! OMG look at all the time wasted but I'm, so excited to connect now Ethan or 007 ;)
Jan 23 2023 02:10 AM
@Ethan Li Welcome to 2023! And this issue still appears to be unresolved.
We want to use Teams as our main source of information and to run our meetings schedules. However, we have the problem that creating a meeting invite (single or recurring) for selected members of the group still ends up sending the invite to the whole group. What is the point of specifying required and optional attendees if it alerts everyone anyway and clogs up their inboxes?
Is this ever going to be fixed or do we need to look at using an alternative software solution? We are starting to regret the move away from our previous business comms solution :(
May 17 2023 05:41 AM
Aug 05 2023 01:05 AM