Aug 09 2023 02:06 PM
Aug 09 2023 02:06 PM
I am looking for a way to create a Teams meeting invite to copy and paste into an email which includes the meeting information, including Topic, Date and Time (including time zone), meeting links, and call-in numbers. This is very simple in Zoom, and there is even a button to copy the invite to the clipboard. I can't find a way to do this in Teams.
Aug 09 2023 11:09 PM
Creating a Teams meeting invite to paste into an email is slightly different from Zoom, but it's still quite straightforward. Here's how you can do it:
Schedule the Meeting:
a. Open Microsoft Teams.
b. Click on the "Calendar" tab on the left-hand side.
c. Click on the "+ New meeting" button in the top right corner.
Fill in Meeting Details:
a. Enter the meeting details:
Title/Topic: Enter a descriptive title for your meeting.
Date: Choose the meeting date.
Time: Select the meeting start and end times, including the time zone (click on the time zone to change it if needed).
a. In the "Add required attendees" field, add the email addresses of the people you want to invite.
a. Click on "Meeting options" to customize settings like who can present, allowing anonymous users, etc. This step is optional.
Copy Meeting Details:
a. After setting up the meeting, click on the "Send" button at the bottom right.
b. A new window will appear with the meeting details. Here you can see the Join Microsoft Teams Meeting link, the Dial-in number, and the Conference ID.
c. Select and copy the entire meeting details, including the link, dial-in number, and conference ID. You can do this by clicking and dragging your cursor over the text, then right-clicking and selecting "Copy," or by pressing Ctrl+C (Windows) or Command+C (Mac).
a. Open your email client and start composing a new email.
b. Paste the copied meeting details into the body of the email. You can do this by right-clicking and selecting "Paste," or by pressing Ctrl+V (Windows) or Command+V (Mac).
Send the Email:
a. Complete the email by adding any additional information or instructions.
b. When you're ready, send the email to your recipients.
While Microsoft Teams may not have a dedicated "Copy to Clipboard" button like Zoom, you can still easily copy and paste the meeting details from the meeting invitation window into your email.
Aug 17 2023 10:24 AM
Is there a way to make a request to Microsoft to revise the Teams app to make this process easier?
Aug 18 2023 12:03 AM - edited Aug 18 2023 12:03 AM
@MSblog33 Hey,the easiest way is to simply schedule a Microsoft Teams meeting and invite your attendees. All of the details will be included in the invite, you don't need to copy/paste any content into an email.
If you're using the Teams app, you can do it directly from the Calendar: Schedule a meeting in Microsoft Teams - Microsoft Support
Or you can schedule a meeting in Outlook with the Teams plugin: Schedule a Microsoft Teams meeting from Outlook - Microsoft Support
Also, keep in mind, f you need the dial-in phone numbers, your organisation will need to be set up for Audio Conferencing.