Forum Discussion
Changes to meeting recordings - saved to OneDrive and SharePoint instead of Stream.
EmileRec Hello! I haven't had a chance to try this so I can't say anything about the inheritance and if they can actually delete the recording. But it's a good question and the official docs aren't clear about it.
In your scenario you're using a channel meeting and permissions are inherited from the owners and members list in the channel as per this description.
Who has the permissions to view the meeting recording?
- For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
- For Channel meetings, permissions are inherited from the owners and members list in the channel.
https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change#frequently-asked-questions
Then you have a couple of disclaimers saying:
- "Only the organizer of the meeting (non-channel) and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording."
- "In Q1 of 2021, only the meeting recorder and organizer will be able to download the meeting recording. All other attendees will only be able to view it."
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_meetingrecordingstorage
So I suppose you have to edit the permissions when recording a channel meeting (SharePoint) as the permissions are inherited. At least for now.
One limitation of the feature is the "ability to block download of the video by meeting participants". Should I read this the same as not being able to avoid that the meeting recording is published in the meeting chat?
I had a scheduled meeting with several attendants and after the meeting, the recording was posted in the chat available for all. Can I avoid the posting of the recording?
thank you
Ruka_Zill Hello! Many improvements are coming as this is work in progress. I'm attaching a couple of links below.
Basically everyone invited to the meeting will be able to view the recording. You can see exactly how it works here https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change#permissions-or-role-based-access On the other hand by using channel recordings every other member’s permissions are based on the channel SharePoint permissions.
Do note as the recordings end up in your OneDrive (not channel meetings) you can control/stop access.
The improvements I mentioned (more coming)
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=70543
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=68761
hello ChristianBergstrom, thank you for your reply.
I hope I understand the improvements that you shared. I have seen them before, but do you think they would address the scenario that I am facing? In my case its not about the ability to download the recording, but instead, the fact that a message (incl a thumbnail) of the recording is posted and shared in the meeting chat.
In my scenario, I created a meeting event, which I am the host, to let's say 50 external users to my organization. As they join the meeting and admitted as guests, they have access to chat and other functionalities within the meeting event. At the end of the meeting, a chat event is left on your chatbox, and within that, as part of the chat tab (where you can see the attended join/left log) there will be the thumbnail of the recording.
Whether the guests can download/play or not the recording is a separate part of the process. For me its about the posting of the recording.
In the end, my problem with this behavior is that if the guests are external to my organization, they will not have access to neither SharePoint or Onedrive and therefore they will not have access to the recording, so for me, making them aware that a file is available and not being able to consume is "inconvenient".
Ruka_Zill Hi, as far as I know the meeting recording link always end up in the meeting chat, or channel if it's a channel meeting. I haven't heard anything about removing that link. Perhaps that will change. But you can at least control access (permissions and ability to download).
Btw, this is a great addition as well https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=68853
ChristianBergstrom thank you for sharing.