Forum Discussion
Changes to meeting recordings - saved to OneDrive and SharePoint instead of Stream.
EmileRec Hello! I haven't had a chance to try this so I can't say anything about the inheritance and if they can actually delete the recording. But it's a good question and the official docs aren't clear about it.
In your scenario you're using a channel meeting and permissions are inherited from the owners and members list in the channel as per this description.
Who has the permissions to view the meeting recording?
- For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
- For Channel meetings, permissions are inherited from the owners and members list in the channel.
https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change#frequently-asked-questions
Then you have a couple of disclaimers saying:
- "Only the organizer of the meeting (non-channel) and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording."
- "In Q1 of 2021, only the meeting recorder and organizer will be able to download the meeting recording. All other attendees will only be able to view it."
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_meetingrecordingstorage
So I suppose you have to edit the permissions when recording a channel meeting (SharePoint) as the permissions are inherited. At least for now.
I have a couple of questions. I've opted into the change so I can preview the features ahead of a wider rollout.
1) There doesn't appear to be a natural way for external users to request access to meeting recordings. As an external user, when clicking on a recording within the meeting chat, I am presented with a Stream error 'Looks like there is an issue'. With the request access flow feature, I would assume external users would be presented with a screen to request access.
2) Meeting captions/transcript are not available. I understand that captions are not available in preview, but what exactly does this mean? If our tenant opts in to the OneDrive recording experience this year, are we technically previewing it? Will this leave us with a features gap where both captions and transcript on recordings are unavailable?
- Have a look at the FAQ https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#frequently-asked-questions
ChristianBergstrom Thanks. I've seen this. Unfortunately it doesn't answer my questions. Firstly it says 'we are working on adding closed captions in October'. It's almost December and I cannot see captions. Secondly, I cannot see where it explains where external users would see the 'request access' flow.
The information I've got to work with, including roadmap ID: 67138 and 68761 are a bit vague. It makes preparing communication and training material for our business very difficult.giannib Well, bear in mind that this is work in progress. Not all features that are going to be available are available right now. I haven't tried to verify it myself as I'm swamped but if you know that you have all the prerequisites in place, such as settings and the Teams policies, then you know it's not implemented yet. The latest I heard though was that closed captions are not yet available in Teams meeting recordings on OneDrive and SharePoint, so you would have to use Stream (opt out).
As for the request flow you're talking about I'm not sure what scenario you're referring to but the docs says "Share recordings with guests (external users) with explicit share only".
Have a look at these.
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa
https://microsoft365pro.co.uk/2020/10/11/teams-real-simple-with-pictures-opting-into-sharepoint-onedrive-for-business-as-the-location-for-teams-meeting-recordings/