Invite who you want in group calendars

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Microsoft

Good news!

 

We've heard your feedback here on Tech Community as well as UserVoice that you really just want to: 

  1. Put something on a shared group calendar
  2. Pick whomever you want to invite, which may not be the group itself.

Over the next few days, you will have more options when managing your group calendar: Just invite anyone you want. If you want to invite the entire group, simply add the group to the attendees list.

 

This change gives a lot more flexibility to the group calendar surface:

  • Invite no one: this is good for putting milestones on the calendar as a visual reminder that it's coming up. If you want to add a copy of it to your own personal calendar, you can "Add to my calendar". This is also great for a vacation calendar, where you can create a ? vacation ? event on the group calendar.
  • "Brownbag-style events": A lunchtime learning session is typically not mandatory for attendees, but is required for the organizer and the presenter. Now, you can create an event on the group calendar and add specific individuals without adding the group itself to the attendees list. This way, those individuals will get an invite from the group, and group members can freely add the event to their calendars. This is also good if you want your vacation time on the group calendar, as well as your manager's calendar.
  • Invite the group and anyone else:  For group meetings where you'd like everyone in the group to attend and edit, this is best. This is particularly handy for recurring meetings that take place over the course of many months where the a single organizer may not be around for its entire desired lifetime (i.e., if someone goes on vacation or leaves the team).

Across Outlook, not much is changing:

  • In Outlook for Windows, removing the group from a group meeting will now, in fact, actually not sent the group an invitation.
  • In the new Outlook on the web, we've updated the tooltips to match the functionality.
  • In the classic Outlook on the web, we won't be supporting this update.
  • In Outlook for iOS and Android, group calendaring is coming soon. ;)

Try it out, and let us know what you think!

Annotation 2019-05-07 163245.jpg

 

 

Cheers,

Ethan

42 Replies
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When do we gain these kinds of features within Micorosft Teams when scheduling a meeting within Channels?

Sigh.  We're running into this issue too.  Our sales team wants to send meeting invites to a subset of the MS Team members and include a common calendar so everyone can see information about the meetings but not be required or optional attendees.  I thought it'd be great to use the MS Teams Office 365 Group calendar, and then I learned there's no way to invite just the calendar without inviting the entire Team/Office 365 Group.  I think we'll have to switch to a separate Shared mailbox.  It may work, but it's messy since there'll be yet another Calendar and the Group Calendar will go completely unused.

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@Ethan Li There seems to be bug with "brownbag" style meetings. 

Whenever, there are any changed to already created "brownbag" style meeting, the change invitation gets sent to all members in the group, who were not originally targeted.

Basically, in the meeting update, even if the group was not invited explicitly (and also not visible in the 'To:' participant list), the group will add itself to the updated meeting invite, and gets sent to the whole group (i.e. every member).

This seems to defeat the whole purpose of "brownbag" style meeting.

Is there any fixes for this?