Forum Discussion
Changes to meeting recordings - saved to OneDrive and SharePoint instead of Stream.
Hello!
This is a rather big change and something I just want to send a heads up to all. Obviously it's posted in Message center (MC222640) and this is a copy/paste of the information for those who don't have access.
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We’re changing the storage for new Teams meeting recordings to be stored on, and served from, OneDrive and SharePoint (ODSP) - instead of Microsoft Stream (Classic). Customers are able to opt in, opt out, or take no action with regard to these changes.
This change will apply to customers who either opt in or take no action following this announcement.
Key points:
- Microsoft 365 Roadmap ID: https://www.microsoft.com/microsoft-365/roadmap?filters=&featureid=67138
- Timing:
- Early October (October 5, 2020) – You can enable the Teams Meeting policy to have meeting recordings saved to OneDrive and SharePoint instead of Microsoft Stream (Classic)
- End of October (October 31, 2020) – Meeting recordings in OneDrive and SharePoint will have support for English captions via the Teams transcription feature.
- Early to mid-November (Rolling out between November 1 -15 , 2020) – All new Teams meeting recordings will be saved to OneDrive and SharePoint unless you delay this change by modifying your organization’s Teams Meeting policies and explicitly setting them to “Stream”
- Q1 2021 – No new meeting recordings can be saved to Microsoft Stream (Classic); all customers will automatically have meeting recordings saved to OneDrive and SharePoint even if they’ve changed their Teams meeting policies to Stream”
- Rollout: Tenant level
- Control: https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change
How this will affect your organization:
This change impacts your organization in several ways:
- New features
The move to ODSP immediately unlocks long-awaited features including external and guest sharing, retention policy application (https://docs.microsoft.com/microsoft-365/compliance/apply-retention-labels-automatically), GoLocal support, and BYOK support for customers, with improved transcription quality, speaker attribution, transcript content search, and other features to follow in CY2021.
- Meeting storage
Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folderlabeled “Recordings” under a folder named after the channel under the Team’s document library.
- Permissions
All meeting invitees - except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organizer or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.
- Feature gaps
The following gaps exist today:
- Ability to block download of the video by meeting participants
- Ability to view and edit the transcript in the player, but closed captions will be present
- Non-English language transcripts/captions
- Variable playback speed in video player
Transcript timeframe search (e.g., to find a specific point in time when something was discussed)
What you need to do to prepare:
Customers are able to opt in, opt out, or take no action with regard to these changes. Changes in this communication will apply to customers who either opt in or take no action.
Tenant admins can opt in or opt out of OneDrive and SharePoint as the Teams meeting recording storage location via a Teams policy in PowerShell. Additionally, customers who wish to have captions for their meetings will need to enable transcript recording in Teams.
In Q1 CY2021, saving Teams meeting recordings to Microsoft Stream (Classic) will no longer be allowed. Precise dates will be communicated in a subsequent post.
Learn more: https://docs.microsoft.com/MicrosoftTeams/tmr-meeting-recording-change
EmileRec Hello! I haven't had a chance to try this so I can't say anything about the inheritance and if they can actually delete the recording. But it's a good question and the official docs aren't clear about it.
In your scenario you're using a channel meeting and permissions are inherited from the owners and members list in the channel as per this description.
Who has the permissions to view the meeting recording?
- For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
- For Channel meetings, permissions are inherited from the owners and members list in the channel.
https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change#frequently-asked-questions
Then you have a couple of disclaimers saying:
- "Only the organizer of the meeting (non-channel) and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording."
- "In Q1 of 2021, only the meeting recorder and organizer will be able to download the meeting recording. All other attendees will only be able to view it."
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_meetingrecordingstorage
So I suppose you have to edit the permissions when recording a channel meeting (SharePoint) as the permissions are inherited. At least for now.
82 Replies
So currently in the Stream portal, global admins have the ability to manage all videos in Stream. I am assuming this will be taken away and revert back to SharePoint/OneDrive permissions.
Is this correct?
Also how long will the Stream portal be available for recordings currently held there?
