Blank area in the cell when printing.

Copper Contributor

Row or line break turn to blank area in the cell when printing. Cell size changes from 5 lines to 4 lines and one blank row when printing.

3 Replies


The issue you are encountering with blank areas in cells when printing Excel worksheets can be caused by several factors, such as cell formatting, page setup settings, or printer settings. Here are some steps to troubleshoot and resolve this issue:

Check Cell Formatting

1. Check for Hidden Characters:

    • Ensure there are no hidden characters (e.g., spaces, line breaks) in your cells. You can use the formula =LEN(A1) to see if the length of the text matches what you expect.

2. Adjust Row Height:

  • Sometimes, row heights can be manually set to a fixed size, which might not match the content when printed. Select the rows and right-click to choose "Row Height." Ensure it's set to "AutoFit Row Height."

Adjust Page Setup

1. Margins and Scaling:

  • Go to the "Page Layout" tab and check the margins and scaling options. Ensure they are set appropriately for your content.
  • You can also try setting the scaling to "Fit Sheet on One Page" to see if it resolves the issue.

2. Print Area:

  • Define the print area to ensure only the required cells are included. Highlight the cells you want to print, then go to "Page Layout" > "Print Area" > "Set Print Area."

Check Print Settings

1. Print Preview:

  • Always check the "Print Preview" before printing. This helps identify if the issue appears on the screen as it will on paper.
  • Adjust the settings directly from the Print Preview screen if necessary.

2. Printer Properties:

  • Ensure the printer settings are correctly configured. Sometimes printer settings like "Fit to Page" can alter the layout.

Other Troubleshooting Steps

1. Clear Formatting:

  • Sometimes, excess formatting can cause issues. Select the cells and use "Clear All" in the "Editing" group under the "Home" tab to remove all formatting, and then reapply only the necessary formatting.

2. Check for Merged Cells:

  • Merged cells can sometimes cause unexpected behavior when printing. Unmerge any cells that might be contributing to the problem and see if it resolves the issue.

Steps to Follow in Excel

1. Select the Problematic Cell:

  • Identify the cell with the issue.

2. Remove Extra Line Breaks:

  • Press Alt+Enter within the cell to check for and remove any extra line breaks.

3. AutoFit Row Height:

  • Select the entire row by clicking the row number.
  • Right-click and choose "Row Height" > "AutoFit Row Height."

4. Print Preview:

  • Go to "File" > "Print" and check the Print Preview. Ensure there are no blank rows appearing.

5. Adjust Cell Content:

  • Manually adjust the content to fit within the desired number of lines. Sometimes, reducing the font size slightly or adjusting the text can help fit the content better. The text and steps were edited with the help of AI.

By following these steps, you should be able to identify and resolve the issue of blank areas appearing in cells when printing from Excel. If none of these steps help you, it might be helpful to share a sample (with out sensitive data) of the document for more specific troubleshooting. Additional I recommend adding more information to your topic. Information such as Excel version, operating system, storage medium, file extension, etc.In this link you will find some more information about it:

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Thank you for making an effort! I think i found a way around this problem. And this helped! So thank you very much. BR Akbar
It's always nice when you share knowledge here in the forum :-).
The solution you found could also help others here who might have a similar problem.