Microsoft Teams updates : Two presenters can share their screens
Summary Starting in late November 2026, Microsoft Teams will support simultaneous screen sharing by two Microsoft Teams will allow two presenters to share screens simultaneously in meetings starting late November 2026. This feature enhances collaboration by displaying both shared contents at once. Tenant admins can control this setting, and meeting organizers can enable or disable it per meeting. No compliance issues identified. Rollout Schedule: General Availability (Worldwide): We will begin rolling out in late November 2026 and expect to complete by mid-December 2026. Impact on Your Organization: This capability will be enabled for all meetings by default, allowing a second presenter to start sharing without requiring the first presenter to stop. When enabled, participants can see both shared content streams at the same time, creating a more seamless experience for scenarios such as comparing documents, presenting complementary information, or collaborating across multiple sources. Meeting organizers will also have a meeting option to control whether multiple presenters can share simultaneously in an individual meeting. Action Required/Recommendations: Organizations will have tenant-level admin control to determine whether simultaneous sharing is available to their users. Review your organization's sharing policies and inform users and support teams about the new experience.Microsoft Teams update: QR code protection for messages from external users
Microsoft Teams is adding extra security to protect users from phishing and fraud. QR code images sent by external users will be hidden by default. Users can choose to reveal the image before viewing or scanning the QR code. Rollout schedule Targeted Release: Beginning in October 2026 General Availability (Worldwide): Beginning in late October 2026 Impact on your organization Who is affected Organizations that allow communication with external users in Microsoft Teams. Users who receive Teams messages from external senders. Teams administrators and support teams that manage external collaboration policies. QR code images sent by external users will be blurred by default in Teams messages. Users can reveal the image if they trust the sender and want to scan the QR code. A blurred image does not mean the QR code has been identified as malicious. This protection will be applied automatically to QR codes received from external users. No admin configuration or policy changes are required. The feature will be enabled by default during the rollout. Action required and recommendations No admin action is required before rollout. Inform users that QR code images from external senders may appear blurred by default. Remind users to verify the sender before revealing or scanning QR codes. Review existing user education materials related to phishing awareness, QR code safety, and external collaboration. Update internal help desk documentation to reflect the new user experience. https://www.linkedin.com/feed/update/urn:li:activity:7520938452184408065/
MTR - Microphone drops during calls. Speaker works.
Dear experts, I'm using Microsoft Teams Rooms (Rally/Rally Plus + Logitech tap cat5e) with the latest version on Windows 11 25H2, and I'm experiencing the following issue: Problem: microphone drops during calls. Speaker works. Symptoms: - You hear occasional glitches or unexpected noise (such as clicking or popping) in the audio stream. - You might also see momentary visible glitches in a video stream. - and occasionally a USB audio or video device might stop working. Workaround - Unplug the device, and then reattach it to the computer. - If step 1 doesn't work, restart the computer. Kinda points me to a windows problem or a driver problem and not a teams problem, but still unclear on the cause I followed the steps described in this topic, but the issue still persists. https://learn.microsoft.com/en-us/troubleshoot/windows-client/setup-upgrade-and-drivers/usb-audio-video-devices-malfunction?source=docs#resolution Has anyone experienced the same issue? If so, could you please help me resolve it? Thank you in advance.Update: You can now control Teams Meeting Recording expiration notification emails
Hey Teams community, We've heard the feedback. For admins and users managing a high volume of meetings, TMR expiration emails can pile up fast. We've been working on giving you control, and that control is now here. What's new Tenant admins can now use a PowerShell cmdlet to suppress Teams Meeting Recording expiration and deletion notification emails across their organization. Notifications stay on by default (no change if you do nothing), but if you'd like to turn them off, here's how. Prerequisites Latest version of SharePoint Online Management Shell (download here). Note, it's Windows-only, so you'll need a Windows machine or Azure Virtual Desktop SharePoint Admin or Global Admin permissions Steps 1. Connect to your tenant powershell Connect-SPOService -Url https://<your-tenant>-admin.sharepoint.com 2. Check the current value powershell Get-SPOTenant | Format-List *Recording* False = notifications currently on (default). True = notifications suppressed. 3. Suppress notifications powershell Set-SPOTenant -DisableTeamsMeetingRecordingDeletedNotification $true You'll see a confirmation prompt — enter Y to proceed. 4. Verify powershell (Get-SPOTenant).DisableTeamsMeetingRecordingDeletedNotification True means you're all set. No more expiration emails for your tenant. Want to turn them back on later? Just run the same command with $false. What doesn't change Recordings still expire and delete on the same schedule No per-user settings, no UI changes. This is purely a tenant-level admin toggle We'll keep monitoring feedback, and as always, drop your questions below.
