Teams Transcription (Licensing / Button greyed out for some users)
Hello, i have questions regarding transcription in Teams. Our org has Microsoft 365 Business Standard licenses, two users have icrosoft 365 Copilot Business on top of that. First question: is transcription possible for users without Copilot Business License? If the meeting policy is specified as something other than "off", some people can start the transcription, even if all participants of the meeting have no Copilot Business License. Is this on purpose or am i using a loophole and am i violating my license agreement in any way? Second question: some users can start the transcriptions, while others with the same teams version, license and meeting policy can not I read that having the personal setting disabled to identify yourself automatically in meetings will prevent you from starting the transcription, but that setting is enabled for every participant. On the teams app for android, one participant can enable the transcription, in the same meeting in the desktop app it is not available (disabled by Administrator per Policy) Teams version is 26072.519.4556.7438. Any pointers how i can locate the user specific difference, that is responsible for the transcription? I checked the assigned meeting policy and it is the same. Thanks for your time and help! Best regards, AndiY
Option to change default recording & transcription settings?
I've been asked to look at changing the default settings for recordings & transcriptions, specifically the “Who has access to the recording or transcript.” setting, changing it from "Everyone" to "Specific people". I've looked through Meeting Policies in Teams Admin Center but can't see an option that governs this behaviour. Although we've advised users to change this setting if needed, we have had instances where the user has forgotten to change the default and has inadvertently allowed guest/temporary participants (who may have only been in attendance for a specific item) to see the whole meeting transcript. Many thanks, Olly
Struggling to keep 1:1 meeting notes organized across weeks in Teams
I have 8 direct reports and we do weekly 1:1s. Right now I'm keeping notes in OneNote but theres no easy way to carry over action items from last week or see what we talked about 3 months ago without scrolling forever. Teams meeting notes are even worse because each meeting creates a separate note. Someone in my company suggested using a Loop page but that still doesnt solve the continuity problem. How are other managers keeping a running history of 1:1 conversations thats actually searchable and organized?
attach file option not visible with bot joined call
I have created bot using azure and recall.ai When bot joins adhoc or schedule team meetings, it is appearing as an external user. While we have created bot email as well in azure AD. And I think due to this we are not able to see attach file option in teams chat when bot gets invited into the adhoc or schedule meeting
Allow muting a person only for me
Sometimes I am in a meeting where one of the persons in the meeting is actually near me in the world outside the screen. In this case the sound is a bit maddening since there is a small delay between the sound from the person and the sound through the teams interface. In these cases, I would like to mute the person only for me since I am sitting near and can hear the person fine without headphones. Right now I need to takeoff headphones when the person is talking and putting it back as the person finishes talking.Schedule daily recurring messages in Teams chat channels
This is my first post on this site! How do I set up a recurring message in a Teams chat channel? I want to remind my team daily at a specific time to put their project stand up status into our project channel. I'm assuming this would be a bot? If so, how can I find the bot? Thank you, Susan KeithleyLimiting Team invitations to specific members
Dear Microsoft, Within our organization, the ability to limit teams invites is a must for meetings. When we create a meeting, without doing so, optional members are added to the teams meeting. You can imagine that when a team meeting is created and 200 people are a member of a team but only 5 are invited, that a meeting can quickly become unproductive. We've also noted that using private channels does not allow you to create meetings. And, in fact, using a private channel would be ideal when you don't want 200+ personnel invited to a meeting that don't belong. Can we suggest two feature updates? 1. Prevent Teams from broadcasting to the whole team. Only invite the required personnel. Optional members should be just that, only receive the invite if you were included on the Optional field. Users would be able to see if they're optional or not. 2. Allow Teams to utilize private channels for more meeting control or to allow for meetings which require extreme privacy (i.e., investigations, meetings about personal health discussions, etc.). Thank you, TCTeams Meetings to Block Third-Party Recording Bots
Teams will soon block third-party recording bots from being able to create transcripts and generate AI-based summaries for Teams meetings. The problem is that these bots must export information for processing outside of a tenant, which creates all sorts of compliance issues. The new feature is part of base Teams and will be enabled in all tenants. You can disable the block and allow bots if you want. https://office365itpros.com/2026/03/16/third-party-recording-bots/
