How to Create a Teams Meating Invite to Paste into an Email

Copper Contributor

I am looking for a way to create a Teams meeting invite to copy and paste into an email which includes the meeting information, including Topic, Date and Time (including time zone), meeting links, and call-in numbers. This is very simple in Zoom, and there is even a button to copy the invite to the clipboard. I can't find a way to do this in Teams.

3 Replies


Creating a Teams meeting invite to paste into an email is slightly different from Zoom, but it's still quite straightforward. Here's how you can do it:

Schedule the Meeting:

a. Open Microsoft Teams.
b. Click on the "Calendar" tab on the left-hand side.
c. Click on the "+ New meeting" button in the top right corner.

Fill in Meeting Details:

a. Enter the meeting details:

Title/Topic: Enter a descriptive title for your meeting.
Date: Choose the meeting date.
Time: Select the meeting start and end times, including the time zone (click on the time zone to change it if needed).
Add Participants:

a. In the "Add required attendees" field, add the email addresses of the people you want to invite.

Meeting Options:

a. Click on "Meeting options" to customize settings like who can present, allowing anonymous users, etc. This step is optional.

Copy Meeting Details:

a. After setting up the meeting, click on the "Send" button at the bottom right.
b. A new window will appear with the meeting details. Here you can see the Join Microsoft Teams Meeting link, the Dial-in number, and the Conference ID.
c. Select and copy the entire meeting details, including the link, dial-in number, and conference ID. You can do this by clicking and dragging your cursor over the text, then right-clicking and selecting "Copy," or by pressing Ctrl+C (Windows) or Command+C (Mac).

Compose Email:

a. Open your email client and start composing a new email.
b. Paste the copied meeting details into the body of the email. You can do this by right-clicking and selecting "Paste," or by pressing Ctrl+V (Windows) or Command+V (Mac).

Send the Email:

a. Complete the email by adding any additional information or instructions.
b. When you're ready, send the email to your recipients.

While Microsoft Teams may not have a dedicated "Copy to Clipboard" button like Zoom, you can still easily copy and paste the meeting details from the meeting invitation window into your email.

Is there a way to make a request to Microsoft to revise the Teams app to make this process easier?

@MSblog33 Hey,the easiest way is to simply schedule a Microsoft Teams meeting and invite your attendees. All of the details will be included in the invite, you don't need to copy/paste any content into an email. 


If you're using the Teams app, you can do it directly from the Calendar: Schedule a meeting in Microsoft Teams - Microsoft Support


Or you can schedule a meeting in Outlook with the Teams plugin: Schedule a Microsoft Teams meeting from Outlook - Microsoft Support


Also, keep in mind, f you need the dial-in phone numbers, your organisation will need to be set up for Audio Conferencing.