Schedule daily recurring messages in Teams chat channels
This is my first post on this site! How do I set up a recurring message in a Teams chat channel? I want to remind my team daily at a specific time to put their project stand up status into our project channel. I'm assuming this would be a bot? If so, how can I find the bot? Thank you, Susan Keithley
Limiting Team invitations to specific members
Dear Microsoft, Within our organization, the ability to limit teams invites is a must for meetings. When we create a meeting, without doing so, optional members are added to the teams meeting. You can imagine that when a team meeting is created and 200 people are a member of a team but only 5 are invited, that a meeting can quickly become unproductive. We've also noted that using private channels does not allow you to create meetings. And, in fact, using a private channel would be ideal when you don't want 200+ personnel invited to a meeting that don't belong. Can we suggest two feature updates? 1. Prevent Teams from broadcasting to the whole team. Only invite the required personnel. Optional members should be just that, only receive the invite if you were included on the Optional field. Users would be able to see if they're optional or not. 2. Allow Teams to utilize private channels for more meeting control or to allow for meetings which require extreme privacy (i.e., investigations, meetings about personal health discussions, etc.). Thank you, TCTeams Meetings to Block Third-Party Recording Bots
Teams will soon block third-party recording bots from being able to create transcripts and generate AI-based summaries for Teams meetings. The problem is that these bots must export information for processing outside of a tenant, which creates all sorts of compliance issues. The new feature is part of base Teams and will be enabled in all tenants. You can disable the block and allow bots if you want. https://office365itpros.com/2026/03/16/third-party-recording-bots/Teams Suppresses Sentiments in Meeting Chats
In December 2024, Microsoft introduced a control to block responses to sentiment-related prompts in Teams meeting chat. Now that block extends to every Teams user following a consolidation of the Teams meeting implementation of chat with Microsoft 365 Copilot. Basically, the block stops Copilot responding to prompts that look for opinions about emotions, judgement, or evaluations of other meeting participants. It’s a good thing. https://office365itpros.com/2026/03/13/sentiment-related-prompts/
Best External Access configuration
I’m looking for guidance on the best Microsoft Teams configuration for the following goal: Objective Prevent random external domains from: Looking up users in Teams Sending 1:1 chats Making direct audio/video calls At the same time: External users invited to Teams meetings should not appear as Anonymous
Upcoming change: disabling Teams meeting recording expiration notification emails
Hello, We wanted to share an important update regarding email notifications for expired Microsoft Teams meeting recordings. Based on valuable feedback from our community, we’ve decided to make a change to how notifications are handled. What’s changing: Starting June 1st, we will stop sending email notifications for expired Microsoft Teams meeting recordings. We are making this change due to complaints we received from many customers about the high volume of notifications which they deemed low value. This change allows us to respect your preferences while ensuring critical communications remain accessible. Recording expiration and deletion policies remain unchanged and items that expire will be deleted even when notifications are not being sent. How to keep receiving notifications: For those customers that would like to continue receiving email notifications, we will create a new setting and make it available before June 1st. This will be a per-tenant setting. We will send another message center post once this setting is available and update our documentation in this discussion and on our support page. After June 1st: If you didn’t change notification settings before the deadline, you can still re-enable them at any time by running the PowerShell command. Note: Our original message center post incorrectly asked recipients to fill out a survey and failed to include a link to the survey. We are committed to providing options that work for your organization, and we would like to hear from you. If you have questions or additional feedback about this change, please complete this survey and join the discussion: Teams Meeting Recording Notification Changes – Fill out form Thank you for being part of our community.New Audio-Only Recording Option for Teams Meetings
A new audio-only recording option for Teams meeting suppresses the video feed from meeting participants to generate the MP4 file for the meeting recording. The idea is to better preserve user privacy during recording playbacks. Few will miss the video stream because the audio is usually more important. The audio is also the basis for the meeting transcript, and that leads to AI-generated outputs like meetings summaries and action items. https://office365itpros.com/2025/10/20/audio-only-recording-teams/
Allow muting a person only for me
Sometimes I am in a meeting where one of the persons in the meeting is actually near me in the world outside the screen. In this case the sound is a bit maddening since there is a small delay between the sound from the person and the sound through the teams interface. In these cases, I would like to mute the person only for me since I am sitting near and can hear the person fine without headphones. Right now I need to takeoff headphones when the person is talking and putting it back as the person finishes talking.
Outlook Meeting Invitation Glitch
We’ve been experiencing an ongoing Outlook glitch where meeting invitations are being resent from our shared inbox without anyone triggering them. Some of these invites relate to meetings that have already taken place, and in a few cases the system has even removed some attendees unexpectedly. We’ve gone through all the details and can’t find any pattern in terms of attendees, dates, times, descriptions, or actions taken. It also doesn't seem linked to any one persons account in the shared inbox. It happens on both Classic Outlook and New Outlook, on both Teams meetings and F2F meetings. The resends happen at completely random times of day or night, including times when no one is online. This has happened repeatedly, and in total more than 300 unwanted emails have been sent over the course of a year. We’d really appreciate any guidance on why this might be happening, whether anyone else has experienced something similar, or how we can stop these automatic resends from occurring.
