Forum Discussion
Changes to meeting recordings - saved to OneDrive and SharePoint instead of Stream.
Hello!
This is a rather big change and something I just want to send a heads up to all. Obviously it's posted in Message center (MC222640) and this is a copy/paste of the information for those who don't have access.
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We’re changing the storage for new Teams meeting recordings to be stored on, and served from, OneDrive and SharePoint (ODSP) - instead of Microsoft Stream (Classic). Customers are able to opt in, opt out, or take no action with regard to these changes.
This change will apply to customers who either opt in or take no action following this announcement.
Key points:
- Microsoft 365 Roadmap ID: https://www.microsoft.com/microsoft-365/roadmap?filters=&featureid=67138
- Timing:
- Early October (October 5, 2020) – You can enable the Teams Meeting policy to have meeting recordings saved to OneDrive and SharePoint instead of Microsoft Stream (Classic)
- End of October (October 31, 2020) – Meeting recordings in OneDrive and SharePoint will have support for English captions via the Teams transcription feature.
- Early to mid-November (Rolling out between November 1 -15 , 2020) – All new Teams meeting recordings will be saved to OneDrive and SharePoint unless you delay this change by modifying your organization’s Teams Meeting policies and explicitly setting them to “Stream”
- Q1 2021 – No new meeting recordings can be saved to Microsoft Stream (Classic); all customers will automatically have meeting recordings saved to OneDrive and SharePoint even if they’ve changed their Teams meeting policies to Stream”
- Rollout: Tenant level
- Control: https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change
How this will affect your organization:
This change impacts your organization in several ways:
- New features
The move to ODSP immediately unlocks long-awaited features including external and guest sharing, retention policy application (https://docs.microsoft.com/microsoft-365/compliance/apply-retention-labels-automatically), GoLocal support, and BYOK support for customers, with improved transcription quality, speaker attribution, transcript content search, and other features to follow in CY2021.
- Meeting storage
Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folderlabeled “Recordings” under a folder named after the channel under the Team’s document library.
- Permissions
All meeting invitees - except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organizer or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.
- Feature gaps
The following gaps exist today:
- Ability to block download of the video by meeting participants
- Ability to view and edit the transcript in the player, but closed captions will be present
- Non-English language transcripts/captions
- Variable playback speed in video player
Transcript timeframe search (e.g., to find a specific point in time when something was discussed)
What you need to do to prepare:
Customers are able to opt in, opt out, or take no action with regard to these changes. Changes in this communication will apply to customers who either opt in or take no action.
Tenant admins can opt in or opt out of OneDrive and SharePoint as the Teams meeting recording storage location via a Teams policy in PowerShell. Additionally, customers who wish to have captions for their meetings will need to enable transcript recording in Teams.
In Q1 CY2021, saving Teams meeting recordings to Microsoft Stream (Classic) will no longer be allowed. Precise dates will be communicated in a subsequent post.
Learn more: https://docs.microsoft.com/MicrosoftTeams/tmr-meeting-recording-change
EmileRec Hello! I haven't had a chance to try this so I can't say anything about the inheritance and if they can actually delete the recording. But it's a good question and the official docs aren't clear about it.
In your scenario you're using a channel meeting and permissions are inherited from the owners and members list in the channel as per this description.
Who has the permissions to view the meeting recording?
- For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
- For Channel meetings, permissions are inherited from the owners and members list in the channel.
https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change#frequently-asked-questions
Then you have a couple of disclaimers saying:
- "Only the organizer of the meeting (non-channel) and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording."
- "In Q1 of 2021, only the meeting recorder and organizer will be able to download the meeting recording. All other attendees will only be able to view it."
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_meetingrecordingstorage
So I suppose you have to edit the permissions when recording a channel meeting (SharePoint) as the permissions are inherited. At least for now.
82 Replies
- Will it still be possible to download the transcript of recorded meetings?
Alistair_Birch Hello, see this page for info https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change
ChristianBergstrom Hi, sorry this has made me even more confused. I still don't see a straight answer as to how you get transcripts working again. I just keep getting the error "Audio transcripts aren't quite ready yet. Check back soon." All the troubleshooting refers back to storing the file in Stream. Can you explain the process in a less complex way?
ChristianBergstrom Hi, Does this mean that all Teams videos will now be processed by the Azure Media Services instead ? If so what are the plans for this service to not just be hosted in the US ?
Thanks
Meven3001 Previously, if not being licensed for Stream the recording storage was the "Teams cloud storage" (Azure Media Services) and only available for 21 days. From now on (soon at least) it's OneDrive and SharePoint. You can read more about it here https://petri.com/stream-moves-sharepoint
One thing to be aware of is that these recording will come out of your existing SharePoint Online and OneDrive for business storage allowances.
Video records are far larger than other media and average about 400MB per hour. So quotas will be used up much quicker.
Microsoft have announced that next year they will add in a setting in the Teams Admin setting to set a default expiration of 60 days for teams meeting recordings with owners being able to change thins in addition to being able to user retention policies if you have E5 compliance.
I really like this feature since I am using office 365 education A1 recorded meetings are no longer uploaded to Streams, but I have one concern though.
Lets say a teacher recorded a meeting and it was uploaded to SharePoint. If the permissions are inherited that means students can delete the video. Members can Edit.
Is my thought process true, and if true can you make the recordings folders only editable for the recorder and only Read for others. Similar to class materials
Best RegardsChristianBergstrom
EmileRec Hello! I haven't had a chance to try this so I can't say anything about the inheritance and if they can actually delete the recording. But it's a good question and the official docs aren't clear about it.
In your scenario you're using a channel meeting and permissions are inherited from the owners and members list in the channel as per this description.
Who has the permissions to view the meeting recording?
- For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
- For Channel meetings, permissions are inherited from the owners and members list in the channel.
https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change#frequently-asked-questions
Then you have a couple of disclaimers saying:
- "Only the organizer of the meeting (non-channel) and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording."
- "In Q1 of 2021, only the meeting recorder and organizer will be able to download the meeting recording. All other attendees will only be able to view it."
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_meetingrecordingstorage
So I suppose you have to edit the permissions when recording a channel meeting (SharePoint) as the permissions are inherited. At least for now.
Thanks for your reply.
One more question. If I opt in will the recordings folders automatically be generated in SharePoint so I can edit Permissions ? Or should I wait for at least one recording to happen for initialisationChristianBergstrom