Neil
neilcarden Hi, I've never been a "Stream admin" managing recordings, but the process and permissions will differ when the change is made to the new storage locations. Classic Stream will be retired eventually.
You can read all about in the attached links.
https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change
https://docs.microsoft.com/en-us/stream/streamnew/classic-migration
I tried testing this to our tenant. This is my scenario:
- 2 internal users in the call (the organizer and another presenter)
- One user does the recording
- Recording is visible in the chat
- The one who triggered the recording sees it in their OneDrive storage
- PROBLEM: The other user sees the recording in chat, however, sees the error as seen in my screenshot below.
Am I missing any setting?
natpascual1330 Hi, the permissions follow the meeting type and who clicked on record. The storage location also depends on this https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#permissions-or-role-based-access
If all seems to be OK but still get the error message you might be better of creating a support ticket with Microsoft. If you're not an admin yourself reach out to your IT admin to get help with that.
Noted on that. Here's another set of screenshots based on the permissions. Which is weird, it says it's shared with me (Nat Pascual), but if I check my permission, it says The user might not be able to access the item. But, at the bottom it says I have Read permissions. Am I understanding my having Read permissions wrong?
- Is this still rolling out? As we made the change to the global policy as outlined and confirmed using the relevant PowerShell command. But nearly two days later and we are still seeing stream as the storage location for channel meeting recordings.
Sam Gray Yep. https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change
Are you a large org? Took us about 2-3 days for it to change.
ChristianBergstrom we changed it approximately 12 days ago. We are an org with close to 1000 users.
Have confirmed the setting is RecordingStorageMode : OneDriveForBusiness. I've been checking every few days with either a channel or one:one meeting and they are all still stating saving to stream.
One limitation of the feature is the "ability to block download of the video by meeting participants". Should I read this the same as not being able to avoid that the meeting recording is published in the meeting chat?
I had a scheduled meeting with several attendants and after the meeting, the recording was posted in the chat available for all. Can I avoid the posting of the recording?
thank you
Ruka_Zill Hello! Many improvements are coming as this is work in progress. I'm attaching a couple of links below.
Basically everyone invited to the meeting will be able to view the recording. You can see exactly how it works here https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#permissions-or-role-based-access On the other hand by using channel recordings every other member’s permissions are based on the channel SharePoint permissions.
Do note as the recordings end up in your OneDrive (not channel meetings) you can control/stop access.
The improvements I mentioned (more coming)
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=70543
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=68761
hello ChristianBergstrom, thank you for your reply.
I hope I understand the improvements that you shared. I have seen them before, but do you think they would address the scenario that I am facing? In my case its not about the ability to download the recording, but instead, the fact that a message (incl a thumbnail) of the recording is posted and shared in the meeting chat.
In my scenario, I created a meeting event, which I am the host, to let's say 50 external users to my organization. As they join the meeting and admitted as guests, they have access to chat and other functionalities within the meeting event. At the end of the meeting, a chat event is left on your chatbox, and within that, as part of the chat tab (where you can see the attended join/left log) there will be the thumbnail of the recording.
Whether the guests can download/play or not the recording is a separate part of the process. For me its about the posting of the recording.
In the end, my problem with this behavior is that if the guests are external to my organization, they will not have access to neither SharePoint or Onedrive and therefore they will not have access to the recording, so for me, making them aware that a file is available and not being able to consume is "inconvenient".
ChristianBergstrom Currently, we only allow specific people to record meetings via Teams policy. However, we do not want them to automatically save to the cloud, so we disable Stream, which forces the user to download the recording locally. Since we cannot disable Sharepoint and OneDrive, is there going to be a way to prevent recordings from being saved to the cloud and continue to force users to download them?
Hello, as I understand it you’re already controlling this as you’re using policies for who’s allowed to record. But why would you like to prevent the automatic cloud storage in OneDrive/SharePoint? From my experience people will find other ways to share, such as third-party storage providers (if not disabled or by using sensitivity labels etc).
When you opt-in, or later being switched automatically, to the new storage location you’ll end up with the options and permissions as described in the docs (see below).