How are people keeping manager notes private in Teams without creating a mess of separate files?
We’re trying to get managers to keep better notes from 1:1s, performance conversations, development discussions, etc., but the privacy side gets messy pretty quickly. If everything goes into OneNote, Loop, or Word docs, managers end up with a bunch of separate files and folders for different employees. If they keep notes in Teams chats or meeting notes, it becomes harder to control what’s private, what’s shared with the employee, and what HR should actually be able to see. Has anyone found a clean setup in Microsoft 365 where managers can keep private employee notes without turning SharePoint/OneDrive into a filing cabinet?
Microsoft Teams transcription language settings
Hi! With a Microsoft 365 Business Premium license and a Copilot license, I can use transcription during a Teams meeting by setting the spoken language to Auto Detect. However, the transcription is sometimes inaccurate. Is there a way to limit the language detection scope? For example, is it possible that I select only English and Chinese, and Auto Detect is restricted to those two languages instead of also attempting to detect languages such as Spanish or French ?Teams Meetings Get AI Memories for Copilot
If your tenant has Microsoft 365 Copilot licenses, you’ll soon see meeting archive files generated by AI for Teams meetings. The files are stored in a SharePoint Embedded container, but they’re not intended for user consumption. Instead, AI tools like Copilot and the Facilitator agent will use meeting archive files to generate better responses to questions from meeting participants about what happened during meetings. It’s yet another file type to figure out how to govern. https://office365itpros.com/2026/10/21/ai-meeting-archive-files/
How are organisations monitoring attendance and participation during live Microsoft Teams meetings?
Hi everyone, I’m interested in how organisations are monitoring and verifying attendance and participation during live Microsoft Teams meetings, particularly where accurate records are important. Teams attendance reports provide useful information about when participants join and leave, but they don’t necessarily provide a complete picture of what happens throughout a session. For example, how are organisations managing: Participants switching their cameras off for extended periods People stepping away while remaining connected Monitoring attendance throughout longer meetings, training sessions or online events Verifying that participants remain present Maintaining reliable attendance records for compliance, accreditation or reporting purposes Are you relying on Teams’ built-in attendance reports, monitoring participants manually, or using additional tools? I’m particularly interested in how organisations are addressing these challenges without creating additional administrative work for those running the sessions. Would be great to hear what approaches or solutions others have found effective.Teams Premium + Bookings : Automatic recording and transcription for Bookings meetings ?
Hello, I have a Teams Premium license, recording and transcription policies are enabled on the admin side, and Video Recap works correctly when both are active simultaneously in the same meeting. My use case : my clients book time slots via Microsoft Bookings. Teams meetings are therefore created automatically by Bookings and I have no control over their scheduling. According to Microsoft Learn documentation (Manage the Virtual appointment meeting template and Microsoft Bookings), there is no documented mechanism to automatically apply a Teams meeting template, and therefore automatic recording and transcription, to meetings generated by Bookings. My question: has anyone found a workaround for this limitation (Power Automate, Graph API, or anything else)? And does Microsoft have a documented roadmap on this topic? This gap directly prevents Teams Premium users from accessing Video Recap on their client meetings, which is one of the core use cases Teams Premium is designed for. Thank you for your help
