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Being an event organizer
Being an event organizer can be rewarding and stressful! Here are some pro tips I've learned from producing many events across my career and especially since March, 2020: 1. Exhale - No one knows what your show is supposed to be but you. The calmer you can stay while you are delivering your content the better for you, your technical team and your talent (presenters). 2. Rehearse - If you are producing an executive town hall or more formal event there is no replacement for bringing everyone together to review the "show flow" or what is going to happen when. Knowledge and practice is power. 3. Digital is different - Having more engaging content and keeping your audience's eyes moving is an important part of ensuring you don't have drop off during the course of your event. Shorter sessions, more breaks, switching content views are all tools you can use to keep things interesting. I hope you will all share your own tips for other event organizers here!
Option to remove sharing suggestion after Teams webinar registration
After an individual registers for a public Teams webinar, they are given a sharing suggestion - a link to the registration page + social media links. Is there an option to remove these? Of course the webinar link is public, but in some cases people may prefer to not overshare it - they are targeting certain individuals to attend. See picture for what I'd like to turn off (red box is the section I'd like to see disappear): If there is an option for a registration code to be able to register, that would be a reasonable alternative to help limit it to invited individuals. I didn't see that option either. Thanks Alex
Technical Readiness
Technical readiness is essential to a great event. It can seem daunting but a virtual event can be something as simple as a training you provide to employees via a Teams meeting with your webcam or something more complex like a leadership town hall. You can find all the information you need to get ready in our playbook but this post is for "truth from the trenches". What are tips you have for other event organizers, producers or IT folks who are new to supporting events? Mine are: 1. Triple check your desktop setup - turn off notifications, finish updates, close unnecessary apps 2. Create a recording of any live demos for backup or to simply "roll" when the time is right 3. Always, always be friends with your tenant admin in IT if this isn't you. Make a point to have a relationship with these folks so you can go over details or get help if needed. There's so much more 🙂 but that's in the playbook here: https://aka.ms/VirtualEventPlaybookAllowing anonymous presenters in Teams Live Events
Microsoft will soon support allowing anonymous presenters in Microsoft Teams Live Events. Using this feature you can: Allow anonymous/external presenters Manage settings while scheduling the live event Read more about this feature & its release timeline at: Allowing anonymous presenters in Teams Live EventsTownhall meetings unable to disable attendee response
Hi, Is there a way to disable the email notification response for when attendees accept/decline the townhall meeting? I know I can disable the email entirely but this option prevents me from adding a distribution list or attendees directly into the townhall meeting setup in teams. Is adding a link to the townhall meeting and putting it in a seperate outlook calendar meeting the only option to not get the response from the meetings? Why is this not disabled by default? Townhall meetings are meant for large numbers of attendees. Nobody wants 800+ notification emails in their inbox. Please let me know if there is another way to do this.Assistance on Microsoft Townhalls, Live events and Webinars
Dear All, We hope you're enjoying our new Teams Town Halls! To further support your event experience, we’re excited to introduce the Microsoft Live Event Assistance Program (LEAP)—a complimentary service designed to help you seamlessly plan and execute your events (New Teams Townhalls, Live events, Webinars) What Does LEAP Offer? This free program connects you with Microsoft event experts who can assist with: Training and demos Configuration support Assistance before, during, and after your Town Halls, webinars, or live events Whether you're transitioning from Teams Live Events to Town Halls or planning future events, our team is here to guide you every step of the way. How to Access Free Support To receive assistance for your Microsoft events, simply log a support case with our experts. Please bookmark or update the following links to submit your request: Microsoft events assist portal (LEAP) Microsoft free support for your events (LEAP) Important Notes for First-Time Users Profile Creation: On your first visit, you may be prompted to create a profile. If redirected to a form that doesn’t mention LEAP, simply revisit Live Event Assist after profile creation. When submitting your support request, please follow these guidelines: Product Family: Cloud and Online Services Product: Live Events Assistance Program (LEAP) Support Type: Professional No Charge Issue Description: Title: Live Events Assistance Request Event Date and Duration Event Location Note: Use your work contact details (corporate email). Personal accounts such as Outlook or Gmail are not supported. If you're an event attendee, please contact your event host for assistance. Additionally, our team can assist with Microsoft eCDN-related queries. Learn More To explore the full benefits of the LEAP program, visit: Microsoft Virtual Event Guidance We look forward to helping you make your events a success!Teams Webinar Can't edit internal presenter bio
Trying to set up a new webinar but I'm not able to edit the bio of an internal presenter. I'm organizer and presenter but I can't edit the bio because the save button is greyed out. I have already tried it with Teams for Windows, Teams for Mac and also in the browser. The same result everywhere, the button is greyed out. In contrast, I can edit and save the theming. Duplicating an older webinar (where the correct bio is already included) cannot be saved either. Error message "Something went wrong, and we need to try again." I think this is a "new" Teams related issue but I'm not sure. Any idea. Thomas
Teams Town Hall - preventing meeting responses when publishing the event
When publishing Town Hall events, is there some magical switch that needs to be thrown to prevent all of the meeting replies from being sent back to the publisher? Not finding much on this anywhere. I had a person publish an event to 1500 people (via distribution list) to ensure the event was on calendars, and received hundreds of responses. It seems like that would/should default to no responses, but those features are unavailable in the Teams calendar (only in Outlook). Suggestions?