Azure Media Services will still be used for the recordings and will be uploaded to OneDrive/SharePoint if possible. If not, due to license for ex. the recordings will be downloadable from Azure, as in your current scenario.
For reference.https://petri.com/stream-moves-sharepoint
https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change
ChristianBergstrom - thanks for the update. From my perspective this is a step backwards in having people use O365 as one place to do everything. I regularly have 2, 3 or 4 meetings scheduled at the same time and I've been getting everyone to record the meetings so I can watch back at x2 speed to catch up. Will this feature be added in to OneDrive videos? To get the same experience I now need to download and upload the same meetings to Microsoft Stream. This is a manual process rather than the automated process you had before.
Also as someone who regularly records meetings for others this is going to eat away at my OneDrive storage. Is there a plan to increase OneDrive storage capacity to compensate?
Regards
BenHi! As for the ”feature gap” I can’t say really. But I know they are aiming to bring over the ones missing today. It will not happen until ~Q1 though as far as I know.
For most subscription plans, the default storage space for each user's OneDrive is 1024 GB. Depending on your plan and the number of licensed users, you can increase this storage up to 5 TB. One hour recording is about 400 MB.
If applicable you could use channel meetings as well (recordings go to SharePoint). See the table here
https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#permissions-or-role-based-access
ChristianBergstrom I think a limitation has been missed off. What about the ability to trim a meeting recording?
Re: What about the ability to trim a meeting recording?
I want to know this too. I couldn't find this missing feature on any roadmap (although I might have used the wrong search terms - apologies of so).
Does anyone know when the ability to trim a Teams Meeting recording video will appear on the OneDrive version (like used to be available in Stream). If you can link to the roadmap or feature request page for this, that would be awesome.
- Hello, all I know is that it will be available (being worked on) and is part of the existing "feature gap" as a consequence of the new storage location.
- Hi, will come but not until ~Q1 2021 as far as I know. In other words a couple of functionality gaps right now.
I have a couple of questions. I've opted into the change so I can preview the features ahead of a wider rollout.
1) There doesn't appear to be a natural way for external users to request access to meeting recordings. As an external user, when clicking on a recording within the meeting chat, I am presented with a Stream error 'Looks like there is an issue'. With the request access flow feature, I would assume external users would be presented with a screen to request access.
2) Meeting captions/transcript are not available. I understand that captions are not available in preview, but what exactly does this mean? If our tenant opts in to the OneDrive recording experience this year, are we technically previewing it? Will this leave us with a features gap where both captions and transcript on recordings are unavailable?
ChristianBergstrom What happens to the old recordings in Stream, once the move is made to ODSP? Will teachers still have access to their old Stream videos? Will their old Stream videos be automatically moved over to ODSP?
Thanks!
Amy
- Sorry, didn’t see your question until now.
”If you plan on deprecating adding to Stream, will existing videos stay as is and for how long?
Stream as a platform won't be deprecated in the near future. The videos that currently live in Stream will stay there until we start migrating. Upon migration, those videos will be migrated to OneDrive for Business or SharePoint as well. Check https://docs.microsoft.com/en-us/stream/streamnew/classic-migration for more information.”
Thanks for the information! It has a load of benefits to change to OneDrive and SP, however I still have questions on storage and the lifecycle of Stream :
- If all video's are stored in OD and SP, that means Personal storage and Tenant storage will increase. Will MS enlarge the basic storage capacitiy?
- If Stream is no longer the video hub for enterprises, will this be decommissioned in the future?
Thanks for your feedback ChristianBergstrom
Much appreciated ! 😉
- No worries! Have a look at the FAQ (to start with at least 😉
https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#frequently-asked-questions
ChristianBergstrom We currently control our external access to OneDrive and SharePoint by domain only. Will we continue to do that or will it just be opened up?
Julie_Biery1 Hello! I can't imagine that your external settings would be affected, and that is also confirmed as the official docs says:
Who has the permissions to view the meeting recording?
For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
For Channel meetings, permissions are inherited from the owners and members list in the channel.
You could always try a recording to experience the behavior in a real use case scenario.
